Modifying the attachment / copying of the account code

This page allows you to attach the operative chart of accounts to a company subsequent to the modifications made. Tell me more.

Select the “Attach Account Code to Company” link at the bottom of the “Edit Operative Chart of Accounts” page.

The “Attach / Copy Account Code to Company” page appears.

The system displays the following:

Chart of Accounts ID	The code identifying the chart of accounts.
Description	The textual description of the chart of accounts.
	Zoom facility available
Status	The status of the chart of accounts ID. It must be “Active”.

Enter the following field:

Convert Account Currency to Base Currency

Check the box if you want to convert the currency of the account codes that are being copied to the base currency of the company to which it is being copied.

The system displays the following in the “Chart of Accounts Information” multiline:

Company Name	The name of the company.
Parent	The name of the parent company.

Modify the following fields if required in the “Chart of Accounts Information” multiline:

Chart of Accounts ID	A unique code identifying the chart of accounts (Alphanumeric, 10). Mandatory.
Description	The textual description of the chart of accounts (Alphanumeric, 40). Mandatory.
Action	Use the drop-down list box to set whether you want to attach the chart of account to the company or copy the chart of account to the company.
	Attach – indicates that the chart of account ID must be attached to the company. You cannot make any changes to this chart of accounts.
	Copy – indicates that the chart of accounts ID must be copied to the company. The company to which the chart of accounts is copied can modify the details of the account.

The system displays the following:

Main Finance Book ID

The code identifying the “Main” finance book to which the chart of accounts is to be attached or copied.

Check the box in the “Select” column of the multiline to mark a company to attach the chart of accounts.

Note: At least one row must be selected for attaching or copying the chart of accounts.

Click the “Attach Account Code” pushbutton to attach the chart of account to the main finance book of the selected company.

The system attaches or copies the selected chart of accounts along with the account codes to the “Main” finance book of the company.

Note: There can be only one account code with a unique auto posting account type.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to record your observations.

Modifying the attachment / copying of the account code – An overview

If you are attaching the chart of accounts to a company, the system retains the original chart of accounts ID. You cannot modify this chart of accounts ID. You can attach chart of accounts to a company defined in the same geography and which transacts in the same base currency as that of the parent company. All the account codes defined for the chart of accounts will also be attached along with the chart of account. If required you can also attach only the selected account codes to the company.

Note: If new account codes are created in the operative chart of accounts during the process of modification the system updates the account codes to the attached chart of accounts accordingly. If account codes have been attached to a company selectively, the system verifies if the parameter “Auto Update in case of selective attach of Chart of Accounts” is set to “Yes” at the company level. If the parameter has been set to “Yes”, the system updates the newly created account codes. If the parameter has been set to “No” you must attach the newly created account codes manually through the “Attach / Copy Operative Chart of Accounts – Company” activity available in this business component.

This page also allows you to copy the operative chart of accounts to a company. You can copy chart of accounts to a company defined in a different geography from that of the parent company and which also transacts in a different base currency. The account codes that have been defined for the chart of account are also copied. You can also convert the currency of the account code to the base currency of the company. The copied chart of account would be copied to the “Main” finance book of the company.

What you can do in this page

Attach an account code

Copy an account code

Attach an account code

You can attach the chart of accounts or the selected account codes to a company. You can attach a chart of accounts if it is in the “Active” status.

Check the box in the “Select” column of the “Chart of Accounts Information” multiline to mark the company to which the chart of accounts must be attached.
Set the “Action” field to “Attach”.
Click the “Attach Chart of Accounts” pushbutton to attach the chart of accounts to the selected company.

The system attaches the chart of accounts along with the selected account codes to the selected company.

Copy an account code

You can copy the chart of accounts or the selected account codes to a company. You can copy a chart of accounts if it is in the “Active” status.

Check the box in the “Select” column of the “Chart of Accounts Information” multiline to mark the company to which the chart of accounts must be copied.
Enter a new chart of accounts Id and description if required in the “Chart of Accounts ID” and the “Description” fields.
Set the “Action” field to “Copy”.
Click the “Attach Chart of Accounts” pushbutton to copy the chart of accounts to the selected company.

The system copies the chart of accounts along with the selected account codes to the selected company.