BPO Invoice Simulation

Select the “BPO Invoice Simulation” activity under “BPO Project Execution”.

The “BPO Invoice Simulation” page appears.

Enter the following field details in the header:

Organization Unit	From the drop-down combo, select the required option. The combo is defaulted with the login OU for you to choose. Mandatory.
Customer	From the drop-down list box, select the required customer. The active customers pertaining to the login OU for whom PO has been created are loaded here. The combo is loaded with distinct list of customers (customer code and customer name appears in list edit). Mandatory.

The system displays the following in the header:

Date Format

The date format that is applicable to the login user.

Note: All dates are derived from the user preference and displayed (for ex. DD/MM/YYYY, DD/MMM/YYYY, MM/DD/YYYY).

Enter the following field details under “Invoice Criteria” section:

Invoice Generation Level	From the drop-down list box, select the required option. The combo is loaded with “Select”, “Contract”, “Customer”, “Project” and “PO/SOW”. By default “Select” is displayed on launch of the page. Mandatory.
Contract ID	From the drop-down list box, select the required Contract ID and Contract name. The combo is loaded with contracts associated to the selected customer which are created in same login OU. By default “Select” is displayed on launch of the page. Mandatory if the Invoice Generation Level is selected as “Contract”.
PO/SOW ID	From the drop-down list box, select the required PO/SOW ID and PO/SOW description. The combo is loaded with PO/SOW IDs associated to the selected customer which are created in same login OU. The combo is also loaded with PO/SOW IDs associated to contract if contract is selected. By default “Select” is displayed on launch of the page. Mandatory if the Invoice Generation Level is selected as “PO/SOW”.
Project ID	From the drop-down list box, select the required Project ID and Project name. The combo is loaded with projects associated to the selected customer which are created in same login OU. The combo is also loaded with projects associated to contract if contract is selected. The combo is also loaded with projects associated to PO/SOW if PO/SOW is selected. By default “Select” is displayed on launch of the page. Mandatory if the Invoice Generation Level is selected as “Project”.
Finance Book	From the drop-down list box, select the required option. The combo is loaded with finance books associated to the relevant project if project combo is selected. On launch of the page, the combo is loaded with finance books associate to login OU. Mandatory.
Invoice Date Range	Enter the Invoice From and To date. Mandatory. Note: the Invoice To date cannot be before Invoice From date or greater than max invoice input consolidation date.
Invoice Currency	From the drop-down list box, select the required invoice currency. The combo is loaded with currencies associated to customer. Mandatory. Note: The combo values are fetched on selecting the customer code from the “Customer” combo. Currencies mapped in ARD in Finance for that customer are referred and loaded.

Generate Invoice

Select the radio button next to “Generate Invoice” to generate new invoice.

Note: On clicking of Generate Invoice, the system does not allow you to select contract ID, PO/SOW ID and Project ID if the invoice generation level is “Customer”. The system does not allow you to select PO/SOW ID and Project ID if the invoice generation level is “Contract”. The system does not allow you to select Project ID if the invoice generation level is “PO/SOW ID”.

Show Existing Invoice Details

Select the radio button next to “Show Existing Invoice Details” to view the existing invoice details.

Get Details – Show Existing Invoice Details

Select the radio button next to “Show Existing Invoice Details”.
Click “Get Details” to view the existing invoice details.

Invoice Details

The invoice generated for selected period is displayed in “Invoice Details” multiline. The reverse invoice details, if there are any are also displayed in this Multiline.

The following details are displayed under “Invoice Details” multiline:

Contract ID	The contract ID associated to the project is displayed.
Service Description	The service description of the contract line number associated to the project is displayed.
PO/SOW ID	The PO/SOW ID against which the invoice is generated.
Project Code	The project code against which the invoice is generated.
Project Name	The relevant project name against which the invoice is generated.
Billing Rule	The billing rule of the project.
PO/SOW Currency	The PO/SOW currency.
Invoice Currency	The invoice currency in which the invoice has been generated.
Invoice No	The invoice number which has been generated from this screen is displayed. Note: The hyperlink will navigate you to the Invoice screen of Finance. The invoice number is data transferred.
Invoice Date	The relevant invoice date.
Invoice Amount	The total invoice amount against the respective invoice. Note: This is the pre-tax amount transferred from the SRP BPO screen during invoice generation.
Invoice Amount + Taxes	The relevant Invoice amount + Taxes. The final invoice amount from finance is displayed here (The total invoice amount + taxes which are added in customer miscellaneous invoice screen of finance).
Reverse Invoice No	If the invoice generated from SRP is reversed in finance the same is displayed back in SRP. The relevant entries get free again to be consolidated and can be invoiced again. Note: The hyperlink will navigate you to the Invoice screen of Finance. The invoice number is data transferred.
Reverse Invoice Date	The relevant reverse invoice date.
Reverse Reason	The relevant reverse reason from Finance screen is displayed.
Remarks	The invoice remarks are displayed. It is fetched from the Finance screen.
Invoice Generation level	The Invoice Generation level against which the invoice has been generated is displayed.

Time and Production Billing Summary

The detailed break up of all the invoices appearing in the “Invoice Details” multiline is shown in “Time and Production Summary” multiline.

The following details are displayed under “Time and Production Billing Summary” multiline:

Contract ID	The contract ID associated to the project is displayed.
Service Description	The service description of the contract line number associated to the project is displayed.
PO/SOW ID	The PO/SOW ID against which the invoice is generated.
Project Code	The relevant Project Code is displayed
Project Name	The relevant project name.
Billing Rule	The billing rule of the relevant project.
Source OU	This is displayed only for billing rules ‘Transaction based’ and ‘Outcome based’. This is the OU is which the time is booked. Note: Invoice simulation is done in created OU of projects. The time booking from across OU including the created OU is summarized in created OU of projects.
Role/Process/Transaction	The following details are displayed: For Projects whose billing rule is Flat FTE / Hourly or Productivity based FTE / Hourly, role is displayed For Projects whose billing rule is Transaction based, Process is displayed For Projects whose billing rule is Outcome based or Outcome moving average, Transaction is displayed Note: This is not applicable for Transaction slab based. The invoiced Role / Process / Transaction is displayed
Site	The site against which the booking is done is displayed. The invoiced Site is displayed
Rate Card Location	The rate card location against which the booking is done. Note: Location specific rate card location is displayed here, if not “General " is displayed to signify that common rate card is used.
No. of Person Hours	This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly. Invoiced No of person hours is shown.
No. of FTE	This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly. Invoiced No of FTE is shown.
Billable Units	This is not displayed for billing rule Flat FTE / Hourly. Billable Units against relevant existing invoice is displayed.
Non Billable Units	This is not displayed for billing rule Flat FTE / Hourly. Non Billable Units against relevant existing invoice is displayed.
Pended Units	This is not displayed for billing rule Flat FTE / Hourly. Pended Units against relevant existing invoice is displayed.
Carry Forward Units	This is not displayed for billing rule Flat FTE / Hourly. Carry Forward Units against relevant existing invoice is displayed..
No Charge Units	This is not displayed for billing rule Flat FTE / Hourly. No charge Units against relevant existing invoice is displayed..
Item Attribute 6,7,8,9 and 10 Units	This is not displayed for billing rule Flat FTE / Hourly. Item Attribute 6,7,8,9 and10 against relevant existing invoice is displayed..
Total Invoiced Units	The relevant FTE converted to rate UOM for Flat FTE / Hourly and productivity based FTE / Hourly are displayed. For other billing rules the billable output attributes are summed up and shown. The following 10 are the attributes which records the production output: Billable Units Non Billable Units Pended Units Carry Forward Units No Charge Units Item Attribute 6 Item Attribute 7 Item Attribute 8 Item Attribute 9 Item Attribute 10 The relevant detail against the existing invoice is shown.
UOM	The Rate UOM is displayed for Flat FTE / Hourly and productivity based FTE / Hourly. The relevant billable units UOM is displayed for other billing rules. The detail against the relevant existing invoice is displayed
Rate/Margin %	The relevant rate/margin used in the relevant invoice is displayed.
PO/SOW Currency	The relevant PO / SOW Currency is displayed.
Amount in PO/SOW Currency	This is calculated as follows: Total Invoice units * Rate / Margin
Adjustment Amount	Any adjustments done in the relevant invoice for which break up is shown is displayed. This control is display only in Show existing invoice details state
Final Amount in PO/SOW Currency	Amount in PO / SOW Currency + Adjustment Amount.
Amount in Invoice Currency	The relevant amount in invoice currency for the invoice is shown..
T/C/D Code	The document level Taxes / Charges / Discount (T/C/D) code is displayed.
T/C/D Amount	The total T/C/D amount is displayed.
Line Level Invoice Amount + Taxes	The line level invoice amount is calculated as Amount in Invoice Currency + T/C/D Amount.
Line level T/C/D Remarks	Any line level T/C/D remarks or feedback, if any.
Invoice No	The relevant invoice number which had been generated from this screen is shown.
Invoice Date	The relevant invoice date is displayed.
Total Invoice Amount	The total of amount in invoice currency. The total invoice amount before taxes is displayed.
Total Invoice Amount + Taxes	Invoice amount + taxes are displayed back from Finance screen. Note: If no tax is added in Finance screen then this would be same as invoice amount.
Usage ID	Usage id which was selected during invoice generation is displayed. This is display only control during Show existing invoice details state.

Get Details – Generate Invoice

Select the radio button next to “Generate Invoice”.
Click “Get Details” to generate invoice details.
In this state the Invoice details section is hidden

Summary

Note: This section is visible only during Generate Invoice

The following details are displayed under “Summary” section:

T/C/D Code	Enter the document level Taxes / Charges / Discount (T/C/D) code or select from Help icon. Help Facility Available
Invoice Amount	The total invoice amount generated before Taxes / Charges / Discount.
T/C/D Amount	The total T/C/D amount is displayed.
Final Invoice Amount	The final invoice amount is calculated as Invoice Amount + T/C/D Amount.
Invoice Number	The invoice number generated is displayed. Click the data hyperlink to launch the “Edit Miscellaneous Invoice” page.

Time and Production Billing Summary

The following details are displayed under “Time and Production Billing Summary” multiline:

Contract ID	The contract ID associated to the project is displayed.
Service Description	The service description of the contract line number associated to the project is displayed.
PO/SOW ID	The PO/SOW ID against which the invoice is to be generated.
Project Code	The projects associated to customer and finance book and that which is confirmed in Invoice input consolidation.
Project Name	The relevant project name.
Billing Rule	The billing rule of the relevant project.
Source OU	This is displayed only for billing rules ‘Transaction based’ and ‘Outcome based’. This is the OU is which the time is booked. Note: Invoice simulation is done in created OU of projects. The time booking from across OU including the created OU is summarized in created OU of projects.
Role/Process/Transaction	The following details are displayed: For Projects whose billing rule is Flat FTE / Hourly or Productivity based FTE / Hourly, role is displayed For Projects whose billing rule is Transaction based, Process is displayed For Projects whose billing rule is Outcome based or Outcome moving average, Transaction is displayed Note: This is not applicable for Transaction slab based.
Site	The site against which the booking is done.
Rate Card Location	The rate card location against which the booking is done. Note: Location specific rate card location is displayed here, if not “General " is displayed to signify that common rate card is used.
No. of Person Hours	This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly. Note: The confirmed entries Invoiceable hours are summed up and shown
No. of FTE	This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly. Note: The confirmed entries Invoiceable FTE is summed up and divided by count of entries is shown in this control
Billable Units	This is not displayed for billing rule Flat FTE / Hourly. For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly
Non Billable Units	This is not displayed for billing rules Flat FTE / Hourly. For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.
Pended Units	This is not displayed for billing rules Flat FTE / Hourly. For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly
Carry Forward Units	This is not displayed for billing rules Flat FTE / Hourly. For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.
No Charge Units	This is not displayed for billing rules Flat FTE / Hourly. For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.
Item Attribute 6,7,8,9 and 10 Units	This is not displayed for billing rules Flat FTE / Hourly. For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.
Total Invoiced Units	The relevant FTE converted to rate UOM for Flat FTE / Hourly and productivity based FTE / Hourly are displayed. For other billing rules the billable output attributes are summed up and shown. The following 10 are the attributes which records the production output: Billable Units Non Billable Units Pended Units Carry Forward Units No Charge Units Item Attribute 6 Item Attribute 7 Item Attribute 8 Item Attribute 9 Item Attribute 10
UOM	The Rate UOM is displayed for Flat FTE / Hourly and productivity based FTE / Hourly. The relevant billable units UOM is displayed for other billing rules
Rate/Margin %	The relevant rate/margin picked from the rate card is displayed. For outcome based and outcome moving average billing rules Margin % is displayed. And for others Rate is displayed
PO/SOW Currency	The relevant PO / SOW Currency is displayed.
Amount in PO/SOW Currency	This is calculated as follows: For outcome based and outcome moving average billing rules the formula used Total Invoiced Total Invoiced units * Margin / 100 For other billing rules it is Total Invoiced Units * Rate
Adjustment Amount	Enter the adjustment amount. This value can be negative.
Final Amount in PO/SOW Currency	Amount in PO / SOW Currency + Adjustment Amount.
Amount in Invoice Currency	Final Amount in PO / SOW currency * Exchange rate. Note: Exchange rate is the buy rate defined between PO / SOW currency and Invoice currency selected. If invoice currency and SOW currency is same then Amount in invoice currency will be same.
T/C/D Code	Enter the document level Taxes / Charges / Discount (T/C/D) code or select from Help icon. Help Facility Available
T/C/D Amount	The total T/C/D amount is displayed.
Line Level Invoice Amount + Taxes	The line level invoice amount is calculated as Amount in Invoice Currency + T/C/D Amount.
Line level T/C/D Remarks	Key in any line level T/C/D remarks or feedback, if any.
Invoice No	The single invoice is generated for all the lines appearing in the multiline. The invoice number gets displayed in the multiline. Note: On clicking invoice number, the edit invoice link is launched. User is allowed to add taxes and authorize the invoice generated from Finance screens.
Invoice Date	The relevant invoice date is displayed.
Total Invoice Amount	The total of amount in invoice currency. The total invoice amount before taxes is displayed.
Total Invoice Amount + Taxes	Total Invoice amount + taxes are displayed back from Finance screen. Note: If no tax is added in Finance screen then this would be same as invoice amount.
Usage ID	This field is displayed when ‘Finance Book’ combo is selected. Usage id is created in finance. Note: The Usage id associated to relevant finance book and that which has been assigned event of receivable management will be loaded.

The following field details are displayed below the multiline: This is enabled only in Generate Invoice State

Usage ID	This combo is loaded when ‘Finance Book’ combo is selected. Usage id is created in finance. Mandatory. Note: The Usage id associated to relevant finance book and that which has been assigned event of receivable management will be loaded.
Posting Date	This field is defaulted with the system date on launch of the page. Mandatory. Note: You are allowed to change this date.
Bill to ID	This field is left blank on launch of the page. When customer is selected from “Customer” combo, this combo defaulted with default bill to id from relevant customer master. Note: The combo loads will all address ids pertaining to the customer
Billing Address	The default bill to id address is displayed on selecting customer from the “Customer” combo. Note: When bill to id combo is changed then the relevant billing address from customer master is displayed and all address lines from customer master are concatenated and shown.

Click “Compute” to show the updated "Final Amount in PO / SOW currency" which is computed as Amount in PO / SOW currency + Adjustments + T/C/D . Updated Amount in Invoice Currency is also displayed
Click “Generate Invoice” to save the entered details in SRP tables and invoice gets generated.

Note:

Once invoice is generated, the invoice number appears in “Invoice Number” field in “Time and Production Summary” multiline.

The following controls appears in the multiline after invoice generation:

Invoice no
Invoice Date
Invoice Amount
Invoice Amount + Taxes
T/C/D Amount
Line level Invoice amount + taxes
Total invoice amount + taxes

The following controls appears in the summary after Generate Invoice:

Invoice Number
T/C/D Amount
Final Invoice amount + taxes