Selecting debit / credit notes for viewing

This page allows you to view the details of a debit / credit note. You can view the required details of a note by the following ways: entering the number if you know the number identifying the debit / credit note or you can search for a note by specifying a range of note numbers, dates, amounts, type, category and the status of note. The system retrieves all the debit / credit notes based on the search criteria entered.

Select the “View Debit / Credit Note” link under the “Customer Debit Credit Note” business component.

The “Select Debit / Credit Note” page appears.

Enter the following fields if you are aware of the debit / credit note for which you want to view the details:

Note #	The number identifying the debit / credit note for which you want o view the details (Alphanumeric, 18).
Note Type	Use the drop-down list box to select the type of note for which you want to view details. You can select from “Debit” or “Credit”. The system displays “Credit” by default on launch of the page.

Select the “Account Based Note” link at the bottom of the page to view the details of the selected account based debit / credit note.

Enter the following fields in the “Search Criteria” group box to search for the debit / credit note for which you want to view the details. Data entry in the following fields is optional.

Note Type	Use the drop-down list box to select the type of note that you want to retrieve for viewing its details. You can select from “Debit” or “Credit”. The system displays “Credit” by default on launch of the page.
Note Category	Use the drop-down list box to select the category to which the note that you want to retrieve belongs. You can select from “Account Based” or “Item Based”. The system displays “Account Based” by default on launch of the page.
Ref. Doc. Type	Use the drop-down list box to select the type of reference document in which the debit or credit note that you want to view has been created. The system displays the following options: Prepayment Invoice – indicates a credit or debit note is recorded against a Prepayment Invoice. Customer Order – indicates a credit or debit note is recorded against a Customer Order. Other – indicates a credit or debit note is recorded against any other document. None-Account Based - Indicates that a credit or debit note is recorded without the reference document. The system displays “Others” by default”.
Note # From	The starting number in the range of numbers identifying the debit / credit note that you want to retrieve for viewing its details (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the note numbers that are similar to the value entered here.

Note: The number entered in this field must be before the value entered in the “To” field.

To	The ending number in the range of numbers identifying the debit / credit note that you want to retrieve for viewing its details (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the note numbers that are similar to the value entered here.
Currency	Use the drop-down list box to select the code identifying the currency in which the debit / credit note for which you want to view details has been created. All the currencies that have been mapped to the ““Customer Receivable accounts” defined in the “Create Receivables Account Definition” activity of the “Account Rule Definition” business component will be available for selection in the ascending order. The system displays the base currency of the company by default at the launch of the page if it has been mapped to a “Customer Receivable accounts”.
Note Date From	The starting date in the date range during which the debit / credit note that you want to retrieve for viewing its details has been created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the date range during which the debit / credit note that you want to retrieve for viewing its details has been created (Date Format). The system date is displayed by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the details of the note that you want to retrieve for viewing its details is available. All the finance books that have been deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings must be made in a single finance book, the book that has been set as default will be displayed.
Note Amount From	The starting amount in the range of amounts for which the debit / credit note that you want to retrieve has been raised for (Decimal). The value entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than the value entered in the “To” field.

To	The ending amount in the range of amounts for which the debit / credit note that you want to retrieve has been raised for (Decimal). The value entered in this field must be greater than zero.
User ID	The login ID of the user who has created the debit / credit note (Alphanumeric, 15).
Customer From	The starting code in the range of codes identifying the customer for whom the debit / credit note that you want to retrieve has been created (Alphanumeric, 18).
To	The ending code in the range of codes identifying the customer for whom the debit / credit note that you want to retrieve has been created (Alphanumeric, 18).
Status	Use the drop-down list box to select the status of the debit / credit note that you want to retrieve for viewing its details. You can select from “Draft”, “Fresh”, “Returned”, "Authorized", "Deleted", "Held", "Partly Paid", "Fully Paid" or “All”. The system displays “All” by default on launch of the page.
Customer Registered At	Use the drop-down list box to select the code identifying the organization unit in which the customer for whom the debit / credit note that you want to retrieve for viewing its details has been defined. All the organization units that have been mapped to the login organization unit will be available for selection in the ascending order.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note Type	The type of the note. It could be “Debit” or “Credit”.
Note Category	The category to which the note belongs. It could be “Account Based” or “Item Based”.
Ref. Document Type	The type of reference document based on which the note was created.
Note #	The number identifying the debit / credit note.
Note Date	The date on which the note was created.
Note Amount	The amount for which the note was created.
Currency	The code identifying currency in which the debit / credit note has been created.
Customer	The code identifying the customer.
Finance Book	The code identifying the finance book in which the details are available.
Status	The status of the debit / credit note. It could be "Draft", “Fresh", "Returned", "Authorized", "Deleted", "Held", "Partly Paid" or "Fully Paid".
	Draft – indicates a newly created debit / credit note that cannot be authorized.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Returned – indicates a debit / credit note that has been returned to the user who created it for modifications.
	Authorized – indicates a debit / credit note that has been authorized.
	Deleted – indicates a debit / credit note that has been deleted.
	Held – indicates a debit / credit note that has been held for payment or held for authorization.
	Partly Paid – indicates a debit note for which part of the total amount has been paid.
	Fully Paid – indicates a debit note for which the total amount has been paid fully.

Check the box in the “Select” column of the multiline to mark a debit / credit note for which you want to view details.

To proceed, carry out the following

Select the “Account Based Note” link at the bottom of the page to view the details of the selected account based debit / credit note.