Editing hire request details

Ensure you are in the “Edit Hire Request” page.
The system displays the following details at the top of the page.

Request No:	The serial number of the hire request.
Date Format	The date format that is applicable to the login user. More Details
Vacancy at Employment Unit	The employment unit at which the vacancy exists.
Company	The name of the company in which the vacancy exists. The system displays this value based on the Employment Unit specified.

You can edit the following details.

Note: By default, the system displays the values previously specified for the details.

Work Location	The name of the place where the employment unit/company is situated. From the drop-down list box, select the required value.
Requested Date	The date on which the hire request is submitted. The system displays the date. The requested date cannot be edited.
Required By Date	The date by which the manpower requirement is to be addressed. You can edit the value.
Employee Type	The type of the job, for example, regular, contract etc. The employee type indicates if the requirement is for regular employees, contract employees, trainees etc. From the drop-down list box, select the required value.
Number Required	The number of employees required.

Note: The position, job and department for which the hire request has been made cannot be edited. You can only edit some of the details of the job for which the hire request has been made.

Position

The unique code of the position if the hire request is for a position.

Note: If the hire request is with regard to a job and not a position, the position field will be blank and the system displays the job code in the corresponding field..

Department	The department to which the position or job for which the hire request is made pertains to.
Job	The unique code of the job for which the hire request is made.

Note: The system displays the following details based on the specified job code.

Job Description	The description of the job. The job description indicates the nature of work that the job involves, for example, “To coordinate overall HR activities, “To coordinate recruitment” etc.
Job Level	The level of the job. Job level indicates the position of the job in the hierarchy of jobs in an organization unit. The job level represents the relative position of the job with respect to other jobs in the organization unit structure. For Example, Level 1 can be Manager HR and Level 2 can be Junior Manager HR etc.
Job Family	The job family to which the job belongs. Job family is a group of similar jobs, for example, all Managerial jobs can be grouped under a single family and all Executive jobs can be grouped in a different family.

4 You can edit the following details of the specified job.

Note: By default, the system displays the values previously specified for the details.

Standard Hours	The number of working hours that the job involves regularly. For example, the job might require the employee to work for 8 hours a day or 5 hours a day etc. By default, the system displays the value applicable to the specified position or job code. To edit, specify the number of standard working hours in this field and select from the drop-down list box beside, the qualifying unit i.e., “Per Day”, “Per Week” etc.
Total Work Experience	The number of years of experience required for the job. Enter the appropriate number in this field and select the unit, that is, Months, Years etc., from the drop -down list box beside.
Relevant Work Experience	The number of years of relevant experience required for the job. Enter the appropriate number in this field and select the unit, that is, Months, Years etc., from the drop -down list box beside.
Experience Description	The description of the work experience.

To edit description

Select the book icon beside the “Experience Description” field. The system displays a dialog box containing the experience description details that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Medical Check Required	Select the check box, if medical check is required for the job. By default, the system displays a checked or blank check box, as indicated for the specified position or job code. You can edit the value, if necessary.
Medical Check Requirements	Enter the medical check requirements required for the position or. By default, the system displays the medical check requirements specified for the specified position or job code. You can edit the requirement details, if necessary.

To edit medical check requirements

Select the book icon beside the “Medical Check Requirements” field. The system displays a dialog box containing the requirements that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Tipped	Indicates if the job for which the hire request is being made entails receiving tips from customers or otherwise. For example, if the employee is being rehired as a Waiter or Chauffeur, he/she may be permitted to accept tips from customers. Select the check box, if the job is tipped. Leave the check box blank if otherwise. By default, the system a checked or blank check box, as indicated for the selected position or job code.
Mobile	Indicates if the job for which the hire request is being made involves traveling or otherwise. For example, an employee rehired as a sales or marketing executive may have to travel frequently for product promotion or on routine marketing work. Select the check box, if the job involves traveling. Leave the check box blank if otherwise. By default, the system a checked or blank check box, as indicated for the selected position or job code.
Full/Part Time	Indicates if the job is a full time or a part time job. By default, the system displays the value applicable for the specified position or job code To edit the value, select the required value from the drop-down list box. Select the required value, either “Full Time” or “Part Time” to accordingly indicate.
Industry Type/Sector	The industry type or sector to which the organization belongs, for example, Engineering, Chemical, Pharmaceutical etc. By default, the system displays the value applicable to the specified position or job code. To edit, select the required value from the drop-down list box.

Use the “Qualification Required” multiline to edit the details of the qualifications specified for the specified position or job.

Qualification Code	The unique code of the qualification required for the specified position or job. This field is help enabled. You can access the help feature to specify the qualification code. The system displays the selected qualification code in this field.
Qualification Description	The description of the specified qualification code. The system displays the value when you specify the qualification code and select the “Save” pushbutton at the bottom of the page.
Alternate Qualification Code 1	The code of the alternative qualification on the basis of which an applicant can qualify for the specified position or job. This field is help enabled. You can access the help feature to specify the qualification code. The system displays the selected qualification code in this field.
Qualification Description	The description of the specified qualification code. The system displays the value when you specify the code of the alternative qualification and select the “Save” pushbutton at the bottom of the page.
Alternate Qualification Code 2	The code of the alternative qualification on the basis of which an applicant can qualify for the specified position or job. This field is help enabled. You can access the help feature to specify the qualification code. The system displays the selected qualification code in this field.
Qualification Description	The description of the specified qualification code. The system displays the value when you specify the code of the alternative qualification and select the “Save” pushbutton at the bottom of the page.
Qualification Remarks	The remarks with regard to the qualification details specified.

Use the “Competencies Required” multiline to edit the details of the competencies specified for the specified position or job.

Competency Code	The unique code of the competency required for the specified position or job. This field is help enabled. You can access the help feature to specify the competency code. The system displays the selected competency code in this field.
Competency Description	The description of the specified competency code. The system displays the value when you specify the competency code and select the “Save” pushbutton at the bottom of the page.
Minimum Desired Level	The minimum extent to which an employee selected for the specified position or job should be proficient in the competency. The maximum level is set in the system parameters at the time of installation.
Recruiter	The unique code of the recruiter who is to act upon the hire request. This field is help enabled. You can access the help feature to specify the employee code of the recruiter. The system displays the selected code in this field.
Other Requirements	Any other requirements that an employee being recruited for the specified position or job must possess.
Job Description as Desired in Job Postings	The description of the specified position or job as it should be specified in the job listings.
Reason for Hiring	The reason for which the hire request is being made. From the drop-down list box, select the required value.
Authorization Status	The status of the hire request viz., “Authorized”, “Rejected” etc.
Rejection Reason	The reason for rejection of the hire request, in case of rejection.

To authorize:

Select the “Authorize” pushbutton at the bottom of the page.

To reject:

Select the “Reject” pushbutton at the bottom of the page.

Editing Vacancy Allocation Details:

Vacancy allocation details refer to the percentage of vacancies allocated to each category like ex-service personnel, handicapped category etc. The HR user or the supervisor who submitted the hire request, having the necessary Data Level Security permissions can use the “Edit Vacancy Allocation” page to specify the percentage of vacancies allocated to different categories. Note that these details can be specified by the supervisor raising the hire request or the HR user or the authorizer. The supervisor can also specify only the hire request details without the vacancy allocation details if the latter are not necessary.

To specify or edit vacancy allocation details:

Select the “Edit Vacancy Allocation” hyperlink at the bottom of “Request for Hire” page.
The system displays the “Edit Vacancy Allocation” page which you can use to specify or edit or view the percentage of vacancies allocated to different categories.

Page objective

What you can do in this page

To edit description

To edit medical check requirements

To authorize

To reject:

Editing Vacancy Allocation Details:

To specify or edit vacancy allocation details: