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This page allows you to modify the freight charges that have been incurred by the invoice. Tell me more
Select the “Freight Charges” link at the bottom of the “Authorize Invoice” page.
The “Freight Charges” page appears.
The system displays the following:
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Invoice # |
The number identifying the invoice. |
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Currency |
The currency of the invoice. |
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Status |
The status of the invoice. It must be “Fresh”. |
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Modify the following fields if required:
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Cost Center |
The code identifying the cost center that has been mapped to the “Freight Charges” account. The cost center must have been defined in “Cost Setup” business component. |
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Analysis # |
The analysis code to which the “Freight Charges” account is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5). |
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Help facility available | |
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Sub Analysis # |
The sub-analysis code to which the analysis code is mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5). |
The system displays the following:
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Total Invoice Amount |
The total amount of the invoice. |
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Net Freight Amount |
The sum of the freight amount incurred by the various pack slips, which have the freight term as “Billable”. This amount will be in the currency in which the invoice has been raised. |
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Total Freight Amount |
The sum of the freight amount incurred by the various pack slips based on which the invoice has been raised. This amount will be available in the currency in which the invoice has been raised. |
The system displays the following in the “Freight Information” multiline:
Note: Data must be available in at least one row of the multiline.
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Pack Slip # |
The number identifying the pack slip based on which the invoice has been raised. |
Modify the following fields in the “Freight Information” multiline if required:
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Freight Term |
Use the drop-down list box to select the freight term from “Billable” or “Non Billable”. |
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Amount |
The amount that has been incurred as freight (Decimal). Mandatory. The value entered in this field must be greater than zero. |
Note: This field must not be left blank if a pack slip number is displayed.
The system displays the following in the “Freight Information” multiline:
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Currency |
The code identifying the currency in which the freight is charged. This currency could be different from the invoice currency. |
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Exchange Rate |
The exchange rate of the invoice currency with respect to the base currency of the company if they are different. |
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Amount in Invoice Currency |
The freight amount in invoice currency. |
Check the box in the “Select” column of the multiline to mark a freight amount for deletion.
Click the “Compute” pushbutton to calculate the freight amount.
The system calculates and displays the “Net Freight Amount” and the “Total Freight Amount” of the invoice.
Click the “Save” pushbutton to save the freight details.
The system saves the details of the currency in which the freight has been entered, the freight amount in the invoice currency, cost center, analysis and sub-analysis codes.
Posting Details
The system saves the net freight amount in the account currency and debits the “Customer Control Account”.
The system saves the freight amount in the account currency and credits the “Freight Control Account”.
Payment Schedule
The system generates the default payment schedule for the invoice taking the freight amount into consideration if “Swiss Pay Modes Applicable” has been set to “No” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.
Payment Schedule for electronic payment
The system generates a default payment schedule for the invoice taking the freight amount into consideration and saves the bank details required for the Electronic Payment if “Swiss Pay Modes Applicable” has been set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.
Note: The status of the invoice that is being saved and authorized must be in the “Fresh” status.
Click the “Save and Authorize” pushbutton to save and authorize the freight details.
The system saves the details of the currency in which the freight has been entered, the freight amount in the invoice currency; cost center, analysis and sub-analysis codes.
Status Updation
The status of the invocie is updated as “Authorized”.
Posting Details
The system saves the net freight amount in the account currency and debits the “Customer Control Account”.
The system saves the freight amount in the account currency and credits the “Freight Control Account”.
Payment Schedule
The system generates the default payment schedule for the invoice taking the freight amount into consideration if “Swiss Pay Modes Applicable” has been set to “No” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.
Payment Schedule for electronic payment
The system generates a default payment schedule for the invoice taking the freight amount into consideration and saves the bank details required for the Electronic Payment if “Swiss Pay Modes Applicable” has been set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component.
Click the “Return Invoice” pushbutton to return the invoice for modifications.
The system updates the login ID of the user and the system date in “Last Modified By” and “Last Modified Date” fields.
Status Updation
The status of the invoice is updated as “Returned”.
To proceed, carry out the following
Select the “Adjustment” link at the bottom of the page to adjust the invoice by selecting the credit documents against which the invoice must be adjusted.
If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view or modify the payment schedule.
If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view or modify the electronic payment information of the invoice.
If VAT is applicable for the company, select the “VAT Calculation” link at the bottom of the page to view or modify the VAT that has been calculated for the invoice.
Select the “Invoice Summary” link at the bottom of the page to view all the details pertaining to the invoice including the receipt and adjustment details.
Select the “Accounting Information” link at the bottom of the page to view the posting details of the transaction.
Modifying freight charges – An overview
You can modify the freight details if the invoice is in the “Fresh”, “Draft” or “Returned” status. The freight amount is taken from the corresponding pack slip. You can modify the freight term and the freight amount that has been entered in the pack slip. The net “Billable” freight amount is calculated for the pack slips and updated to the invoice. Freight amounts that are classified, as “Non Billable” will not be added to the invoice. You can also modify the cost center to which the freight account is mapped to and the analysis and the sub-analysis code allocated to it.
This page also allows you to save the modified freight details and authorize the invoice. The status of the invoice is updated to “Authorized”. The details of this invoice cannot be modified any longer. The freight details are updated in the corresponding customer control account and the freight control account. A payment schedule is generated based on the modifications made.
Calculate Total Freight Amount
You can select the freight term for which the charges can be modified.
Set the “Freight Term” field to “Billable” if you want to include the freight charges incurred for the customer in the invoice.
Set the “Freight Term” field to “Non Billable” if you do not want to include the freight charges incurred for the customer in the invoice.
Calculate Total Freight Amount
You can calculate the total freight amount after the individual freight amounts have been modified. The total freight amount is the sum total of the individual freight amounts incurred by the various pack slips or based on which the invoice has been raised.
Click the “Compute” pushbutton to recalculate the freight amount.
The system calculates and displays the “Total Freight Amount” and the “New Freight Amount” for the modified freight amounts for the various pack slips.