Authorizing employee allowance details

Select the hyperlinked employee code of the employee in the multiline of “Select an Employee to Authorize Salary Details” page.

The “Authorize Employee Allowance Details” page appears.

The system displays the following.

Compensation Setup Unit	The description of the setup unit in which it is deployed.
Employment Unit	The employment unit in which the employee is mapped.

The system displays the following details.

Employee	The code and name of the employee.
Position	The position to which the employee is mapped.
Department	The department to which the employee belongs
Assignment No.	The assignment number of the employee
Authorization Status	The system displays the status as “Pending for Approval”.
Job	The job description of the employee.
Work Location	The location at which the employee works.
Grade Set	The grade set of the employee.
Grade	The grade of the employee.
Date of Joining	The date on which the employee joins the organization.
Currency	The currency in which the employee is paid.

Viewing Effective Dates

The system displays the following.

Effective From	The date from which the salary details record has been brought to effect.
Effective To	The date until which the salary details record is valid.

To view pay element values

The system displays the following in the “Pay Element Values” multiline.

Pay Element	The pay element applicable to the employee. You can edit the pay element, if required
Pay Element Description	The description of the pay element
Value	The value against the pay element. Note: You can modify this value against each pay element only if the “Variable at Employee Level” field value is set to “Yes” in the “Record Grade Based Salary“ structure activity of the “Organization Structure” component. If the “Variable at Employee Level” field value is set to “No”, the value is fixed at grade based salary level and cannot be modified in this activity.
Periodicity	The periodicity may be hourly/monthly/weekly. This will be the frequency or the periodicity at which the amount will be paid against the pay element.
Remarks	The remarks pertaining to the pay element. You can also edit the remarks, if required.

The system displays the following below the multiline.

Minimum CTC	The minimum CTC eligible to the employee.
Maximum CTC	The maximum CTC eligible to the employee.

Select the “Compute CTC” pushbutton.

The system computes the amount for all the pay elements in a year, which will give the CTC applicable to an employee. The value in the “Periodicity” field and the amount in the “Value” field are used for deriving the amount.

The system displays the following.

Computed CTC

The sum of the amount for all the pay elements in a year. This will be the CTC (Cost to the Company) applicable to the employee.

To enter comments

Select the icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Modifying the record

You can modify an existing salary details record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a “New Effective From” date and time. The existing record will become ineffective from one minute prior to the “New Effective From” value. The system opens a new record effective from the “New Effective fFrom” value specified.

Specify the following.

Modification Option	Select the required modification option, either “Correct” or “Update” from the drop-down list box.
New Effective From	Enter the date and time from which a new version of the record must be created with the modifications you made.

To authorize the employee’s allowance details

Select the “Authorize” pushbutton, to approve the employee’s allowance details.

The “Authorization Status” changes to “Approved”.

To reject the employee’s allowance details

Enter the reason for rejection in the “Reject Reason” field.
Select the “Reject” pushbutton.

The “Authorization Status” changes to “Rejected”.

6 Hyperlinked text below

Page objective

Use this page to authorize or reject the salary details of an employee.