Copying schedule / layout details

This page allows you to make a copy of the schedule or the layout in another finance book or in another company. Tell me more.

Select the “Copy Schedule / Layout” link under the “Financial Statement Layout” business component.

The “Copy Schedule / Layout” page appears.

Enter the following fields:

Schedule / Layout	Use the drop-down list box to select whether you want to copy the details of a schedule or a layout.
	Schedule – indicates that you want to retrieve the details of the schedules available in the selected finance book.
	Layout – indicates that you want to retrieve the details of the layouts available in the selected finance book.
	The system displays “Schedule” by default on launch of the page.
Schedule / Layout No	The unique number identifying the schedule / layout (Alphanumeric, 18).
	Help facility available

The system displays the following:

Description	A textual description of the selected schedule or layout.
	Zoom facility available
Classification	Indicates the category under which the schedule or layout is classified. It could be “Balance Sheet”, “Income Statement” or “Cash Flow Statement”.
Source Book Type	Indicates the type of finance book in which the schedule or layout has been created. It could be “Posting finance book”, “Posting tax book”, “Main finance book”, “ Main tax book”, or “Consolidation finance book”.

Enter the following field:

Source Finance Book

Use the drop-down list box to select the code identifying the finance book from which you want to copy the schedules or layouts. All the finance books available in the organization units mapped to the login organization unit will be available for selection.

The system displays the following:

Source Company	The code identifying the company for which the schedule or layout has been created.
Chart of Accounts ID	The code identifying the operative chart of accounts to which the accounts that fall under this schedule are mapped.
Chart of Accounts Type	The type of the chart of accounts to which the ID belongs.

Click the “Get” pushbutton to retrieve the details of the account codes and schedules.

The system retrieves and displays the details of the account codes and schedules in the “Account Code / Schedule No Information” multiline:

Enter the following field:

Destination Company

Use the drop-down list box to select the code identifying the organizational unit to which the schedule or layout must be copied. All the organizational units that are mapped to the login organization unit will be available for selection in the ascending order.

The system displays the following:

Destination Book Type

The type of the source finance book.

Enter the following fields:

Destination Finance Book	Use the drop-down list box to select the code identifying the finance book into which the schedule or layout details must be copied. All the finance books that have been deployed in the selected organizational unit will be available for selection.
New Schedule / Layout No	A unique number identifying the new schedule or layout (Alphanumeric, 18). Mandatory.
Description	A unique textual description of the schedule or layout (Alphanumeric, 100). Mandatory.
	Zoom facility available

The system displays the following in the “Account Code / Schedule No Information” multiline:

Account Code / Schedule No	The code identifying the account or the number identifying the schedule or layout.
Description	The description of the account or the schedule or the layout.
Classification	Indicate the category under which the schedule or layout is classified. It could be “Balance Sheet”, “Income Statement” or “Cash Flow Statement”.
Account Group	Indicates the group to which the account belongs. It could be “Asset”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Sequence No	A sequential order in which the account codes or schedule numbers must be available in the new schedule or layout.
Account Balance	Indicates the balance that will be displayed when the schedule is generated. It could be “Closing Balance”, “Period Credit”, “Period Debit”, “Period Amount” or “Opening Balance”.
Add / Subtract	Indicates whether the balances of the groups have been added or subtracted.
Print / View	The type of balance that you want to print or view in the statement.

Note: If a sub schedule of the schedule that is being copied already exists in the finance book, it must be deleted.

The account codes that are available in the schedules that form a part of the selected layout must exist in an “Active” status in the finance book in which the details are being copied to.

Click the “Copy Schedule / Layout” pushbutton to copy the details.

The system saves the schedule details and updates the status as “Active”.