Maintain Employee Information

Select “Employee Information” activity under the “Employee Information Management – Bulk”.

The “Maintain Employee Information” page appears.

Enter the following field details in the header:

Client Code	From the drop-down list box, select the code of the client.
Client Name	The name of the client is displayed on selecting the client code.
Service Location	The Service Location is displayed on selecting the client code. If there are multiple service locations then select from the combo but if there is only one service location then that will be defaulted.

Enter the following field details under “Search Criteria” in the header:

Store/Branch/Office	On selecting the client code, the “Store/Branch/Office” gets displayed. From the drop-down list box, you are also allowed to select the employee’s store/office/branch. The combo is loaded with various options for you to choose.
Department	On selecting the client code, the “Department” is displayed. From the drop-down list box, you are also allowed to select the department type. The combo is loaded with various values for you to choose.
Employee Code From/Employee Code To	Enter the employee code range From and To of the employee Help facility available
DOJ From/Date To	The date of joining From and To range for the search criteria.

The “Maintain Employee Information” page consists of the following tabs:

4Personal Details

4Contact Details

4Qualification Details

Tab – Personal Details

The “Personal Details” tab enables you to enter the employee’s personal details which are required for various administrative needs, regulatory requirements and managerial decision making. The attributes that we enter in the “Applicant Information” screen are displayed by default in the employee’s “Personal Details” screen. You are allowed to modify all the details, if required, except the “Date of Joining” and “Employee Code”.

You can store information like Birth, Gender, Nationality, Blood Group, Religion, Emergency Contact Name and Number, Expected Date of Joining, Marital Status and Years of Experience in bulk for all the employees at once. There is also a facility to upload the photograph of the employee from the file location.

The system displays the following in the “Personal Details” multiline:

Employee Code	The code of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct” and “Update”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § Update – Select “Update” option to update the modified details with new effective date. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.
Title	The title of the employee.
Gender	From the drop-down list box, select the gender of the employee. The combo is loaded with the values “Male”, “Female” and “Not Applicable”. Mandatory.
First Name	The first name of the employee. Mandatory.
Middle Name	The middle name of the employee.
Initial/Last Name	The initial or last name of the employee. Mandatory.
DOJ	The date on which the employee has joined the organization.
Date of Birth	The birth date of the employee. Mandatory.

Enter the following field details in the “Personal Details” multiline:

Nationality	From the drop-down list box, select the nationality of the employee. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Blood Group	From the drop-down list box, select the blood group of the employee. The combo is loaded with various blood groups for you to choose. Mandatory.
Religion	From the drop-down list box, select the religion of the employee. The combo is loaded with various religions for you to choose.
Emergency Contact Name	The contact name in case of emergency. Mandatory.
Emergency Contact Phone Number	The emergency contact phone number of the employee. Mandatory.
Marital Status	From the drop-down list box, select the marital status of the employee. The combo is loaded with the values “Single”, “Married” and “Not Applicable”. Mandatory.
Total Years of Experience	The total years of work experience of the employee. Mandatory.
Attach Photo	Attach the photo of the employee in this field. Help facility available
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered personal details.

Tab – Contact Details

The “Contact Details” tab enables you to store address details along with other contact information such as Contact Person, Email, Zip Code and Phone Numbers. The employee’s address must be tagged as primary address for only one contact type. The history of changes made can also be maintained. Ramco workflow uses the email information from the employee’s primary address for sending notifications.

The system displays the following in the “Contact Details” multiline:

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct”, “New” and “Update”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § New – Select “New” option to add a new record. § Update – Select “Update” option to update the modified details with new effective date. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.

Enter the following field details in the “Contact Details” multiline:

Contact Type	From the drop-down list box, select the contact address type of the employee. The combo is loaded with the values “Permanent” and “Temporary”. Mandatory.
Address Line 1	The address line 1 of the employee. Mandatory.
Address Line 2	The address line 2 of the employee.
Address Line 3	The address line 3 of the employee.
State	From the drop-down list box, select the state to which the employee belongs. The combo is loaded with various states for you to choose. Mandatory.
Country	From the drop-down list box, select the country to which the employee belongs. The combo is loaded with various countries for you to choose.
City	From the drop-down list box, select the city to which the employee belongs. The combo is loaded with various cities for you to choose. Mandatory.
Zipcode	The zip code of the country. Mandatory.
Phone Number 1	The phone number 1 of the applicant. Mandatory.
Phone Number 2	The phone number 2 of the employee.
Mail ID	The personal mail id of the employee.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered contact details.

Tab – Qualification Details

The “Qualification Details” tab enables you to enter the qualification details of the employee including the Course Details, Duration of the Course, Percentage, University, Year of Passing, Class/Grade and Highest Qualification achieved. You can also specify the relative importance of one qualification with respect to another. The history of changes made can be maintained. After successful completion of training, you are also provided a facility to update the qualifications acquired as part of training.

The system displays the following in the “Qualification Details” multiline:

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct” and “New”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § New – Select “New” option to add a new record. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.

Enter the following field details in the “Qualification Details” multiline:

Course	From the drop-down list box, select the course type completed. The combo is loaded with the various course types for you to choose. Mandatory.
University/School	The university or school where the employee studied. Mandatory.
Year of Passing	The year of passing the degree. Mandatory.
Class/Grade	The class or grade achieved by the employee Mandatory.
Highest Qualification	The highest qualification of the employee.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered qualification details.

Tab – Family Details

The “Family Details” tab enables you to store the family details of the employee which are necessary to be stored in certain scenarios. You are allowed to capture the Relationship Type, Relationship Start and End Date, Name of the Family Member, Date of Birth, Dependency, Disability, Family Identification Number and so on. A family member code is auto-generated for all the records saved for the employee. Apart from other advantages these information can be used for extending certain benefits to the employee’s family. The history of changes made can also be maintained.

The system displays the following in the “Family Details” multiline:

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct”, “New” and “Update”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § New – Select “New” option to add a new record. § Update – Select “Update” option to update the modified details with new effective date. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.
Family Member Code	The family member code of the employee.

Enter the following field details in the “Family Details” multiline:

Relationship	From the drop-down list box, select the required relation type. The combo is loaded with various options for you to choose. Mandatory.
Relationship Start Date	The relationship start date of the family member. Mandatory.
Relationship End Date	The relationship end date of the family member.
Family Member Name	The name of the family member. Mandatory.
Date of Birth	The date of birth of the family member. Mandatory.
Gender	From the drop-down list box, select the gender of the family member. The combo is loaded with the values “Male”, “Female” and “Not Applicable”. Mandatory.
Dependent	From the drop-down list box, select the dependent. The combo is loaded with the values “Yes” and “No”. Mandatory.
Nominee	From the drop-down list box, select the nominee. The combo is loaded with the values “Yes” and “No”.
Marital Status	From the drop-down list box, select the marital status. The combo is loaded with the values “Single”, “Married” and “Not Applicable”. If no option is applicable then select the value as “Not Applicable”.
Family Members Identification Number	The identification number of the family member.
Disability	From the drop-down list box, select the type of disability. The combo is loaded with various options for you to choose. If no option is applicable then select the value as “Not Applicable”.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered family details.

Tab – Employment Details

The “Employment Details” tab enables you to enter all the attributes related to the employment for that particular employee such as Division, Department, Sub Department, Channel, Work Location, Job, Position, Grade Set, Grade, Employment Type such as Regular, Consultant, Trainee or Contract. You are also allowed to assign Store/Branch/Office ID to the employee depending on the location structure defined. The history of changes made is maintained and the employment history can be tracked.

The system displays the following in the “Employment Details” multiline:

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct” and “Update”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § Update – Select “Update” option to update the modified details with new effective date. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.

Enter the following field details in the “Employment Details” multiline:

SBU	From the drop-down list box, select the required option. If no option is applicable then select the value as “Not Applicable”. Mandatory.
Division	From the drop-down list box, select the type of division. The combo is loaded with various values for you to choose. Mandatory.
Department	From the drop-down list box, select the department type. The combo is loaded with various values for you to choose. Mandatory.
Sub Department	From the drop-down list box, select the sub department. The combo is loaded with the user defined quick codes and so the values may vary. If no option is applicable then select the value as “Not Applicable”.
Client Cost Center	From the drop-down list box, select the client cost center. The combo is loaded with various values for you to choose. If no option is applicable then select the value as “Not Applicable”. Mandatory.
Principal Cost Center	The principal cost center. Mandatory.
Channel	From the drop-down list box, select the required channel. The combo is loaded with various values for you to choose. If no option is applicable then select the value as “Not Applicable”. Mandatory.
Zone	From the drop-down list box, select the employee’s zone. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. If no option is applicable then select the value as “Not Applicable”. Mandatory.
Employment Type	From the drop-down list box, select the type of employment. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Work Location	From the drop-down list box, select the client’s work location. The combo is loaded with various locations for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Store/Branch/Office ID	From the drop-down list box, select the client’s store/office/branch id. The combo is loaded with various options for you to choose. Mandatory.
Store/Branch/Office Name	The store/office/branch name is populated on selecting the store/branch/office id.
PO/SOW	The purchase order/statement of work which is mapped. Help facility available
Billing Template Code No	The system displays the billing template code number.
Cost Control No	The cost control number of the employee. Mandatory.
Project/Team	From the drop-down list box, select the project/team allocated. The combo is loaded with various options for you to choose. Mandatory.
Attendance Type	From the drop-down list box, select the type of attendance. The combo is loaded with the values “Daily” and “Hourly” for you to choose. The combo is loaded with the system defined quick codes. Mandatory.
OT Applicable	From the drop-down list box, select the required option for over time applicable. The combo is loaded with the values “Yes” and “No” for you to choose. The combo is loaded with the system defined quick codes. Mandatory.
Assignment Type	From the drop-down list box, select the required type of assignment. The combo is loaded with various assignment types for you to choose. The combo is loaded with the system defined quick codes. Mandatory.
Reason for Change	From the drop-down list box, select the required option for reason for change. The combo is loaded with various options for you to choose. The combo is loaded with the system defined quick codes. Mandatory.
Position	From the drop-down list box, select the required option. The combo is loaded with various values for you to choose. If no option is applicable then select the value as “Not Applicable”.
Grade Set	From the drop-down list box, select the required grade set. The combo is loaded with the values “Associate” and “Retainer”. Mandatory.
Grade	From the drop-down list box, select the required grade. The combo is loaded with the values “Associate” and “Retainer”. Mandatory.
Job	From the drop-down list box, select the required job type. The combo is loaded with various job types for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered employment details.

Tab – Insurance Details

The “Insurance Details” tab enables you to enter insurance details of the employees mapped to the client. You can specify the coverage category and level, sum insured, premium, employee and employer contribution. You can also maintain history of changes and map more than one policy to the employee. The contribution specified here will be reflected in the “CTC Details” tab.

The system displays the following in the “Insurance Details” multiline:

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.

Enter the following field details in the “Insurance Details” multiline:

Policy	From the drop-down list box, select the required policy type. The combo is loaded with various options for you to choose. Mandatory.
Total Premium	The total premium is fetched from the Insurance Master.
Employer Contribution	On Saving, the system automatically calculates and displays the employer contribution value.
Employee Contribution	The employee contribution towards the insurance.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered insurance details.

Tab – Payment Details

The “Payment Details” tab enables you to enter the details about employee’s payment method s like bank transfer, cash payment, transfer, cheque printing location, account number and so on. You can enter information about proofing documents relating to the employee’s bank details, PAN Card etc. in the Attach facility provided. The history of changes can also be maintained.

The system displays the following in the “Payment Details” multiline:

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct” and “Update”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § Update – Select “Update” option to update the modified details with new effective date. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.

Enter the following field details in the “Payment Details” multiline:

Payment Method	From the drop-down list box, select the required payment method. The combo is loaded with various payment methods for you to choose. Mandatory.
Priority	From the drop-down list box, select the priority of the bank. The combo is loaded with various levels for you to choose. Mandatory.
Percentage	The percentage of payment split. If employee is associated to only one bank account then the system defaults the value to 100.
Amount	The amount to be paid for the relevant payment method.
Bank Code	The bank code of the employee. On entering the “Bank Code”, the “Bank Name” and “Branch” field gets populated.
Account Number	The bank account number of the employee. Mandatory.
IBAN	The IBAN Number of the employee’s bank account.
Proof Document	Attach the proof document of the employee in this field.
Cheque Printing Location	From the drop-down list box, select the required cheque printing location. The combo is loaded with various locations for you to choose. The system displays “Select” by default on launch of the page.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Save” to save the entered payment details.

Tab – CTC Details

The “CTC Details” tab enables you to save the CTC details of the employee as per the pay elements mapped for the client in the “Client Parameter” screen. After the employee is given an assignment, the user can now be given permission for defining base salary attributes for that particular employer. You are allowed to specify the compensation details as per the pay elements defined for the client in the “Client Parameter” screen.

When the salary attributes are updated, you can enter the reason in the remarks for such updates. The revised pay or CTC for an employee will be computed. Employee’s CTC can also be defined within the limits set for a salary scale. If Sales and Levels are defined in Minimum Wages Master and mapped, employee’s basic salary would be validated for the specified scale and level in the “CTC Details” screen.

The compensation specified in the “CTC Details” screen can be authorized. The requirement for authorizing basic salary attributes will be organization dependent as per the definition in client access rights and can be configured in Ramco workflow. History is tracked on all the updates done on the employee’s compensation details.

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Status	On Saving the selected record, the status of record is displayed as either “Success” or “Error”. § Success – The status is “Success”, if there is no error while entering the record. § Error – The status is “Error”, if there is any error record.
Modification Option	From the drop-down list box, select the required modification option. The combo is loaded with the values “Correct” and “Update”. The system displays “Select” by default on launch of the page. Mandatory. § Correct – Select “Correct” option to save the modified details with current effective date. § Update – Select “Update” option to update the modified details with new effective date. § Delete – Select “Delete” option to delete the latest open ended record. Note: If you choose the “Correct” option, the changes you make will come into effect in the existing record itself. If you choose the “Update” option, the existing version of the record will be closed and a new record will be created containing the changes you make. You are allowed to specify a new effective date which will become the effective date for the new record.
New Effective From	The new effective from date. When you select “Update” option from the “Modification Option” combo, the existing version of the record will be closed and a new record will be created containing the changes made. In such case, you are allowed to specify the “New Effective From” date which is the effective date for the new record.

Enter the following field details in the “Summary” multiline:

Earning_1_ctc	The fixed pay element 1 mapped in ‘Client Parameter’ screen.
Earning_2_ctc	The fixed pay element 2 mapped in ‘Client Parameter’ screen.
Earning_3_ctc	The fixed pay element 3 mapped in ‘Client Parameter’ screen.
Earning_4_ctc	The fixed pay element 4 mapped in ‘Client Parameter’ screen.
Earning_5_ctc	The fixed pay element 5 mapped in ‘Client Parameter’ screen.
Earning_6_ctc	The fixed pay element 6 mapped in ‘Client Parameter’ screen.
Earning_7_ctc	The fixed pay element 7 mapped in ‘Client Parameter’ screen.
Earning_8_ctc	The fixed pay element 8 mapped in ‘Client Parameter’ screen.
Earning_9_ctc	The fixed pay element 9 mapped in ‘Client Parameter’ screen.
Earning_10_ctc	The fixed pay element 10 mapped in ‘Client Parameter’ screen.
Earning_11_ctc	The fixed pay element 11 mapped in ‘Client Parameter’ screen.
Earning_12_ctc	The fixed pay element 12 mapped in ‘Client Parameter’ screen.
Earning_13_ctc	The fixed pay element 13 mapped in ‘Client Parameter’ screen.
Earning_14_ctc	The fixed pay element 14 mapped in ‘Client Parameter’ screen.
Earning_15_ctc	The fixed pay element 15 mapped in ‘Client Parameter’ screen.
Standard Gross	The standard gross will be automatically calculated and displayed.
Variable_1_ctc	The variable pay element 1 mapped in ‘Client Parameter’ screen.
Variable_2_ctc	The variable pay element 2 mapped in ‘Client Parameter’ screen.
Variable_3_ctc	The variable pay element 3 mapped in ‘Client Parameter’ screen.
Variable_4_ctc	The variable pay element 4 mapped in ‘Client Parameter’ screen.
Variable_5_ctc	The variable pay element 5 mapped in ‘Client Parameter’ screen.
Variable_6_ctc	The variable pay element 6 mapped in ‘Client Parameter’ screen.
Variable_7_ctc	The variable pay element 7 mapped in ‘Client Parameter’ screen.
Variable_8_ctc	The variable pay element 8 mapped in ‘Client Parameter’ screen.
Monthly Gross	The monthly gross will be computed and displayed based on the salary elements entered.
Remarks	Key in any remarks or feedback.
Effective From	The “Effective From” date to maintain the history of the data.
Effective To	The “Effective To” date will be automatically calculated based on the entered “New Effective From” date.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click “Compute” to compute the entered earning and variable details. The variable and earning elements will be computed by the system and displayed in the “Earning_ctc” and “Variable_ctc” fields.
The system displays the following in the “CTC Details” multiline:

Employee Code	The code of the employee
Employee Name	The first name of the employee.

Enter the following field details in the “CTC Details” multiline:

Non-payable_1_ctc	The non-payable pay element 1 mapped in ‘Client Parameter’ screen.
Non-payable_2_ctc	The non-payable pay element 2 mapped in ‘Client Parameter’ screen.
Non-payable_3_ctc	The non-payable pay element 3 mapped in ‘Client Parameter’ screen.
Non-payable_4_ctc	The non-payable pay element 4 mapped in ‘Client Parameter’ screen.
Non-payable_5_ctc	The non-payable pay element 5 mapped in ‘Client Parameter’ screen.
Non-payable_6_ctc	The non-payable pay element 6 mapped in ‘Client Parameter’ screen.
Non-payable_7_ctc	The non-payable pay element 7 mapped in ‘Client Parameter’ screen.
Non-payable_8_ctc	The non-payable pay element 8 mapped in ‘Client Parameter’ screen.
Non-payable_9_ctc	The non-payable pay element 9 mapped in ‘Client Parameter’ screen.
Non-payable_10_ctc	The non-payable pay element 10 mapped in ‘Client Parameter’ screen.
Deduction_1_ctc	The deduction pay element 1 mapped in ‘Client Parameter’ screen.
Deduction_2_ctc	The deduction pay element 2 mapped in ‘Client Parameter’ screen.
Deduction_3_ctc	The deduction pay element 3 mapped in ‘Client Parameter’ screen.
Deduction_4_ctc	The deduction pay element 4 mapped in ‘Client Parameter’ screen.
Deduction_5_ctc	The deduction pay element 5 mapped in ‘Client Parameter’ screen.
Deduction_6_ctc	The deduction pay element 6 mapped in ‘Client Parameter’ screen.
Deduction_7_ctc	The deduction pay element 7 mapped in ‘Client Parameter’ screen.
Deduction_8_ctc	The deduction pay element 8 mapped in ‘Client Parameter’ screen.
Deduction_9_ctc	The deduction pay element 9 mapped in ‘Client Parameter’ screen.
Deduction_10_ctc	The deduction pay element 10 mapped in ‘Client Parameter’ screen.

Select the required field in both the multiline and click “Save” to save the entered CTC details.
On clicking “Save”, the system checks for all the mandatory validations and automatically calculates and displays the following fields in the “CTC Details” multiline:

Monthly Gross	The monthly gross salary of the employee.
Monthly Take Home Pay	The monthly take home pay of the employee.
Monthly CTC	The monthly CTC of the employee.
Annual CTC	The Annual CTC of the employee.

Click “Authorize” to authorize the employee’s file.

Note: On clicking “Authorize”, the system will check for all the mandatory validations and the “Employee Code” generated is authorized and the “Status” will be changed to “Authorized”.