Reversing invoice

Activity Overview

Glossary

Basics of using Ramco Enterprise series web page

Using Online Help

This page allows you to reverse a prepayment invoice. You can enter the date on which the reversal document is to be created. You can also record your observations for the need to reverse a prepayment invoice. The system generates a unique number identifying the reversal document based on the numbering type selected. The system updates the status of the reversal document as “Authorized” and the status of the invoice as “Reversed”. The financial entries that have been posted for the prepayment invoice will be reversed in the corresponding finance book.

The “Reverse Invoice” page appears.

Reversal Document No.

A unique number identifying the document generated for the reversal of the prepayment invoice (Alphanumeric, 18). Mandatory. This number is generated and displayed by the system, when the “Reverse” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Numbering Class” business component.

Note: This field must not be left blank if “Manual” is selected in the “Numbering Type” field.

Numbering Type

Use the drop-down list box to select the numbering type for the login organization unit and the “Reverse Customer Prepayment Invoice” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.

The system displays the following:

Status

The status of the invoice. It must be “Authorized”.

 

  • Authorized – indicates that the invoice has been authorized and the corresponding financial postings have been made in the respective books of accounts.

  •  Enter the following field:

Reversal Date

The date on which the reversal document is generated (Date Format). The system date is displayed by default on launch of the page.

The system displays the following.

 

Bill To Customer Code

The code identifying the customer on whom the prepayment invoice has been created.

Bill To Customer Name

The name identifying the customer on whom the prepayment invoice has been created.

Invoice No.

The number identifying the prepayment invoice.

Invoice Category

The category of the invoice.

Invoice Date

The date on which the prepayment invoice has been created.

Reason For Reversal

Use the drop-down list box to select the code identifying the reason for which the prepayment invoice is being released. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component for the debit / credit note and that are in the “Active” status will be available for selection in the ascending order.

Remarks For Reversal

Any observations or comments regarding the reversal of the prepayment invoice (Alphanumeric, 255). Mandatory.

 

Zoom facility available

Note: You cannot adjust a prepayment invoice that has been adjusted partly or fully against other debit documents. You cannot also adjust a prepayment invoice that has been partly or fully paid.

The system generates a unique number identifying the reversal document.

The system saves the details of the reversal document and the invoice in the invoice currency.

Status Update

The system displays the following:

Created By

The login ID of the user who has created the prepayment invoice.

Created Date

The date on which the prepayment invoice has been created.

Last Modified By

The login ID of the user who has last modified the prepayment invoice.

Last Modified Date

The date on which the prepayment invoice has been last modified.

To proceed, carry out the following