Selecting invoice for reversal

This page allows you to search and select a prepayment invoice for reversal. If you know the number identifying the invoice you can enter it directly. Otherwise, you can carry out a search by specifying the range of numbers identifying the invoice, the date range during which the invoices have been raised, the range of amount for which the invoice has been created and the range of codes identifying the customer on whom the invoices have been created. You can also search by specifying the login ID of the user who created the invoice. The system retrieves the invoices that are in the “Authorized” status based on the search criteria entered.

Select the “Reverse Invoice” link under the “Customer Prepayment Invoice” business component.

The “Select Invoice” page appears.

Enter the following field if you are aware of the number identifying the invoice that you want to reverse:

Invoice No.

The number identifying the invoice that you want to reverse (Alphanumeric, 18).

Select the “Reverse Invoice” link provided alongside to reverse the invoice.

Enter the following fields in the “Search Criteria” group box to search for the invoice that you want to reverse. Data entry in the following fields is optional.

Ref Doc # From

The starting number in the range of reference document numbers that may be associated with the invoice you want to reverse. You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that are similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending number in the range in the range of reference document numbers that may be associated with the invoice you want to reverse. You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that are similar to the value entered here.
Note: The reference document details are required only if the category of the invoice you want to find is “Direct Prepayment”.
FB	Use the drop-down list box to select the code identifying the finance book in which the invoice posting has been made. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made in a single finance book, the book that has been set as default will be displayed.
Invoice # From	The starting number in the range of numbers identifying the invoice that you want to reverse. (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that are similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending number in the range of numbers identifying the invoice that you want to reverse. (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that are similar to the value entered here.
Invoice Category	Use the drop-down list box to select the category of the invoice that you want to reverse.
Invoice Date From	The starting date in the range of dates during which the invoice that you want to reverse. (Date Format). The system date is displayed by default at the launch of the page.

Note:The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending date in the range of dates during which the invoice that you want to reverse. (Date Format). The system date is displayed by default at the launch of the page.
Status	Use the drop-down list box to select the status of the invoice that you want to reverse. You can select from “Draft”, “Fresh”, “Returned” or “All”. The system displays “All” by default at the launch of the page.
Total Invoice Amount From	The starting amount in the range of amounts for which the invoice that you want to reverse. (Decimal). The value entered in this field must be greater than zero.

Note: : The amount entered in this field must be the same or lesser than the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the invoice that you want to reverse. (Decimal). The value entered in this field must be greater than zero.

Currency

Use the drop-down list box to select the code identifying the currency in which the invoice that you want to reverse. All the currencies that have been mapped to the “Customer Receivable Accounts” defined in the “Create Receivables Account Definition” activity of the “Account Rule Definition” business component will be available for selection in the ascending order. The system displays “All” by default at the launch of the page.

Bill To Customer Code From

The starting code in the range of codes identifying the customer on whom the invoice that you want to reverse. (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that have been created for the codes identifying the bill to customers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

The ending code in the range of codes identifying the customer on whom the invoice that you want to reverse. (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the invoices that have been created for the codes identifying the bill to customers similar to the value entered here.

User ID

The login ID of the user who created the prepayment invoice that you want to reverse. (Alphanumeric, 30). The system displays the login ID of the user by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Ref Doc #	The identification number of the reference document associated with the invoice.
Invoice Category	The category of the invoice, such as Order based .
Invoice #	The identification number of the invoice.
Invoice Date	The date of creation of the invoice.
Currency	The identification code of the currency of the invoice.
Invoice Amount	The value of the invoice.
Status	The status of the prepayment invoice. It could be “Draft”, “Fresh” or “Returned”.
	Draft – indicates a newly created prepayment invoice.
	Fresh – indicates a newly created prepayment invoice that can be authorized.
	Returned – indicates a newly created prepayment invoice that has been returned to the user who created it for modification.
Bill To Customer #	The identification number of the customer of the invoice.
Bill To Customer Name	The name of the customer of the invoice
Finance Book	The identification number of the finance book in which the invoice details are posted.

Note: You can delete an invoice that is in the “Draft” or “Fresh” status.

Check the box in the multiline to mark an invoice for deletion.