Managing billing heads

Select the “Manage Billing Heads” activity under the “Flight Operations Setup” business component.

The “Manage Billing Heads” page appears.

Select any one of the radio buttons:

Manage	Select this radio button to define a billing head.
View	Select this radio button to view the details of the billing head.

Enter the following fields in the “Define Billing Head for” group box:

Note: This group box is enabled only on selection of the Manage radio button.

Invoicing Element

Use the drop-down list box to specify the elements under which you wish to specify the billing heads. Mandatory. The system lists the following options:

Fixed Charges - Indicates a one-time fee. Eg. Fee for a month.
Operating Charges – Indicates charge levied for a particular activity. Eg. Usage of fuel.
Crew Charges – Indicates charges pertaining to the crew. Eg. Charge for the Pilot.
Other Charges – Indicates any other miscellaneous charges. Eg. Internet expenses of a crew member.

By default the system leaves this field blank.

Charge For

Use the drop-down list box to select basis on which the charge is made. Data selection in this field is mandatory if a value is specified in the “Invoicing Element” field. The system lists the options as follows:

If the value selected in the “Invoicing Element” drop-down list box is the following:	The system displays the following in this field:
Blank	Blank
Fixed Charges Crew Charges Other Charges	Blank
Operating Charges	Usage Fuel Crew Activity No Flight Others

Enter the following fields in the “Search Criteria” group box:

Note: This group box is enabled only on selection of the “View” radio button.

Invoicing Element

Use the drop-down list box to select the invoicing element for which you wish to retrieve details in the multiline. The system lists the following options:

Fixed Charges - Indicates a one-time fee. Eg. Fee for a month.
Operating Charges – Indicates charge levied for a particular activity. Eg. Usage of fuel.
Crew Charges – Indicates charges pertaining to the crew. Eg. Charge for the Pilot.
Other Charges – Indicates any other miscellaneous charges. Eg. Internet expenses of a crew member.

By default the system leaves this field blank.

Charge For

Use the drop-down list box to specify the charge based on which you wish to retrieve details in the multiline.

By default the system leaves this field blank.

Status

Use the drop-down list box to specify the status of the billing head, based on which you wish to retrieve details in the multiline. The system lists the options

All – Select this option if you wish to retrieve all the billing heads defined.
Active – Select this option if you wish to retrieve only the active billing heads.

The system displays “Active” by default in this field.

Select the “Search” pushbutton to retrieve the search details in the multiline.
Enter the following fields in the “Billing Heads Info.” multiline:

Billing Head

The head or classification under which billing is made. Mandatory.

Note: Ensure that the Billing Head specified is unique for the "Invoicing Element" and "Charge For" combination.

Billing Category	Use the drop-down list box to select the category of the billing head. The drop-down list box displays the Active category codes defined under the category type Flight Billing Category and entity Flight Operations in the Maintain Category Codes activity of Category.
Description	A textual description of the billing head. Mandatory.

Note: Ensure that the Description is unique for the Invoicing Element.

Flight Category

Use the drop-down list box to select the category to which the charger flight belongs. The system lists all the active values as defined in the “Create Flight Log/ Occurrence Report Attributes” activity of the “Common Master” business component.

By default the system leaves this field blank.

Flight Ops. Type

Use the drop-down list box to specify the type of operation of the charter flight. The system lists all the active maintenance flight operation types

By default the system leaves this field blank.

Charge Type

Use the drop-down list box to select the type of charge. Mandatory. The system lists the options as follows:

If the Invoicing Element is selected as follows:	If the Charge For is selected as follows:	The system displays the following option in this field:
Blank		Blank
Fixed Charges Crew Charges Other Charges		Blank Fixed Amount Std. Rate.
Operating Charges	Blank	Blank
Operating Charges	Usage	Std. Rate.
Operating Charges	Activity	Std. Rate.
Operating Charges	Fuel	Expense charge Std. Rate - Consumption Std. Rate - Usage
	Crew	Std. Rate.
	No Flight	Std. Rate.
	Others	Expense Charge Back Std. Rate

By default the system leaves this field blank.

Unit

The unit of measurement of the billing heads. Mandatory. Refer to the table below for the options listed in this field:

If the Invoicing Element is selected as follows:	If the Charge For is selected as follows:	The system displays the following option in this field:
Fixed Charges		One Time Per Month Per Day
Crew Charges		One Time All the values that are in “Active” status as defined for the Entity "A/c Charter Service" and the “Category Type” "Unit - Crew Charges", in the “Category” business Component.
Operating Charges	Usage	Per Block Hour Per Flight Hour Per Trip
	Activity	All the "Active" units that have been mapped to the A/c level activity codes in the “Manage Activity Ops. Code” activity of the current business component.
	Fuel	Per Block Hour Per Flight Hour The stock UOM and and all the UOMs for which conversion exists in Part master for the fuel part
	Others	Per Block Hour Per Flight Hour Per Landing Cycle Per Flight Cycle No. of PAX
	No Flight	Hours
	Crew	Days Hours
Other Charges	Blank	One Time All active units from category master – "Unit - Other Charges"

Ensure the following:

If the value selected in the “Invoicing Element” field is as follows:	If the value selected in the “Charge Type” field is as follows:	If the value selected in the “Charge For” field is as follows:	Ensure that the following is selected in this field:
Fixed Charges Crew Charges Other Charges	Fixed Amount		One Time
Fixed Charges	Std. Rate		Per Month
Crew Charges	Std. Rate		Any one value as defined for the Entity - "A/c Charter Service" and Category Type - "Unit - Crew Charges", in the “Category” business Component
Operating Charges	Std. Rate	Usage	Per Block Hour or Per Flight Hour
Operating Charges	Std. Rate - Usage	Fuel	Per Block Hour or Per Flight Hour
Operating Charges	Std. Rate - Consumption	Fuel	Any one Stock UOM value as defined in the “Part Administration” business component, for the Part # of the fuel oil set in the “Set Options” activity
Operating Charges	Std. Rate	Activity	Per Block Hour Or Per Flight Hour
Operating Charges	Std. Rate	Others	Any one of the following values: No. of PAX Per Block Hour Per Flight Cycle Per Flight Hour Per Landing Cycle Per Trip
	Std. Rate	Crew	Days Hours
	Std. Rate	No Flight	Hours
Other Charges	Std. Rate		Extra Charges Miscellaneous One Time Service Tax

The value specified in this field is an active unit as defined in the “Category” business component.

By default the system leaves this field blank.

Expense Acc. Usage

The account to which the expenses belong. Data entry in this field is mandatory if “Expense Charge Back” is specified as the “Charge Type”.

Ensure the following:

Leave this field blank if “Charge Type” is selected as any of the following:

1. Std. Rate

2. Std. Rate – Usage

3. Std. Rate – Consumption

The value entered in this field is a valid expense account usage in active status as defined in the “Account Rule Definition” business component.

Help facility available

Activity Ops. Code

Use the drop-down list box to select the code identifying a flight level activity. Eg. TIM for timer logging. Data selection in this field is mandatory if “Activity” is specified as the “Charge For”. The system lists all the values that are in active status as defined in the “Manage Activity Ops. Code” activity of the “Flight Operations Setup” business component.

By default the system leaves this field blank.

Note: Ensure that the Billing Head, Flight Category, Flight Ops. Type combination is unique.

Status

Use the drop-down list box to select the status of the billing head. The system lists the options:

Active - Select this option if the billing head is in “Active” status.
Inactive - Select this option if the billing head is in “Inactive” status.

The system displays “Active” by default in this field.

The system displays the following fields:

Created by	The login user id of the person who created the billing head.
Created Date	The date on which the billing head was created.
Last Modified by	The login user id of the person who modified the billing head last.
Last Modified Date	The date on which the billing head was modified last.

Select the “Save Billing Heads” pushbutton to save the details of the billing heads.

The system displays the “Save Billing Heads’ pushbutton only if you select the “Manage” radio button at the top of the screen.