Competency Definition Unit

Select the organization unit in which you must create and define competency classes. Tell me more.

Status

The definition status of the competency. The system displays the status as “Completed” if the definition process for the competency has been completed and as “Pending” if the competency is still being defined.

Competency Code

A unique code to identify the competency.

Competency Short Description

A brief description of the competency. The short description can be an abbreviation of the competency description, a short form of it or the full description itself. For example, if the description is “Behavioral Traits”, you can specify the short description in an abbreviated form as “BT” or enter a short form for the description as “Beh. Trts” or “Behvl Traits” etc.

Competency Long Description

A more elaborate description of the competency. For example, if the competency being defined is “Behavioral Traits” for which you have already specified the short description as “Behvl Traits”, you can specify the long description as “Behavioral Traits with respect to Quality Management” or “Behavioral Traits with respect to employee motivation” etc., to make the description more clear.

By default, the value entered for short description will be displayed in this field if you do not enter any value.

Inactive

Indicates if the details of the competency are active and available for use in other activities or otherwise.

Competency, Minimum Desired Level

The minimum desired level(MDL) of a competency indicates the minimum extent to which the competency must be present in an employee. For example, if the MDL for the competency “Communication Skills” is 3 or 4, it indicates the minimum extent to which the competency must be present in the employee. In this example, the maximum value of the competency is set as 5, in the system parameters.

Maximum Level

The maximum value set in the process parameters for the competency. The system displays the predefined value.

Trainable

Indicate if the nature of the competency is trainable or otherwise. Checked indicates the competency is trainable, unchecked indicates the competency element is not trainable.

A competency that is expected to be inherent in employees, such as “Integrity”, which cannot be imparted through training to employees who do not possess it, is a non-trainable skill. A competency element such as “Drafting Proposals” could be an example of a trainable skill.

  Map for all employees

Indicate if the competency should be mapped to all the employees in the organization or otherwise. For example, the competency “Operating Compressor” or “Driving Skills” cannot be mapped to all the employees while the competency “Discipline” can be mapped to all the employees.

  Comments

Any additional comments that might be significant or meaningful about the competency.

Select

Check the “Select” box contained in each competency class record to be selected.

Competency Class Code

The unique code of the competency class, which must comprise the competency. Help  available

Competency Class Description

The description of the competency class code. The system displays the description when you specify the competency class code and select the “Save Competency” pushbutton at the bottom left of the multiline.

Weightage

A number, for instance 5 or 10, to indicate the weightage given to each competency class with reference to the other competency classes within the competency.           

Example: There are three competency classes in a competency, and you have assigned them the following weightages: 40, 10 and 5. The system computes them in percentage as follows: 62.5%, 25%, and   12. 5%.

Weightage (In %)

The competency class weight in percentage.

Number of Competency Elements Mapped

The number of competency elements comprising the corresponding competency class. The column displays the number of competency elements comprising each competency class after you complete the competency element definition using the corresponding multiline in the page

Select               

Check the “Select” box contained in each competency element record to be selected

Competency Element Code

The unique code of the competency element which you want to map to the competency class in the “Competency Elements For” dropdown list.  You can enter the code directly or select it through the “Help on Competency Element” page.

Competency Element Description

The description of the corresponding competency element. The system displays the description when you select the “Save Competency Elements” pushbutton at the bottom left of the multiline.

Minimum Desired Level

The minimum extent to which an employee must be proficient in the corresponding competency element. The proficiency levels of the employee in a competency element can be rated on a numeric scale of 0-100, 0-120, 0-150 etc., based on the maximum value set in the process parameters during deployment.

Enter a value, to indicate the minimum proficiency level, which the employee must possess in the competency element.

The maximum desired value that could be assigned is already set in the process parameters. Depending on the maximum value, you can assign a value to indicate the minimum desired level.

Example: The competency element is “Drafting Proposals”, and the maximum value is set as 200. You can specify 35 or 45, to indicate the minimum extent to which this competency element must be present in the employee.

Weightage

A number, for instance 5 or 10, to indicate the weightage you want to assign to each competency element with reference to the other competency elements within the competency class.

Example: There are three competency elements in a competency class, and you have assigned them the following weightages: 40, 10 and 5. The system computes them in percentage as follows: 62.5%, 25%, and 12. 5%.

Weightage (In %)

The competency element weightage in percentage.