Carryout Applicant Scheduling and Assessment

This page enables you to carryout applicant scheduling and applicant assessment. You can capture all applicants scheduling Information and assessment information pertaining to the recruitment and selection process. The recruiter can track all applicant progress during entire recruitment exercise. Assessment and rating on user defined rating set and RFH competency criteria can also be recorded.

Through this page, you can do applicants scheduling across multiple selection stages which vary RFH wise. You can also do assessment based on multiple selection stages. Assessment based on multiple rating sets and RFH competencies can also be recorded. You can also compute stage wise score and overall score. This screen also facilitates you to record assessment action at each stage for each applicant.

Select the “Carryout Applicant Scheduling and Assessment” activity under the “Recruitment & Selection” business component.

The “Carryout Applicant Scheduling and Assessment” page appears.

Prerequisites

RFH numbers must been defined through the Raise Request For Hire activity
Selection stages for the RFH should have been defined through the Set Sourcing Strategy and Selection Stages activity
Selector codes should have been defined through the Employee Personal Information activity
Panel and venue codes should have been defined through the Maintain Committees, Rating Sets, Service Providers and Venues activity
The resumes IDs should have been created through the Maintain Applicant Profile activity.
Select the following details.

Action

Select an option from the drop-down list box to perform an action. The system lists “View”, “Create” and “Edit” as options.

View– To view the existing applicant scheduling and assessment details.
Create– To create applicant scheduling and assessment details.
Edit– To modify an existing applicant scheduling and assessment details.

Tab: Scheduling Applicants For Selection Stages

This tab allows you to schedule applicants shortlisted across all the selection stages identified for an RFH. Each applicant can be mapped to a selector, panel or venue or a common selector, panel and venue. Communication will be sent to registered email ids of applicants and selectors about the date, time and venue of the selection stage.

Enter the following details in the “RFH Details” section.

RFH #

The unique number that identifies the RFH (Request for Hire). Click the lens icon to retrieve the RFH from Help On RFH No. screen. Mandatory.

On entering the RFH number, the system displays the following in the “RFH Details” section:

RFH For	The reason for which the RFH was raised.
Position Title	The position title of the RFH.
Number Required	The number of employees required.
Hiring Department Description	The detailed description of the department which raised the RFH.
Grade Description	The grade for which the RFH is raised.
Resource Stream	The resource stream for which the RFH is raised.
Resource Type	The resource type of the resource stream for which the RFH is raised.
RFH Requested Date	The date on which RFH is requested.
Hire Criticality Date	The date by which it is critical to hire the applicant.
Application Closing Date	The date on which the application for hire closes.

Enter the following details in the “Scheduling Applicants For Selection Stages” section.

Current Stage	Select the current stage from the drop-down list box for which to schedule. The combo is loaded with selection stages defined for the RFH through the Set Sourcing Strategy and Selection Stages activity. Mandatory.
Next Stage	The next stage after the selected current stage.
Stage Type	The type of stage selected.
Selector / Interviewer Type	Select the type of selector / interview who is involved in selection process from the drop-down list box. The combo is loaded with the values “Individual” and “Panel”. Mandatory.
Common Venue Code	The code that identifies the common venue for all the applicants. Click the lens icon to retrieve a venue code from the “Help on Committees, Rating Sets, Service Providers and Venues” screen.
Venue Description	The description of the specified venue code. Click the lens icon to retrieve a venue code from the “Help on Committees, Rating Sets, Service Providers and Venues” screen.
Venue Contact Person	The name of the contact person in the specified venue.
Common Selector Code	The code that identifies the common selector for all the applicants. This field should be specified only if the selector / interview type is selected as Individual. Click the lens icon to retrieve a selector code from the “Help on Employees” screen.
Selector Name	Name of the specified selector.
Common Panel Code	The code that identifies the common panel for all the applicants. This field should be specified only if the selector / interview type is selected as Panel. Click the lens icon to retrieve a panel code from the “Help on Committees, Rating Sets, Service Providers and Venues” screen.
Panel Description	The description of the specified panel.

Click “Apply Common Venue And Selector/Panel” to apply the common venue, selector and panel details in the multiline.
Enter the following details in the multiline.

Resume ID	The code that identifies the resume ID for which to specify the scheduling details. Mandatory. Click the data hyperlink to launch the “Maintain Applicant Profile” activity through which you can modify the applicant details.
Applicant Name	The name of the applicant.
Stage	The stage for which to specify the scheduling details.
Stage Date	The date on which the stage is scheduled. Mandatory.
Stage Time From	The time from which the stage is scheduled. Mandatory.
Stage Time To	The time up to which the stage is scheduled. Mandatory.
Scheduling Action	Select the scheduling action for the applicant from the drop-down list box. The combo is loaded with the values “Assessed”, “On Hold”, “Pending”, “Rejected”, “Scheduled” or “Selected”.
Send Intimation	Select Yes or No flag to indicate whether you want to send intimation about the schedule to applicant.
Communication Issued Date	The date on which communication is issued to the applicant regarding the schedule.
Selector Code	If selector / interview type is selected as Individual, enter the code that identifies the selector for the applicant. Click the lens icon to retrieve a selector code from the Help on Employees screen. Mandatory.
Selector Name	The name of the specified selector.
Panel Code	If selector / interview type is selected as Panel, enter the code that identifies the panel for the applicant. Click the lens icon to retrieve a panel code from the Help on Committees, Rating Sets, Service Providers and Venues screen. Mandatory.
Panel Description	The description of the panel.
Venue Code	The code that identifies the venue for the applicant. Click the lens icon to retrieve a venue code from the Help on Committees, Rating Sets, Service Providers and Venues screen. Mandatory.
Venue Description	The description of the venue.
Venue Contact Person	The contact person of the venue.
Remarks	Relevant remarks or comments regarding to the applicant schedule.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the applicant scheduling details.
Created Date	The date on which the applicant scheduling was created.
Modified By	The login ID of the user who last modified the applicant scheduling details.
Modified Date	The date on which the applicant scheduling was last modified.

Tab: Assess Applicants

Applicants will be assessed based upon the rating set identified for the particular stage of RFH. Assessment can be done by individual or a panel.

Enter the following details in the “RFH Details” section.

RFH #

The unique number that identifies the RFH (Request for Hire). Click the lens icon to retrieve the RFH from Help On RFH No. screen.Mandatory.

On entering the RFH number, the system displays the following in the “RFH Details” section:

RFH For	The reason for which the RFH was raised.
Position Title	The position title of the RFH.
Number Required	The number of employees required.
Hiring Department Description	The detailed description of the department which raised the RFH.
Grade Description	The grade for which the RFH is raised.
Resource Stream	The resource stream for which the RFH is raised.
Resource Type	The resource type of the resource stream for which the RFH is raised.
RFH Requested Date	The date on which RFH is requested.
Hire Criticality Date	The date by which it is critical to hire the applicant.
Application Closing Date	The date on which the application for hire closes.

Enter the following details in the “Get Applicant Details To Assess” section.

Stage To Assess	Select the stage for which to assess from the drop-down list box. The list of selection stages defined for the RFH through the Set Sourcing Strategy and Selection Stages activity is available as options.
Stage Weightage	On selecting the stage, the system displays the weightage of the selected stage.

The system displays the following details in the multiline.

Resume ID	The code that identifies the resume ID for which to specify the scheduling details. Mandatory. Click the data hyperlink to launch the “Maintain Applicant Profile” activity through which you can modify the applicant details.
Applicant Name	Name of the applicant.
Stage	The stage for which to specify the scheduling details.
Stage Status	The date on which the stage is scheduled.
Stage Score	The score of the selected stage.
Overall Score	The overall score of the selected stage.

Enter the following details in the multiline.

Recruitment Cost	The cost involved in recruitment.
Cost Comments	Relevant comments on recruitment cost.

Click “Asses Selected Applicant / Save Recruitment Cost Details”

The system displays the following details in the “Assess Applicant” section.

Resume ID

The code that identifies the resume ID for which to specify the scheduling details. Mandatory.

Click the data hyperlink to launch the “Maintain Applicant Profile” activity through which you can modify the applicant details.

Applicant Name

The name of the applicant.

Stage

The stage for which to specify the scheduling details.

Enter the following details in the “Assess Applicant” section.

Assessment Based On

The option based on which to assess the applicant. The assessment basis defined for the specified RFH number is listed as options. Mandatory.

The system displays the following details in the “Rating Set Assessment” section.

Rating item	The code that identifies the rating item.
Selection Tool	The code that identifies the selection tool.
Weightage	The weightage of the rating item.
Rating Out Of	The total out of which rating is calculated.
User Rating	Enter the user rating for the item. Mandatory.
Weighted Rating	The weighted rating of the item.
Remarks	Relevant comments or remarks regarding rating item.
Attachment	Click button to browse and attach the document.

The system displays the following details in the “RFH Competencies Assessment” section.

Competency Code	The code that identifies the applicant competency.
Competency Description	The description of the competency.
Max. Competency Level	The maximum level of competency.
RFH MDPL	The MDPL of the RFH.
Weightage	The weightage of the competency.
Proficiency Level Assessed	Enter the level of proficiency assessed against each competency code. Mandatory.
Weighted Rating	The weighted rating of the applicant.
Remarks	Relevant comments or remarks that pertain to the rating item.
Attachment	Click button to browse and attach the document.

Enter the following details.

Total Selection Stage Rating	The total rating of the selected stage is displayed.
Stage Assessment Action	Select the final stage assessment action from the drop-down list box. The combo is loaded with the values “Cleared”, “On hold”, “Rejected” and “Selected”.
Remarks	Relevant comments or remarks related to the rating.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the applicant assessment details.
Created Date	The date on which the applicant assessment was created.
Modified By	The login ID of the user who last modified applicant assessment details.
Modified Date	The date on which the applicant assessment was last modified.