Set Sourcing Strategy and Selection Stages

This page enables you to create sourcing strategy and selection stages. Sourcing basis can be “Internal” or “External” or both. Based on the sourcing basis, the sourcing channel can be selected. For example, if sourcing basis is “Internal”, sourcing channels can be “Internal Job Posting” and “Employee Referrals”. If sourcing basis is “External”, sourcing channels can be “Staffing Agency”, “Career Website”, “Educational Institutions” etc. For each sourcing channel, the service provider code need to be entered and details on closure date, communication status, industry and location details can be entered.

You can define number of selection stages and particulars of their sequence for the RFH. You can define mode of assessment for applicable selection stages in terms of multiple rating sets. Flexibility to allow direct selection from a stage is allowed. You can identify the details of recruiter and recruitment manager who are going to be associated with the RFH. They will be identified to track the progress of RFH and can also participate in screening and shortlisting activities.

Select the “Set Sourcing Strategy and Selection Stages” activity under the “Recruitment & Selection” business component.

The “Set Sourcing Strategy and Selection Stages” page appears.

Select the following details.

Action

Select an option from the drop-down list box to perform an action. The system lists “View” and “Maintain” as options.

View – To view the existing sourcing channels and selection stages for an RFH.
Maintain – To create or edit set sourcing strategy and selection stages.

The system displays the following in the header:

Status

The status of the RFH.

Enter the following details in the “RFH Details” section.

RFH Number

The unique number that identifies the RFH (Request for Hire). Click the lens icon to retrieve the RFH from Help On RFH No. page. Mandatory.

On entering the RFH number, the system displays the following in the “RFH Details” section:

RFH Raised Date	The date on which the RFH raised.
RFH Authorized Date	The date on which the RFH is authorized.
RFH For	The reason for which the RFH was raised.
Position Title	The position title of the RFH.
No. Required	The number of employees required.
Grade Set	The grade set of the RFH.
Job Title	The job title of the RFH.
Hiring Department Description	The detailed description of the department which raised the RFH.
Resource Stream	The resource stream for which the RFH is raised.
Resource Type	The resource type of the resource stream for which the RFH is raised.
Place of Posting	The place of posting.
Required By Date	The required date by which the hire request is made.
Application Closing Date	Enter the application closing date.

Enter the following details in the “Sourcing Strategy Details” section.
Select the “Sourcing Basis” from the drop-down list box to specify sourcing basis of RFH. The combo is loaded with the values “External”, “Internal” and “External & Internal”.

Sourcing Channel	Select the sourcing channel from the drop-down list box. The combo is loaded with the external recruitment channel values if the sourcing basis is selected as “External”. The combo is loaded with the internal recruitment channel values if the sourcing basis is selected as “Internal”. The combo is loaded with the external and internal recruitment channel values if the sourcing basis is selected as “External & Internal”. Mandatory.
Service Provider Code	Enter the code of the service provider. Click the lens icon to retrieve the service provider code from "Help on Committees, Rating Sets, Service Providers and Venues” page. Mandatory.
Service Provider Name	On entering the service provider, the system displays the service provider name.
Service Provider Type	On entering the service provider, the system displays the service provider type.
City	On entering the service provider, the system displays the city of the service provider.
Country	The country of the service provider is displayed.
Contact Person Name	The contact person name of the service provider is displayed.
Contact Number (Mobile)	The mobile number of the contact person is displayed.
Contact Number (Landline)	The landline number of the contact person is displayed.
Email ID	The email ID of the contact person is displayed.
Closure Date	The closure date of the RFH. Mandatory. Note: The system throws an error message, if the entered date is greater than the Application Closing Date or less than the system date.
Send Vacancy Intimation/Make Posting	Select an option from the drop-down list box to indicate whether the vacancy intimation has to be sent or not. The combo is loaded with the values “Yes”, “No” and “Not Applicable”. Mandatory.
Industry Id	Enter the industry code of the applicant. Click the lens icon to retrieve the industry code from "Help on Portal Submission Fields” page. Mandatory.
Industry Name	On entering the Industry ID, the system displays the industry name.
Category/Function Id	Enter the category or function id of the applicant.
Category/Function Name	On entering the category/function ID, the system displays the category/function name.
Role Id	The role id of the applicant is displayed.
Role Name	The role name of the applicant is displayed
Location Id	Enter the location id of the applicant. Click the lens icon to retrieve the location code from "Help on Portal Submission Fields” page. Mandatory.
Location	On entering the location ID, the system displays the location name.
Edu. Level Id	Click the lens icon to retrieve the education level code from "Help on Portal Submission Fields” page.
Education	The name of the education is displayed.
Specialization Id	The specialization id of the applicant is displayed. Mandatory.
Specialization	The name of the specialization is displayed.
Budgeted Cost	The budgeted cost allocated for the sourcing.
Actual Cost	The actual cost of the sourcing.
Remarks	Enter additional comments or remarks, if any.

Enter the following details.

Sourcing Comments

The sourcing comments.

Enter the following details in the “Selection Stages” section.
Enter the number of the selection stages involved in the process.

Stage Sequence	The sequence number of the selection stage. Mandatory.
Selection Stage	Select an option from the drop-down list box that indicates the selection stage. The combo is loaded with the values as defined in “Maintain Quick Codes” activity. Mandatory.
Selection Stage Weightage	Enter the weightage of selection stage. Mandatory.
Assessment Based On	Select an option from the drop-down list box that indicates the assessment of selection stage. The combo is loaded with the values as defined in “Maintain Quick Codes” activity. Mandatory.
Allow Final Selection	Select an option from the drop-down list box that indicates whether direct selection from a stage is allowed or not. The combo is loaded with the values “Yes” and “No”. Mandatory.
Rating Set Code	Enter the rating set code. Click the lens icon to retrieve the rating set code from "Help on Portal Submission Fields” page. Mandatory.
Rating Set Desc.	On entering the rating set code, the system displays the rating set description.
Remarks	Enter additional comments or remarks, if any.

Enter the following details in the “Recruiter Details” section.

Recruiter Id.	The employee code of the recruiter. Click the lens icon to retrieve the employee code from "Help on Employee” page. Mandatory.
Recruiter Name	On entering of the employee code, the system displays the name of the recruiter. Mandatory.
Contact No./Extn.	The contact number/extension number of the recruiter. Mandatory.
Recruitment Manager Id.	The employee code of the recruitment manager. Click the lens icon to retrieve the employee code from "Help on Employee” page. Mandatory.
Manager Name	The name of the manager. Mandatory.
Contact No./Extn.	The contact number/extension number of the manager. Mandatory.

Click “Submit” to save the entered details.
Select a row with sourcing channel as “Job Portal” and “Service Provider Code” as “MONIND” and Click “Post To Job Portal” button. It opens a pop-up which displays the RFH Id and position.
Enter (a) Username, (b) Password, (c) Corporate Id [where a, b and c are Monster credentials], and selects the Posting Action as “Add/update” to post the vacancy details to monster job portal.
Enter (a) Username, (b) Password, (c) Corporate Id [where a, b and c are Monster credentials], and selects the Posting Action as “Close the Posting” to remove the already posted vacancy details from monster job portal.

Note on Monster Job Portal Callback to Career Portal functionality:

Applicants can view the posted vacancy details on monster job portal site and apply to that vacancy by clicking ‘Apply’ button wherein the applicants are re-directed to the company’s career portal. The applicant needs to self register in the career portal and then create a profile. Post creation of his/her profile, the applicants can launch the job openings page to directly apply against the specific opening.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the Set Sourcing Strategy and Selection Stages details.
Created Date	The date on which the Set Sourcing Strategy and Selection Stages was created.
Modified By	The login ID of the user who last modified the Set Sourcing Strategy and Selection Stages details.
Modified Date	The date on which the Set Sourcing Strategy and Selection Stages was last modified.