Maintain Applicant Profile

In this page, you can create a unique profile ID for each applicant profile. A profile can be tracked using its unique profile Id and can be updated from time to time. Applicant’s full profile details are captured for processing against required RFHs. An applicant’s profile may consist of four parts: basic/personal Information, work experience details, qualification details, linguistic and competency profiling. Help is provided to assist the user to search for a profile. Resume classification can be selected as General if the resume is being submitted without an RFH or Against RFH if the resume is being submitted for a vacancy published. If submitted against an RFH then the RFH number is also recorded.

Select the “Maintain Applicant Profile” activity under the “Recruitment & Selection” business component.

The “Maintain Applicant Profile” page appears.

Select the following details.

Action

Select an option from the drop-down list box to perform an action. The system lists “View Profile”, “Create Profile”, “Edit Profile”, and “Delete Profile” as options.

View Profile – To view the existing applicant profile details.
Create Profile – To create applicant profile for the first time.
Edit Profile – To modify an existing applicant profile.
Delete Profile – To delete an existing applicant profile.

The system displays the following in the header:

Status

The status of the applicant profile.

Enter the following details in the header.

Profile Resume ID	The unique number that identifies the resume profile. Click the lens icon to retrieve the resume ID from “Help On Profile Resume ID” page. Mandatory.
Profile Channel	Select the profile channel from the drop-down list box. The combo is loaded with the values “Direct Entry” and “External Applicant Portal”. Mandatory.
Sourcing Basis	Select the “Sourcing Basis” from the drop-down list box to specify sourcing basis of RFH. The combo is loaded with the values “External”, “Internal” and “External & Internal”. Mandatory.
Sourcing Channel	Select the sourcing channel from the drop-down list box. The combo is loaded with the external recruitment channel values if the sourcing basis is selected as “External”. The combo is loaded with the internal recruitment channel values if the sourcing basis is selected as “Internal”. The combo is loaded with the external and internal recruitment channel values if the sourcing basis is selected as “External & Internal”. Mandatory.
Resume Classification	Select an option from the drop-down list box that indicates the classification of resume. The combo is loaded with the values as defined in “Maintain Quick Codes” activity. Mandatory.
Resume Source / Remarks	Enter the resume source details or remarks.
RFH Number	The unique number that identifies the RFH. Click the lens icon to retrieve the resume ID from “Help On RFH No” page. Mandatory.
Position Code	The position code of the applicant.
Position Title	The position title of the applicant.

Click “Attach Resume” to attach the resume.

Tab: Basic / Personal Information

Candidate’s personal information entered in this tab can be used in screening and shortlisting for an RFH. The email id provided here would be used to send communication on selection stage schedule and offer letter.

Enter the following details in the “Key Applicant Personal Details” section.

First Name	The first name of the key applicant. Mandatory.
Middle Name	The middle name of the key applicant.
Last Name	The last name of the key applicant. Mandatory.
Marital Status	Select the marital status from the drop-down list box. The combo is loaded with the values “I do not wish to disclose”, “Single”, “Married” and “Divorced”. Mandatory.
Nationality	The nationality of the key applicant. Mandatory.
Religion	Select the religion of the key applicant from the drop-down list box. Mandatory.
Date of Birth
Gender	Select the gender from the drop-down list box. The combo is loaded with the values “Male”, “Female” and “No Preference”. Mandatory.
Ethnicity	Select the religion of the key applicant from the drop-down list box. Mandatory.
Address Line 1	The first line address of the key applicant. Mandatory.
Address Line 2	The second line address of the key applicant. Mandatory.
City	The city of the key applicant. Mandatory.
Pin Code	The pin code of the country to which the key applicant belongs. Mandatory.
Contact No 1	The first contact number of the key applicant. Mandatory.
Contact No 2	The second contact number of the key applicant.
Email Address	The email address of the key applicant. Mandatory.
Current Annual CTC	The current annual CTC of the applicant.
Notice Period (in days)	The notice period to be served by the applicant in days.
Passport No	The passport number of the applicant.
Passport Valid From Date	The date from which the passport of the applicant is valid.
Passport Valid To Date	The date from which the passport of the applicant is valid.
Passport Issuing Authority	The name of the passport issuing authority.
Passport Place Of Issue	The place in which the passport is issued.
Passport Visas Active	The active status of the passport.

Enter the following details in the “Applicant Summary and Career Objective Details” section.

Profile Summary Line	The summary of the applicant profile. Mandatory.
Career Objective	The career objective of the key applicant.

Enter the following details in the “Applicant Preferences” section.

Willingness to travel	Select an option from the drop-down list box to indicate whether the key applicant is willing to travel or not. The combo is loaded with the values “Yes” and “No”. Mandatory.
Preferred Location/s	The preferred work location of the applicant.
Expected Annual CTC	The expected annual CTC of the applicant.
Expected Take Home Pay	The expected monthly take home pay of the applicant.
Additional Remarks	The additional remarks if any.

Enter the following details in the “Applicant References” multiline.

Reference Type	Select the reference type from the drop-down list box. The combo is loaded with the values “Character”, “Management”, “Personal” and “Professional”. Mandatory.
Reference Person Name	The name of the reference person.
Address Location	The address of the reference person.
Phone Number (Mobile)	The mobile number of the reference person. Mandatory.
Phone Number (Office)	The official number of the reference person.
Email Address	The email address of the reference person.
Organization / Institution	The organization or institution where the reference person works. Mandatory.
Current Designation	The current designation of the reference person. Mandatory.
Relationship	The relationship of the reference person with the applicant.
Years Known	Enter the number of years the reference person known to the applicant.
Remarks	Any remarks regarding the applicant references.

Click “Submit” to save the entered details.

Tab: Work Experience

Candidates’ past experience details can be recorded for as many organizations as required. This data can be referred in screening resume.

Enter the following details in the “Applicant Work Experience” multiline.

Organization	The name of the previous organization in which the applicant worked. Mandatory.
Location	The location of the organization.
Industry Area	Select the Industry Area from the drop-down list box to specify the industry area to which the organization belongs. The combo is loaded with the values from Employee Additional Information activity.
From Date	The date from which the applicant was in the services of the organization. Mandatory.
To Date	The date till which the applicant was in the services of the organization. Mandatory.
Job Title / Position	The job title of the applicant. Mandatory.
Job Responsibilities	The job responsibilities of the applicant. Mandatory.
No Of Reportees	The number of the employees reported to the applicant.
Team Size	The size of the applicant’s team.
Supervisor Job Title	The job title of the applicant’s supervisor. Mandatory.
Gross Annual Remuneration	The gross annual remuneration paid by the organization to the applicant. Mandatory.
Currency	Select an option from the drop-down list box that indicates the currency in which the salary is paid. Mandatory.
Reason For Change	Enter the reason for change. Mandatory.
Remarks	Any remarks regarding the work experience, if any.

Ø Enter the following details in the “Work Experience Summary” section.

Total Work Experience (in years)	The number of years of total experience of the applicant.
Relevant Work Experience (in years)	The number of years of relevant experience of the applicant.

Ø Click “Submit” to save the entered details.

Tab: Education Details

Details of qualifications and certifications held by candidate can be recorded in this tab. This data can be used in filtering criteria of resume screening.

Enter the following details in the “Applicant Qualification” multiline.

Education	Select the education from the drop-down list box. The combo is loaded with the values as defined in “Maintain Quick Codes” activity. Mandatory.
Education Level	Select the education level from the drop-down list box. The combo is loaded with the values as defined in “Maintain Quick Codes” activity. Mandatory.
Specialization	The area in which the applicant is specialized. Mandatory.
Institution	Select the institution from the drop-down list box. The combo is loaded with the values as defined in “Maintain Quick Codes” activity. Mandatory.
Institution (If Others)	Enter the institution name if the institution is not available in the institution field.
Nature	Select the type of education from the drop-down list box. The combo is loaded with the values “Distance Education”, “Full-Time” and “Part-Time’.
Location	The location in which the institute is exists.
Class	Select an option from the drop-down list box that indicates the class gained by the applicant in his academics.
From Date	The date from which the education is valid. Mandatory.
To Date	The date up to which the education is valid. Mandatory.
GPA/Percentage	The Grade Point Average or the percentage of marks obtained by the employee. Mandatory.
Maximum	The maximum marks out of which the GPA or percentage of marks was obtained by the employee. Mandatory.
Remarks	Enter the relevant comments and remarks, if any.

Enter the following details in the “Professional Certification and Training Details” section.

Additional Details Type	Select an option from the drop-down list box that indicates the additional certification and training details of the applicant. The combo is loaded with the “Professional Certification” and “Training Details”. Mandatory.
Certification / Training Course Description	The description of the certification or training course.
Organization / Institution	The name of the organization or institution in which the applicant obtained the certification or training.
From Date	The start date of the training or certification.
To Date	The end date of the training or certification.
Remarks	Enter the relevant comments and remarks, if any.

Click “Submit” to save the entered details.

Tab: Linguistic & Competency Info

Candidate’s knowledge of different languages and possession of various competencies along with proficiency levels can be captured in this tab. This data can be used in filtering criteria of resume screening.

Enter the following details in the “Language Proficiency Details” multiline.

Language	Select the language from the drop-down list box that indicates the language in which the employee is proficient. Mandatory.
Proficiency	Select the proficiency from the drop-down list box that indicates the proficiency details for the corresponding language. Mandatory.
Can Conduct Business	Select an option from the drop-down list box to specify whether the applicant can do business communication in the corresponding language. The combo is loaded with the values “No”, “Not Known” and “Yes”. Mandatory.
Mother Tongue	Select the mother tongue of the applicant from the drop-down list box. Mandatory.

Enter the following details in the “Applicant Competencies” multiline.

Competency Code	Enter the competency code of the applicant. Click the lens icon to retrieve the competency code from “Help On Competency” page. Mandatory.
Competency Description	The description of the competency.
User Specified Competency	Enter the user specific competency details
Proficiency Level	Select the proficiency level of the applicant from the drop-down list box. The combo is loaded with the values “Beginner Level”, “Expert Level”, “Intermediary Level” and “Not Available”.
Exp On This Competency	The number of experience in the entered competency.
Remarks	Enter the relevant comments and remarks, if any.

Click “Submit” to save the entered details.

On Submit, the system saves the applicant profile details.

The status is updated as “Shortlisted for RFH” if the profile is shortlisted against an RFH.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the applicant profile details.
Created Date	The date on which the applicant profile was created.
Modified By	The login ID of the user who last modified the applicant profile details.
Modified Date	The date on which the applicant profile was last modified.