Recording details of other charges

This section helps you to record billing heads under which any other operating charges are to be billed for example Travelling expenses, internet charges.

Select the “Other Charges” tab in the “Manage Flight Invoice Release” activity of the “Flight Billing” business component.

The system displays the following fields in the “Other Charge Details” multiline:

Billing Head	The head or classification under which billing is made for the flight contract.
Charge Type	The charter type to which the flight contract belongs.
Unit	The unit of measurement for the other charges.
Currency	The currency for the other charges as defined under each billing head in the flight contract.
No. of Units(Sys.)	The number of units for the corresponding billing head that is billed.

Enter the following fields in the “Other Charge Details” multiline:

No. of Units

The number of units for the corresponding billing head that is billed which you wish to modify. Mandatory.

Ensure that the value entered in this field is a positive integer.

The system displays the following fields in the “Other Charge Details” multiline:

Rate (Sys.)

The rate of the billing head that is defined in the flight contract.

Enter the following fields in the “Other Charge Details” multiline:

Rate

The rate of the billing head that is defined in the flight contract, which you wish to modify. Data entry in this field is mandatory if a value is specified in the “Rate (Sys.)” field.

Ensure that the value entered in this field is a positive integer.

Amount

The sum of the rate and the number of units applicable for the billing head.

Ensure that the value entered in this field is a positive integer.

Amount = Rate*No. of Units

Exchange Rate

The conversion rate for the value if both the billing currency and the base currency are different. Mandatory.

Ensure the following:

· The value entered in this field is 1 if the billing currency and the pricing currency are the same.

· The value entered in this field is a positive integer.

Note that the system converts the pricing currency to billing currency is based on the Exchange Rate Type set in the “Parameter” tab in the “Manage Flight Contract” activity of the “Flight Contract” business component

The system displays the following fields in the “Other Charge Details” multiline:

Amount (Billing Curr.)

The value converted to the contract currency.

Amount (Billing. Curr) = Exchange Rate*Amount

Pricing Disp.

Indicates if the billing head for the given row in the multiline is priced, which could be “Priced” or “Price Not Found”.

Pricing Notes

Any additional detail pertaining to the price quoted.

Enter the following fields in the “Other Charge Details” multiline:

Mod. Comments	The reason for which modifications have been made to a value. Data entry in this field is mandatory if you modify the values in the No. of Units, Rate, and Exchange Rate columns.
Remarks	Any comment pertaining to the other charges.

The system displays the following fields in the “Other Charge Details” multiline:

Inv. Milestone	The milestone based on which the invoicing is done, which could be Beg. of Contract, End of Contract, Beg. of Billing Horizon or End of Billing Horizon.
Milestone Date
Billing Horizon	The time period, which is considered for billing.
Total Other Charges	The sum of all the Amount (Billing Curr.) of the rows in the multiline.

Select the “Save Other Charges” to save all the crew details against the Invoice # generated.

Note: Ensure that the Invoice Release is in “Fresh” or “Returned” status if you wish to save the modifications made.