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Competency is the measure by which you evaluate the performance potential of employees. Competency indicates the quantum of skills, knowledge and behavioral traits in an employee that facilitate better performance in a task or assignment. It has substituted the term skills, reflecting recent HR thinking, where skills constitute only a portion of competency.
Competency, Class and Elements: Competency Class is made of elements. A competency element refers to any unique, identifiable and ratable skill, knowledge or behavioral trait.
Competency class refers to any set of closely related competency elements that can be grouped under a single category. Examples of competency elements could be Self-Motivation, Interpersonal Skills and Positive Attitude. These elements are closely related, and can be grouped under a single competency class Behavioral Traits.
A group of related competency classes make up a Competency, required for effective performance in a task, or assignment.
The Create Competency Element Page: The Create Competency Element activity enables you to define a new competency element. You can define each competency element with a unique code and description. You can also specify to which competency class the competency element must belong.
To create and define a competency element, you are to specify the following details:
The description of the competency class to which the competency element should belong.
A unique code to identify the competency element.
A short description for the competency element. The short description can be an abbreviated form of the complete description of the competency element. Optionally, you can enter a long description to make the description more clear.
Specify the active/inactive status of the competency element details. If you choose to assign the status as inactive, the competency element details cannot be used in other activities.
Specify the trainable nature of the competency element. . If you specify the nature as trainable, it implies the competency element is not an inherent quality and the employee can be given training to increase his/her proficiency levels in it.
Specify the minimum desired level of the competency element against a maximum value already set in the process parameters.
Enter any additional comments with regard to the competency element details.
Minimum Level of Proficiency: You can specify the minimum level of proficiency desired for the competency element. The maximum proficiency level must be already specified in Process Parameters. The level of proficiency you indicate for the element must be meaningful in relation to the other elements of the same competency class.
Active or Inactive: You can decide whether the competency element is to be in the Active status, which means that the element can be used by other activities.
Trainable: If you indicate it as trainable, this competency element will be made available to the Training component as a competency element that necessitates training.
Getting familiar with the pages inside
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Create Competency Element |
Definition of competency classes.
Definition of the competency element maximum level in the process parameters.
What you can do in this activity
Create and define a competency element with unique details.
Assign the competency element to a competency class.
Make the competency element details active/inactive.
Specify if the competency element is trainable or otherwise.
Specify the minimum desired level of the competency element.
Enter any additional comments pertaining to the details.
You can define the competency element with a unique code and specify a short description. Optionally, you can enter a more elaborate description also. In addition, you can specify the description of the competency class to which the competency should belong.
To define competency element,
Go to Create Competency Element page.
Specify the details in the corresponding fields.
Competency elements are the constituents of different competency classes like knowledge, skills etc.
To assign a competency class to the competency element
Go to Create Competency Element page.
Select from the Competency Class Description drop-down list box the competency class to which you want to assign the competency element.
The system provides the flexibility of activating or deactivating the competency element details whenever necessary. If the details are in active status, if means that they can be used in other activities. If you choose to deactivate the details, the competency element will not be available for use in other activities.
To activate/deactivate the details
Go to Create Competency Element page.
Select the Inactive check box to inactivate the details.
Note that blank check box indicates that the details are in active status.
The trainable nature of the competency element indicates if the employees can be given training to improve their proficiency levels in the competency element or otherwise. For example, if the competency element is Programming Skills, you can indicate if it is trainable.
To indicate the trainable nature of the competency element,
Go to Create Competency Element page.
Select the Trainable check box to indicate if the competency element is trainable.
Note that a blank check box indicates that the competency element is not trainable.
Minimum desired level indicates the minimum extent to which the employee should be proficient in the competency element against a maximum value set in the process parameters during deployment. For example, if the competency element is Communication Skills and if the maximum value is set as 120 in the process parameters, you can indicate the minimum desired level as 35, 40 etc.
To specify the minimum desired level,
Go to Create Competency Element page.
Specify the value in the corresponding field.