Viewing account based note

This page allows you to view the details of an account based debit / credit note. You can view the details like the number identifying the debit / credit note and the type of the note. You can also view the status of the note and the finance book in which details are available. This page also allows you to view the details of the customer for whom the debit / credit note was created. You can also view the details of the payment to be received from the customer and the list of accounts in which the transaction amount must be debited or credited. If the debit / credit note has been put on hold or reversed, you can view the reasons and any remarks recorded while putting the note on hold or during the reversal process. The system also displays the login ID of the user who created and modified the details of the note last and the date on which the note was created and modified last.

Select the “Account Based Note” link at the bottom of the “Select Debit / Credit Note” page.

The “View Account Based Note” page appears.

The system displays the following in the “Note Information” group box:

Note #	The number identifying the debit / credit note.
Note Type	The type of the note that is to be adjusted. It could be “Debit” or “Credit”.
Status	The status of the debit / credit note. It could be "Draft", “Fresh", "Returned", "Authorized", "Deleted", "Held", "Partly Paid" or "Fully Paid".
	Draft – indicates a newly created debit / credit note that cannot be authorized.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Returned – indicates a debit / credit note that has been returned to the user who created it for modifications.
	Authorized – indicates a debit / credit note that has been authorized.
	Deleted – indicates a debit / credit note that has been deleted.
	Held – indicates a debit / credit note that has been held for payment or held for authorization.
	Partly Paid – indicates a debit note for which part of the total amount has been paid.
	Fully Paid – indicates a debit note for which the total amount has been paid fully.
Note Date	The date of the debit / credit note.
Finance Book	The code identifying the finance book in which the financial posting is made.

The system displays the following in the “Customer Information” group box:

Customer #	The code identifying the customer.
Customer Name	The name identifying the customer.
	Zoom facility available
Customer Registered At	The code identifying the organization unit in which the customer has been defined.
Customer Note #	The number identifying the debit / credit note issued by the customer.
Customer Note Amount	The amount of the debit / credit note.
Customer Note Date	The date on which the debit / credit note issued by the customer was created.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the debit / credit note has been created.
Exchange Rate	The exchange rate of the transaction currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the transaction currency and the base currency are the same
Pay Term	The code identifying the pay term.
Receipt Method	Indicates the method in which the payment is to be received.
Anchor Date	The date from which the liability of the debit note is calculated.
Total Amount	The total amount of the debit / credit note which is calculated as the difference of the sum total of all the amounts that have to be debited or credited in the various accounts.
Comments	Any observations regarding the payment to be received for the debit note.
Auto Adjust	Indicates whether the note is to be adjusted automatically against the reference document

The system displays the following in the “Document Information” multiline:

Account #	The code identifying the amount in which the transaction amount must be debited or credited.
Dr / Cr	Indicates whether the transaction amount is to be debited or credited in the account.
Transaction Amount	The transaction amount.
Remarks	Any observations regarding the debit or credit of the amount.
Ref Doc Type	The type of reference document based on which the debit / credit note has been created. It could be “Order Based Invoice”, “Prepayment Invoice”, “Debit Note”, “Credit Note”, “Transfer Debit Note” or “Transfer Credit Note”.
Ordering Point	The code identifying the organization unit in which the “Order Based Invoice”, “Prepayment Invoice”, “Debit Note”, “Credit Note”, “Transfer Debit Note” or “Transfer Credit Note” was created.
Ref Doc #	The number identifying the reference document.
Reference Doc Date	The date on which the reference document was created.
Ref Doc Amount	The amount of the reference document.
Cost Center	The code identifying the cost center that has been mapped to the account.
Analysis #	The analysis code to which the account is mapped.
Sub Analysis #	The sub-analysis code to which the analysis code is mapped.
Expense Classification	Denotes the user defined classification of the expense incurred by the invoice. The system displays the value last saved.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the reversal document that has been generated for the debit / credit note.
Reversal Date	The date on which the reversal document was generated.
Reason for Hold	The code identifying the reason for which the debit / credit note has been put on hold.
Remarks for Hold	Any observations or comments regarding the need for putting the debit / credit note on hold.
Reason for Reversal	The code identifying the reason for which the debit / credit note has been reversed.
Remarks for Reversal	Any observations or comments regarding the need for reversing the debit / credit note.

The system displays the following:

Created By	The login ID of the user who created the account based debit / credit note.
Created Date	The date on which the account based debit / credit note was created.
Last Modified By	The login ID of the user who last modified the account based debit / credit note.
Last Modified Date	The date on which the account based debit / credit note was last modified.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to modify the default payment schedule.
Select the “Note Summary” link at the bottom of the page to view the summary of a debit / credit note.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.