Recording Disciplinary Action

Recording disciplinary action

Select the “Record Disciplinary Action” hyperlink in the “Select Employee to Record Disciplinary Action” page, or
Select the hyperlinked “Employee Name” field in the multiline.

The “Record Disciplinary Action “ page appears.

The system displays the following from the previous page

Date Format	The date format that is applicable to the login user. Tell me more
Disciplinary Action Unit	The organization unit for which the disciplinary action is applicable. Tell me more
Employment Unit	The employment unit to which the employee belongs.
Employee	The name of the employee.
Assignment No.	The assignment number of the employee.
Department	The department name of the employee
Position Title	The position title of the employee
Job Title	The job title of the employee.

To record disciplinary action

Enter the following

Disciplinary Action Type

The type of user defined disciplinary action. For example, “Behavioral”/”Criminal”.

Reason

The reason for taking disciplinary action. For example, theft/absenteeism etc.

Action Details

The details of the disciplinary action to be taken.

For example, the action taken can be suspension of the employee for a period of 1 month.

To record the activity details of persons responsible

Enter the following in the multiline

Employment Unit	The employment unit of the employee against whom disciplinary action is taken.
Employee Code	The employee code of the employee against whom disciplinary action is initiated Help Available
Employee Name	If the employee code is retrieved through Help, the name of the employee is displayed.
Scheduled Date	The date by which the disciplinary action activity must be completed, by the responsible employee. Enter the date in the “YYYY-MM-DD” format.
Remarks	Any remark about the disciplinary action to be taken.

Select the “Save” pushbutton to save the details.

The system displays the following in the header

Disciplinary Action No.

The unique disciplinary action number generated by the system, when the disciplinary action record is submitted.

It is in the format “DS/XXXXX/YYYY”. “XXXXX” is the running Serial Number for the disciplinary action during the current year, and “YYYY” is the Year in which the disciplinary action is recorded.

Disciplinary Action Status

The status of completion of the disciplinary action can be one of the following: “Open”,” “Closed” or any other user defined status. The disciplinary action status can also be any other user-defined statuses.

“Open” indicates that the disciplinary action is open for recording further activities.
“Closed” indicates that the disciplinary action status is closed for further activities.

The system displays the following in the multiline

Status

The status of completion of the disciplinary action, by each responsible employee. It can be one of the following: “Pending”, or “Completed”.

Pending” implies that the disciplinary action activity is still pending.
“Completed” implies that the disciplinary action activity is completed

After you save the information, the system will send an e-mail to the responsible employees, and to the administrator.

To delete the disciplinary action record

Select the “Delete” pushbutton to delete the details.

Page Objective

Use this page to record disciplinary action

What you can do in this page

To record disciplinary action

To record the activity details of persons responsible

To delete the disciplinary action record