Managing access rights for finance book

Managing Access Rights for Finance Book

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Select “Manage Access Rights for Finance Book” activity under the “Organization setup” business component.

The “Manage Access Rights for Finance Book” page appears.

Enter the following fields in the “Search Criteria” group box:

Company	Use the drop-down list box to specify the company for which the access rights for finance book is provided to the users. The system lists all the companies which are all available in the Installation, for which the Company level option 'Enable Finance Book based access rights to users' is set as “Yes”, along with the value “All”. The system displays the value 'All', by default.
Finance Book	Use the drop-down list box to specify the level at which the access rights to the user is restricted. The system lists all the ‘active’ Posting Finance Book for the company along with the value “All”. The system displays the value 'All', by default.
User Name	The name of the user who is mapped to the Finance Book. Smart search enabled.
Role Name	The role of the user who is mapped to the Finance Book. Smart search enabled.
Basis	Use the drop-down list box to specify the basis on which the Finance Book access rights to the user is to be enabled. The system lists the values “Exclusion” and “Inclusion” along with the value “All”. The system defaults the value “All”, by default.
Status	Use the drop-down list box to specify the status of the Finance Book access rights mapping with the user. The system lists the values “Active”, “Inactive” along with the value “All”. The system defaults the value “All”, by default.

Click the “Search” pushbutton to retrieve the results in the multiline.
Enter the following in the “Access Right Details” multiline:

Company	Use the drop-down list box to specify the company for which the access rights for finance book is provided to the users. The system lists all the companies which are all available in the Installation, for which the Company level option 'Enable Finance Book based access rights to users' is set as “Yes”, along with the value “All”. The system displays the first company, by default.
Finance Book	Use the drop-down list box to specify the level at which the access rights to the user is restricted. The system lists all the ‘active’ Posting Finance Book for the company along with the value “All”. The system displays the value 'All', by default.
User Name	The name of the user who is mapped to the Finance Book.
Role Name	The role of the user who is mapped to the Finance Book.
Basis	Use the drop-down list box to specify the basis on which the Finance Book access rights to the user is to be enabled. The system lists the values “Exclusion” and “Inclusion”. Exclusion – Indicates that the finance book access right is to be excluded for the user. Inclusion – Indicates that the finance book access right is to be included for the user.
Status	Use the drop-down list box to specify the status of the Finance Book access rights mapping with the user. The system lists the values “Active” and “Inactive”. The system defaults the value “Active”, by default.
Remarks	Any textual description regarding the access right details.

The system displays the following fields in the multiline:

Created by	The name of the user who created the access right mapping.
Created date	The date on which the access right mapping is done.
Modified by	The name of the user who modified the access right mapping recently.
Modified date	The date on which the access right mapping was modified recently.

Click the “Save” pushbutton to record the access right details for the user.