Performing the employee appraisal

Ensure that you have selected the employee whose performance appraisal is to be carried out, in the “Select Employee to Perform Appraisal” page.
Select the “Perform Employee Appraisal” link from the “Select Employee to Perform Appraisal” page.

The “Perform Employee Appraisal” page appears.

The system displays the following fields:

Date format	The date format that is applicable to the login user.
Employment Unit	The employment unit to which the employee belongs
Employee	The employee code and name of the employee.
Assignment No.	The assignment number of the employee.
Joining Date	The date of joining of the employee.
Confirmation Date	The date on which the employee was confirmed.
Appraisal Type	The appraisal type of the employee. It can be one of the following: Annual Appraisal Confirmation Appraisal Contract End Appraisal Any other user-defined through quick codes.
Appraisal Calendar Code	The code of the appraisal calendar in which the appraisal falls.
Calendar Short Description	A short description of the appraisal calendar.
Appraiser’s Employment Unit	The employment unit of the appraiser.
Appraiser	The name of the appraiser.
Period From	The date from which the appraiser is mapped to the appraisee.
Period To	The date until which the appraiser is mapped to the appraisee.
Countersigning Officer	The employee code and name of the countersigning officer.
Employee Appraisal Status	The appraisal status of the employee’s performance appraisal. The status can be one of the following: Pending: The appraiser is yet to appraise the employee Completed: The appraiser has completed the appraisal for the employee. In other words, the appraiser has marked the “Have you completed Appraising' flag as 'Yes'. In-progress: The appraiser has started the appraisal for the employee but not completed it yet

To enter performance evaluation details

The system displays the following in the “Performance evaluation” multiline

Objective Description	A brief description of each objective. Tell me more.
Objective Detailed Description	A detailed description of the objective.
Self Rating	The employee’s rating of the objective carried out through self-appraisal.

Note: If the employee has carried out self-appraisal already, these values will be displayed in the “Performance Evaluation” multiline. Tell me more.

Enter the following in the multiline

Achievement	The employee’s achievement against this objective, as free text
Appraiser Assessment / Comments	The assessment/comments against this objective, as free text.
Weightage	A number to indicate the weightage you want to assign to the objective, with respect to the other objectives listed in the multiline. See example below
Rate Grade	Enter the rate grade, to indicate the performance of the employee for this objective Help Available

To enter other duties/project details

The system displays the following

Self Rating

The employee’s rating of the assignment, carried out through self-appraisal.

Enter the following in the “Other Duties/Projects Undertaken” multiline fields.

Assignments Undertaken	Each assignment undertaken by the employee, which is required to be appraised for the period of the appraisal calendar. This is to be entered as free text.
Desired Outcomes/Targets	The desired outcomes/targets expected of the employee, for the assignment. This is to be entered as free text.
Achievement	The achievement of the employee, for the assignment.
Appraiser Assessment/Comments	The assessment/comments for this assignment, as free text.
Weightage	A number to indicate the weightage you want to assign to the project/other duty, with respect to the other objectives listed in the multiline. See example below
Rate Grade	Enter the rate grade, to indicate the performance of the employee for this project/other duty Help Available

To compute the weightages for objectives and projects

Select the “Compute Objective Weightage in %” pushbutton, after you have completed entering the weightages in both the “Performance Evaluation” and “Other Duties/Projects Undertaken” multilines.

Both multilines display the following, for each objective and for each assignment

Weightage (in %)

The weightage assigned to the objective or assignment, in percentage.

Example: There are three objective codes in the first multiline: A1, A2 and A3. There are two assignments in the second multiline: X1 and X2. You had entered the following weightages for each objective, in the "Weightage” field in the multiline: 45 for A1, 27 for A2 and 14 for A3, 2 for X1 and 2 for X2.

The system therefore takes the total as 90, and computes each objective’s weightage in percentage as follows:

A1 = 50%, A2 = 30%, A3 =15.5%, X1 = 2.2% and X2 = 2.2%

To compute the overall appraisal rating

Select the ”Compute Overall Appraisal Rating” pushbutton to compute the overall appraisal rating.

The system displays the following

Overall Appraiser Rating	The overall rating for the employee, by the appraiser.
Overall Appraiser Rating Grade	The overall rating grade for the employee, by the appraiser.

To enter strengths/areas of improvement/specific achievements

Enter the following

Strengths	The strengths of the appraisee. This is to be entered as free text.
Area(s) of Improvement	The areas to be improved. This is to be entered as free text.
Specific Achievements	The specific achievements of the appraise. This is to be entered as free text.

To save without completing the performance evaluation details

Ensure that you have entered details in at least one field.
Select the “Save” pushbutton

The system saves the unfinished details. At any time before the “Valid Upto” date of the appraisal calendar, the appraiser can retrieve this performance appraisal of the employee, through the “Select Employees to Perform Appraisal” page, and complete the details.

To complete and save the performance evaluation details

Ensure that you have completed entering all the details.
Select “Yes” in the “Have You Completed Appraising” drop-down list box.
Select the “Submit” pushbutton.

The appraiser will not be able to change the details, after the “Submit” pushbutton is selected.

To allow the administrator to edit the completed performance evaluation

Enter the “Perform Employee Appraisal” page, after logging in as the authorized administrator
Select “No” in the “Have You Completed Appraising” drop-down list box.
Edit the details of the performance evaluation.
Select the “Submit” pushbutton.

6 Hyperlinked topics below

Page Objective

This page is used by the appraiser to perform employee appraisal.

What you can do in this page

To perform employee appraisal.

To enter performance evaluation details.