Authorizing employee base salary

Authorizing employee base salary details

4 Select the hyperlink on the required employee name in the “Select Employee Assignment for Authorizing Compensation Information” page.

4 The “Authorize Employee Base Salary Details” page appears.

4 The system displays the following details on top of the page.

Employment Unit	The employment unit to which the employee is attached.
Date Format	The date that is applicable to the login user. More Details
Employee	The unique code of the selected employee.
Assignment No	The assignment number of the employee.
Status	The request status of the record. If you have selected a new compensation information record, the system displays the status as “None”, if the selected record has already been submitted for authorization, and has not yet been authorized, the system displays the status as “Pending for Authorization”. “Rejected” indicates that the record has been submitted for authorization and has been rejected.
Remarks	If the selected record is submitted for authorization and is rejected subsequently, the system displays the remarks entered by the authorizer.
Effective From	The date from which the corresponding version of the record is in effect.
Effective To	The date till which the corresponding version of the record is in effect.

To modify the base salary attributes before giving authorization

4 Enter the following fields:

Note: By default, for a pending for authorization or rejected record, the system displays the values previously specified.

Base Salary	The base salary that must be set for the employee’s new assignment. To edit, specify the required value. Note that the base salary you specify must correspond to any of the specified scales. For the specified range of scales, the base salary must be equal to or greater than the lowest scale and less than or equal to the highest scale.
Currency	The currency in which the basic salary must be paid. From the drop-down list box, select the required currency.
Rated Frequency	The time period for which the base salary is fixed. For example, you may fix a contract employee’s payment at an hourly rate. From the drop-down list box, select the required value. Note that the rated frequency value you specify must correspond to any of the specified scales. The system displays an error message and constraints navigation from the web page if the rated frequency does not correspond to any of the listed scales.
Payment Frequency	The frequency at which the basic salary must be paid. Select the required value from the drop-down list box. For example, if the employee is to be paid every month, select “Month”or if the frequency is bi-weekly, select “Bi-weekly”.
Scale	The unique code of the pay scale applicable to the specified base salary. Help available Note that the base salary you specify must correspond to any of the specified scales. For the specified range of scales, the base salary must be equal to or greater than the lowest scale and less than or equal to the highest scale.
Request for Deletion	Select check box to submit your request for deletion of the record. Upon authorization, the system deletes the record.
Modification Reason	From the drop-down list box, select the reason for which the base salary attributes are modified. The modification reasons are user specified. The user can define the reasons through the quick codes component.
Reason Sub-type	From the drop-down list box, select the sub-type of the specified modification reason. The reason sub-types are user defined through the quick codes component.
Comments	The comments you want to enter pertaining to the base saleary details.

To enter comments

4 Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.

4 You can view, modify or delete the content.

4 Select the “OK” pushbutton to save the details and return to the previous page.

4 Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Modification Option	The system lists the following values in the drop-down list box.
	“Correct”, the base salary attributes are modified without any change in the effective date. You must not select the “Correct” option, as the system modifies the record without any change in the effective dates of the record.
	“Update”, the base salary attributes are modified and you must specify the date and time from which it takes effect.

Note: To modify the base salary attributes, you are to select only the “Update” option as a new record has to be created effective from the required date and time consequent to the promotion, transfer or promotion with transfer of the employee.

New Effective From	The date and time from which the current modification of the base salary attributes takes effect.
	If the record has already been submitted for authorization and is yet to be authorized or has been rejected, the system displays the “New Effective From” value with which the record has been submitted for authorization. To edit, specify the required value.

4 Select the “Authorize” pushbutton to authorize the record.

4 Select the “Reject” pushbutton to reject the record.

Page Objective

Use this page to authorize employee compensation.