Generating Distribution Status Report

This page allows you to generate a report on the status of the registered documents distributed to a user for a given period of time.

Select the “Generate Distribution Status Report” link under the “Additional Reports - Library Management” business component.

The “Generate Distribution Status Report” page appears.

Enter the following in the group box:

Library #	Use the drop-down list box to specify the library where the document is to be maintained. The system lists all the active library codes that are mapped to the login user, as defined in the “Maintain Library Information” activity of the “Library Management” business component. Mandatory. If only a single library number is mapped to the login user, the system displays the mapped library number by default. Otherwise, the system leaves the field blank.
User Type	Use the drop-down list box to select the type of user to whom the document is distributed, which could be one of the following: “Library” – Indicates that the document is distributed to the members of the library “Work Center” – Indicates that the document is distributed to the members of the work center “Supplier” – Indicates that the document is distributed to the suppliers “Customer” – Indicates that the document is distributed to the customers “Employees” – Indicates that the document is distributed to the employees “Others” – Indicates that the document is distributed to any other member The system leaves the field blank by default.
User Info	Information about the user of the document.
User Name	The name of the user (Alphanumeric, 25). You can enter the user name in full or specify it partially using the “*” character. The system retrieves the documents associated to the publisher specified here. Help facility available.
Employee #	The code of the employee (Alphanumeric, 20). You can enter the employee number in full or specify it partially using the “*” character. The system retrieves the documents associated to the employee number specified here. Help facility available.
Acknowledgement Status	Use the drop-down list box to select the acknowledgement status of the document, which could be one of the following: “Acknowledged” – Indicates that receipt of the document is acknowledged. “Not Required” – Indicates that acknowledgement is not required for the document “Pending” – Indicates that acknowledgement is pending for the document “Required” – Indicates that acknowledgment is required for the document
Document Category	Use the drop-down list box to select the category to which the document belongs. The system lists all the 'Active' quick codes of type "Document Category" as defined in the "Maintain Quick Codes" activity of the "Library Management" business component. The system leaves the field blank by default.
Document Type	The type of the document. The system lists all the document types that are maintained in the “Maintain Reference Doc. Types” activity of the “Common Masters” business component with “Maintained In Library?” field set as “Yes”. The system leaves the field blank by default.
Dist. From Date	The starting date in the range of dates during which the documents are distributed. The system retrieves all the documents distributed between the ranges of dates specified here. The date and time format entered here must be as defined in the "User Preference" business component.
Dist. To Date	The ending date in the range of dates during which the documents are distributed. The system retrieves all the documents distributed between the ranges of dates specified here. The date and time format entered here must be as defined in the "User Preference" business component.
Distribution Type	Use the drop-down list box to specify the distribution type of the document. The system lists the following options: “Permanent” – Select this option if the document is distributed to the users on permanent basis. “Returnable” – Select this option if the document is distributed to the users on the basis of return. “Returned” – Select this option if the document distributed to the user has been returned to the library. Leave this field blank if you wish to retrieve the documents irrespective of the distribution type. The system leaves this field blank by default.

Note: If the fields mentioned above are left blank except for the Library # field, the system generates Distribution Reports for all the documents under the selected Library # that are registered and distributed to the users as on date.

Those documents which were distributed and returned to the Library, marked as “Returned” in the “Distribution Type” drop-down list box, will not be displayed in the report.

Click the “Generate Report” pushbutton to print the Document Distribution Status report.