Recording Employee CTC Details

Employee CTC Details

Select the hyperlinked employee name from the ”Search Results” multiline of “Select Employee to Record CTC Details” page, OR
Enter the full employee code in the “Select Employee to Record CTC Details” page and select the “Record Employee CTC Details” link, OR
Enter the full employee code in the “Select Employee to Authorize CTC Details” page and select the “Authorize Employee CTC Details” link, OR

The “Employee CTC Details” page appears.

The system displays the following:

Date Format	The date format that is applicable to the login user.
Compensation Setup Unit	The compensation unit applicable to the employee for whom you require to record CTC details
Employment Unit	The employment unit of the employee.
Employee Code	The unique code of the employee.
Employee Name	The name of the employee.
DOJ	The date of joining of the employee.
Department	The department of the employee.
Work Location	The work location of the employee.
Gradeset	The grade set of the employee.
Position	The position of the employee.
Grade	The grade of the employee.
Job	The job title of the employee.

Enter the following:

Scale Code

Mapping the scale code applicable to the grade set and grade on the effective date to define the scale based CTC for an employee.

Help facility available,

The system displays the following:

Scale Short Description

The description of the scale code.

Enter the following:

Level	The applicable level of the entered scale range in which the basic salary needs to be defined to structure the scale based CTC for an employee. You can also change the level for an employee.
Monthly CTC Amount	The monthly CTC amount of the employee.

The system displays the following:

Status

The system displays any one of the following statuses:

“New” indicates the employee compensation details are new
“Authorized” indicates the employee compensation details are authorized
“Rejected” indicates the employee compensation details are rejected
“Pending Authorization” indicates the employee compensation details are pending for authorization

From Date

The starting date from which the employee CTC details are effective.

To Date

The ending date until which the employee CTC details are effective.

Select the “Previous” or “Next” pushbutton to traverse to the previous or next set of records.
Enter the following:

New Effective Date

The date from which the new CTC details of the employee is effective.

Click the “Get Latest” pushbutton to retrieve the latest CTC details.

The system displays the following in the “Summary” multiline:

Pay Group	The description of the pay group. Example, Fixed and Variable.
Amount	The amount against the pay group.

The system displays the following in the “Option” multiline:

Pay Element

The description of the pay element. Example, “Conveyance”, “Medical Allowance”.

Enter the following in the “Option” multiline:

Option	Use the drop-down list box to specify whether the pay element is included in the CTC.
Amount	The maximum eligible amount against the pay element.
Percentage	The percentage of the pay element.
Remarks	Any remarks regarding the pay element.

The system displays the following in the “Breakup” multiline:

Pay Element	The description of the pay element. Example, “Conveyance”, “Medical Allowance”.
Regular Amount	The standard amount applicable against the pay element.

Enter the following in the “Breakup” multiline:

Opted Amount	The amount opted against the pay element.
Frequency	Use the drop-down list box to specify the frequency through which the amount will be released. The combo is loaded with options “Hourly”, “Daily”,” Monthly”, “Weekly” and “Annual”.
Remarks	Any remarks regarding the break up of the element.

Click the “Compute” pushbutton to compute the total CTC amount.

The system displays the following:

Total

The total CTC amount of the employee.

Check the box against the "Request for deletion of latest record" to delete the latest record.
Enter the following:

Rejection Reason

The reason for rejecting the CTC details of the employee.

Remarks

Any remarks regarding the rejection.

Modification Option

Select “Correct” or “Update” from the drop-down list box.

If you select “Correct”, the history of modifications is not stored by the system. The record is merely corrected, and the system treats the modification date of the record to be the same as “Effective Date“you specified when you created the record.
“Update”, the system stores the history of modifications, by inserting a new record to track each change to the record. The previous record is internally closed. When you select “Update”, you must also enter the date in the “Authorize Effective From” field from which the changes must become effective.

Select the “Submit” pushbutton to submit the employee CTC details in the Record Employee CTC Details screen.

The system updates the Status to “Pending for Authorization”.

Select the “Cancel” pushbutton to cancel the employee CTC details in the Record Employee CTC Details screen.
Select the “Authorize” pushbutton to authorize the employee CTC details in the Authorize Employee CTC Details screen.

The system updates the Status to “Authorized”.

Note: Only the CTC details submitted by an employee of Status “Pending for Authorization” can be authorized.

Select the “Reject” pushbutton to reject the employee CTC details in the Authorize Employee CTC Details screen.

The system updates the status to “Rejected”.

Note: It is mandatory to enter the Rejection Reason to reject the CTC details of employees.

If the login user role is “View Only”, then the system will not display the “Submit”, “Cancel”, “Authorize” and “Reject” buttons. The system will not display the following fields – Modification Option, Rejection Reason and Remarks.