Voucher No.

The number identifying the voucher.

Payment Category

The payment category which could “Regular” or “Deposits”.

Status

The status of the payment vouchers. The various statuses available are

• Draft – Indicates that the electronic payment details are yet to filled in for the created voucher, if the electronic payment has been set to “Yes”.

• Fresh – Indicates that the voucher is just being created with all its necessary information. The system updates the status of the voucher to “Fresh” on clicking the “Create Voucher” pushbutton.

• Requested –Indicates that the voucher is authorized. The vouchers cannot be modified after authorization. The vouchers can be authorized in the current activity or in the “Authorize Voucher” activity of the “Customer Payment” business component.

• Deleted – Indicates that the vouchers in “Fresh”, ”Draft” or “Returned” status is deleted. The vouchers can be deleted in the “Edit Voucher” activity of the “Customer Payment” business component.

• Returned – Indicates that the voucher is returned. The vouchers can be returned in the “Authorize Voucher” activity of this business component.

• Reversed – Indicates that the vouchers are reversed after authorization. The reverses vouchers cannot be used for any transaction. The vouchers can be reversed in the “Reverse Voucher” activity of this component

• Held – Indicates that the authorized vouchers are put on. The vouchers in the “Held” status can be directly reversed. The vouchers can be put on hold in the “Hold/Release Voucher” activity of this business component.

• Paid – Indicates that the payment has been made for the voucher.

• Voided - Indicates that the payment is not made for the voucher and the check has been returned.

Request Date

The date on which the payment must be made to the customer (Date Format). Mandatory. The request date must be equal to or less than the system date.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the postings are to be made. All the finance books that are mapped to the login organization unit will be available for selection in the ascending order, if postings can be made in multiple finance books.  If postings can be made only in a finance book, the book that has been set as default in the “Set Function Defaults” activity of this component will be displayed.

Customer Registered At

Use the drop-down list box to select the organization unit to which the “Customer” business component has been mapped. The system lists all the organization units to which the “Customer” business component has been mapped. The organization unit selected must be mapped to the login organization unit.

Customer Code

The code identifying the customer.

Customer Name

The customer name.

Pay Currency

Use the drop-down list box to select the currency in which the payment has to be made. All the currencies mapped to the login organization unit are available for selection.

Exchange Rate

The number of units of the base currency with respect to the transaction currency in case they are different (Decimal). Mandatory. The exchange rate must have been defined in the “Create Exchange Rate” activity of the “Exchange Rate” business component. The exchange rate must be greater than zero. If the payment currency is the same as the base currency of the login organization unit the value must be “1”.

Pay Amount

The total amount to be paid to the customer (Decimal). Mandatory. The amount must be greater than zero.

Electronic Payment

Use the drop-down list box to indicate whether you want to make the payment through electronic payment. The options available for selection are “Yes” and “No”.

Payment Method

Use the drop-down list box to select the method in which the payment has to be made. The system lists “Regular” and “Specific Bank “ for selection.

Payment Route

Use the drop-down list box to select the way in which the payment has been received from the customer. The payment routes available are “Bank”, “Cash”,  “PTT” or “Others”.

Pay Mode

Use the drop-down list box to select the mode in which the payment must be made to the customer. The system lists all the pay modes defined in the “Bank Cash Definition” business component.

Bank/Cash/PTT Code

Use the drop-down list box to select the code identifying the bank or cash or PTT. If the “Payment Route” selected is “Bank”, then the system lists all the bank codes in “Active” status. The bank codes must have been defined in the “Create Bank/Cash Details” activity of the “Bank Cash Definition” business component.

Description

The textual description pertaining to the bank or cash or PTT code. The system displays the description based on the code selected.

Billing Point

Use the drop-down list box to select the organization unit from which the payment has to be made. The system lists all the organization units where the “Customer Debit Credit Note” business component have been installed and which is mapped to the login organization unit.

Document Reference

The code identifying the document, which is the reference document (Alphanumeric, 18). This field is mandatory if the payment category selected is “Regular”.

Bank Charges

Use the drop-down list box to select the source from which the bank charges must be made. The options available are

• By Company – Indicates that the bank charges will be borne by the company.

• By Customer – Indicates that the bank charges will be borne by the customer to whom the payment has to be made.

Pay Date

The date on which the payment has to be made (Date Format). Mandatory. The pay date must be greater than or equal to the request date.

Payment Release Point

Use the drop-down list box to select the organization unit from which the payment has to be released. The system lists all the organization unit which are mapped to the login organizational unit. The system displays the default payment release point set in the “Set Function Defaults” activity of this business component.

Payment Priority

Use the drop-down list box to select the priority. The options available for selection are “High”, “Medium” and “Low”.

Remarks

Any comments pertaining to the customer payments (Alphanumeric, 100).

Zoom facility available.

Created By

The login ID of the user who created the voucher.

Created Date

The date on which the vouchers were created.

Last Modified By

The login ID of the user who modified the voucher last.

Last Modified Date

The date on which the vouchers were last modified.