Applicant Final Selection and Offer

Applicants who clear all assessment stages would reach final selection. This page allows you to create the final selection details of the applicants. Based on the ranking, top performer(s) can be made offers to join the organization. The offer consists of Position, Job, Grade Set, Grade and Department and salary details.

You can capture the Annual CTC, Annual Basic and carryout remuneration fitment for the selected applicants. The offer can be authorized by the user post carrying out the remuneration fitment for the selected applicants.

Select the “Applicant Final Selection and Offer” activity under the “Recruitment & Selection” business component.

The “Applicant Final Selection and Offer” page appears.

Select the following details.

Action

Select an option from the drop-down list box to perform an action. The system lists “View”, “Create”, “Edit”, “Authorize” and “Amend” as options.

View – To view the existing applicant final selection and offer details.
Create – To create applicant final selection and offer details.
Edit – To edit or modify applicant final selection and offer details.
Authorize – To authorize applicant final selection and offer details by authorizer.
Amend – To amend authorized applicant final selection and offer details

Note: Amended record must be authorized.

Tab: Applicant Final Selection & Offer

In this tab, applicants who have cleared all selection stages identified for an RFH are listed along with their obtained ranking. Position, Job, Grade Set, Grade and Department that are being offered to each applicant can be captured along with the employee who had cleared the offer details. Salary details are retrieved from the remuneration fitment tab and displayed.

Offer can be made and the status of the same can be recorded against each candidate. The available statuses for offer are:

Consider for Offer – Offer Letter is to be issued to the candidate
Standby for Offer – Alternative candidate who can be considered if offer is rejected by original candidate
Offer Authorized – Offer is authorized
Offer Released – Candidate is yet to accept the offer made
And the acceptance of offer itself undergoes the following status:
Offer Under Negotiation – Candidate is made offer and currently under negotiations
Offer Accepted – Candidate has accepted the offer made
Offer Rejected – Candidate has rejected the offer made
Enter the following details in the “RFH Details” section.

RFH Number

The unique number that identifies the RFH (Request for Hire). Click the lens icon to retrieve the RFH from Help On RFH No. screen. Mandatory.

On entering the RFH number, the system displays the following in the “RFH Details” section:

RFH For	The reason for which the RFH was raised.
RFH Position	The position title of the RFH.
No. Required	The number of employees required.
RFH Grade Set	The grade set of the RFH.
RFH Grade	The grade of the RFH.
RFH Annual CTC	The annual CTC of the RFH.
Hiring Department Description	The detailed description of the department which raised the RFH.
Required By Date	The required date by which the hire request is made.
No. Of Selected Applicants	Enter the number of selected applicants.

Enter the following details in the “Applicant Final Selection & Offer” multiline.

Ranking	The overall rating of the applicant is displayed.
Total Score	The total score of the applicant is displayed.
Resume Id	The unique ID of the applicant’s resume is displayed.
Last Stage	The description of the selected last evaluation stage is displayed.
Applicant Name	The name of the applicant is displayed.
Position Code Offered	The position code offered to the applicant. Click the lens icon to retrieve the position code from Help On Position screen. Mandatory
Position Title Offered	On entering the position code, the system displays the position title offered to the applicant.
Job Code Offered	The job code offered to the applicant. Click the lens icon to retrieve the job code from Help On Job screen. Mandatory
Job Title Offered	On entering the job code, the system displays the job title offered to the applicant.
Grade Set Code Offered	The grade set code offered to the applicant. Click the lens icon to retrieve the grade set code from Help On Grade Set screen. Mandatory
Grade Set Title Offered	On entering the grade set code, the system displays the grade set title offered to the applicant.
Grade Code Offered	The grade code offered to the applicant. Click the lens icon to retrieve the grade code from Help On Grade Set - Grade screen. Mandatory
Grade Title Offered	On entering the grade set code, the system displays the grade title offered to the applicant.
Department Code Offered	The department code offered to the applicant. Click the lens icon to retrieve the department code from “Help On Department” screen. Mandatory
Department Offered	On entering the department code, the system displays the department offered to the applicant.
Place of Posting	Select an option from the drop-down list box to specify the place of posting of the applicant.
Cleared By	The employee who had cleared the offer details. Click the lens icon to retrieve the code from “Help On Employees” screen. Mandatory.
Cleared By Name	On entering the employee code, the system displays the name of the employee who had cleared the offer details.
Annual CTC Offered	The annual CTC offered to the applicant.
Annual Basic Offered	The annual basic offered to the applicant.
Remuneration Fitment Status	The status of the applicant remuneration fitment.
Offer Status	Select an option from the drop-down list box to specify the offer status of the applicant. The combo is loaded with the values “Consider For Offer”, “Offer Authorized”, “Offer Released” and “Stand By For Offer”. Mandatory
Offer Letter Attachment	Click button to browse and attach the offer letter.
Offer Released Date	The date on which the offer is released to the applicant.
Offer Acceptance Status	Select an option from the drop-down list box to specify the offer acceptance status of the applicant. The combo is loaded with the values “Offer Accepted”, “Offer Rejected”, and “Offer Under Negotiation”. Mandatory
Offer Accepted Date	The date on which the applicant accepted the offer.
Likely Join Date	The date on which the applicant likely to join the organization.
Offer Rejection Reason	Enter the offer rejection reason of the applicant. Mandatory if the applicant rejected the offer.
Any Offer Soft Commitment	Any other soft commitments made to the applicant.
Remarks	Any remarks regarding the applicant final selection and offer.

Click “Submit” to save the entered details.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the Applicant Final Selection and Offer details.
Created Date	The date on which the Applicant Final Selection and Offer was created.
Modified By	The login ID of the user who last modified the Applicant Final Selection and Offer details.
Modified Date	The date on which the Applicant Final Selection and Offer was last modified.

Tab: Applicant Remuneration Fitment

This tab allows to the salary fitment will be applied on candidates for whom the offer is being made. Salary fitment fetches the data from Grade Based Salary Structure based on the Grade Set and Grade that are being offered to the candidate.

Enter the following details in the “RFH Details” section.

RFH Number

The unique number that identifies the RFH (Request for Hire). Click the lens icon to retrieve the RFH from Help On RFH No. screen. Mandatory.

On entering the RFH number, the system displays the following in the “RFH Details” section:

RFH For	The reason for which the RFH was raised.
RFH Position	The position title of the RFH.
No. Required	The number of employees required.
RFH Grade	The grade of the RFH.
RFH Annual CTC	The annual CTC of the RFH.
Hiring Department Description	The detailed description of the department which raised the RFH.
Required By Date	The required date by which the hire request is made.
No. Of Selected Applicants	Enter the number of selected applicants.

Select the option “Selected Applicants” combo from the drop-down list box to specify the total number of applicants selected for the particular hire request. The combo is loaded with the available values.

The system displays the following details.

Position Offered	The position code offered to the applicant.
Job Offered	The job code offered to the applicant.
Grade Offered	The grade code offered to the applicant.

Enter the following details.

Annual CTC Offered	The annual CTC offered to the applicant. Mandatory.
Scale Code	The unique code of the pay scale applicable to the specified base salary.
Annual Basic Offered	The annual basic offered to the applicant. Mandatory.
Monthly Basic Offered	The monthly basic offered to the applicant. Mandatory.
Currency	Select the currency from the drop-down list box to specify the description of the currency in which the compensation would be paid to the applicant. Mandatory.
Rated Frequency	Select the rated frequency from the drop-down list box to specify the frequency at which compensation would be computed for the applicant. The combo is loaded with the values “Bi-Monthly”, “Bi-Yearly”, “daily”, “Hourly”, “monthly”, “Weekly” and “Yearly”. Mandatory.
Payment Frequency	Select an option from the drop-down list box to specify the frequency through which the payment will be released. The combo is loaded with the values “Bi-Monthly”, “Bi-Yearly”, “daily”, “Hourly”, “monthly”, “Weekly” and “Yearly”. Mandatory.

Enter the following details in the “Applicant Remuneration Fitment” multiline.

Pay Component Group	Select the option from the drop-down list box to specify the pay component group. The combo is loaded with the values “Earnings” and “Retirals”. Mandatory.
Pay Component	Select the option from the drop-down list box to specify the description of the pay component. Mandatory.
Multiplier	The multiplier of the pay component.
Compute Using	Select the option from the drop-down list box to indicate the computation basis component. The combo is loaded with the values “Annual Basic Offered” and “Annual CTC Offered”. Mandatory.
System Computed Amount	The system computed remuneration amount is displayed.
User Specified Amount	Enter the user specific remuneration amount.

Click “Compute Total Remuneration” to compute the total remuneration details.
Enter the following details.

Offer Remuneration Notes	Enter any offer remuneration notes for the applicant.
Total Remuneration Offered	The total remuneration offered to the applicant.
Remuneration Fitment Status	The status of the applicant remuneration fitment.

Click “Submit” to save the entered details.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the Applicant Remuneration Fitment details.
Created Date	The date on which the Applicant Remuneration Fitment details was created.
Modified By	The login ID of the user who last modified the Applicant Remuneration Fitment details.
Modified Date	The date on which the Applicant Remuneration Fitment details was last modified.