Selecting an employee to authorize salary details

Select “Authorize Employee Salary Details” from left pane.

The “Select an Employee to Authorize Salary Details” page appears.

The system displays the following.

Date Format

The date format that is applicable to the login user.

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Compensation Setup Unit

The description of the setup unit in which it is deployed.

Specify the following detail.

Employment Unit

The employment unit in which the employee is mapped.

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Select the employee record, either through the “Direct Entry” group box or through the “Search Criteria” group box.

To select through Direct Entry

Use this method if you know the complete employee code of the required employee.
Enter the complete employee code of the employee whose salary details are to be authorized, in the “Employee Code” field.
Select the “Authorize Employee Salary Details” hyperlink beside.

The “Authorize Employee Salary Details” page appears. All details of the selected record are displayed.

To select through Search Criteria

Use this method, if you know just a few characters of the employee code. In the search criteria group box, specify the search criteria based on which the system will fetch the records.

To specify the search criteria, you must enter one or more characters that the employee code contains. Search based on wild card characters is also supported. To narrow your search to the closest matching records, you can also enter search criteria for other details such as, the name of the employee, the employee type to indicate if the he/she is a regular or contract employee etc., and the dates to indicate the probable period in which the employee joined.

Enter the following search criteria values, in some or all of the following fields.

Employee Code	To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes. Alternatively, type in these characters in any combination with wild cards. Example. ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1, ECC1 and ECC1.
Employee Name	To view all the employee names containing specific characters, type in the starting character or characters of these employee names. Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Assignment No.	Specify the assignment number. For help on specifying the assignment number for the particular employee, you can access the “Employment Information” component.
Position Title	To view all the position descriptions containing specific characters, type in the starting character or characters. Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE.
Department	To view all the department containing specific characters, type in the starting character or characters.
	Alternatively, type in these characters in any combination with wild cards. Example: FIN, ACC etc.
Job Title	To view all the job titles, type in the starting character or characters of these job title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Example: PRGR, DESIGN ENGR etc.
Work Location	To view all work locations containing specific characters, type in the starting character or characters.
	Alternatively, type in these characters in any combination with wild cards. Example: New, Pen*a etc.
Gradeset	To view all the grade set descriptions containing specific characters, type in the starting character or characters
	Alternatively, type in these characters in any combination with wild cards. Examples: STAFF, SUPERVISOR. Other examples are as described for the “Department” field.
Grade	To view all the grade descriptions containing specific characters, type in the starting character or characters.
	Alternatively, type in these characters in any combination with wild cards. Examples: G, G. Other examples are as described for the “Department” field.

Select the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value. If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values. If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are available for the selected employment unit.

The system displays the following details in the multiline, for the employee records that satisfy the search criteria specified.

Employment Unit	The employment unit to which the employee belongs.
Employee Code	The unique code of the employee.
Employee Name	The name of the employee.
Assignment No.	The assignment number of the employee.
Position Title	The position of the employee.
Department	The department to which the employee is mapped.
Job Title	The description of the job to which the employee is assigned.
Work Location	The location at which the employee works.
Gradeset	The grade set attached to the employee.
Grade	The grade to which the employee is mapped.
Employee Compensation	The status of recording compensation for the employee. “Set,” indicates that the compensation structure of the employee is defined and “Not Set” indicates the compensation structure for the employee is not defined.

Select the hyperlinked employee code of the employee in the multiline.

The “Authorize Employee Allowance Details” page appears.

6 Hyperlinked Text Below

Page objective

Use this page to select an employee whose compensation details are to be authorized.