Edit Debit Credit Note – A summary of the activity

This activity allows you to modify the details of the debit / credit note. The status of the debit / credit note that you want to modify must be in the “Draft”, “Fresh” or “Returned” status. You can carry out a search to select and retrieve the details of the debit / credit note that you want to modify. You can modify almost all the information of the debit / credit note except the customer on whom the note has been created. The system generates a payment schedule based on the modified details it the note is an account based note. You can also record your important comments and select debit / credit documents against which the debit / credit note must be adjusted.

This activity also allows you to delete the debit / credit note if it is not required. You can delete debit / credit notes that are in the “Draft” or “Fresh” status. The status of the debit / credit note is updated as “Deleted” after deletion. This activity also provides you the facility to delete multiple debit / credit notes at the same time.

This activity also allows you to authorize the debit / credit note while saving the modifications made. You can authorize a debit / credit note that is in the “Fresh” status. The status of the note is updated as “Authorized” after the authorization is made. The details of an authorized debit / credit note cannot be modified.

Getting familiar with the pages inside

What you can do in this activity

Delete multiple debit / credit notes

Modify account based debit / credit note

Modify and authorize account based debit / credit note

Delete account based debit / credit note

Modify payment schedule

View summary of the debit / credit note

View posting information details

Enter notes

Delete multiple debit / credit notes

Multiple Account based and Part based debit / credit notes can be deleted if the user does not require it. Debit / Credit notes that are in the “Draft”, “Fresh” or “Returned” status can be deleted. The status of the debit / credit note after deletion is updated as “Deleted”. The deleted debit / credit notes cannot be used any further.

• Go to “Select Debit / Credit Note” page.

• Search, mark and delete the debit / credit notes that are not required.

Modify account based debit / credit note

Account Based debit / credit notes can be modified before authorization. Debit / Credit notes that are in the “Draft”, “Fresh” and “Returned” status can be modified. The debit / credit note retains the “Draft” or “Fresh” status as required if some more modifications are to be made.

• Go to “Edit Account Based Note” page.

• Modify the necessary information.

Modify and authorize account based debit / credit note

Account based debit / credit notes that are modified can be authorized immediately. Debit / Credit notes that are in the “Fresh” status can be authorized. The status of the debit / credit note after authorization is updated from “Fresh” as “Authorized”. An authorized debit / credit note cannot be modified any longer.

• Go to “Edit Account Based Note” page.

• Modify the necessary information and authorize the debit / credit note.

Delete account based debit / credit note

Account based debit / credit notes that are no longer required can be deleted. Debit / Credit notes that are in the “Draft” or “Fresh” status can be deleted. The status of the debit / credit note after deletion is updated as “Deleted”. A deleted debit / credit note cannot be used at all.

• Go to “Edit Account Based Note” page.

• Delete the debit / credit note.

Modify payment schedule

A payment schedule gives you the pattern of in-flow of cash for the debit note. The system generates the payment schedule based on the default pay term set for the customer. The payment schedule can be modified based on the business requirements of the organization. The payment schedule can be modified provided the debit note is in the “Draft”, “Fresh” or “Returned” status. The payment schedule is frozen when the debit note is authorized.

• Go to “Payment Schedule” page.

• Make the required changes and generate a new payment schedule.

View summary of the debit / credit note

The summary of the debit / credit note contains the details of the debit / credit note along with the details of the payment received and the details of the adjustments that have been made. The receipt details can be viewed if a payment has been received for the debit note that has been created. The adjustment details will be available after the adjustment has been made.

• Go to “Note Summary” page.

• View the details of the debit / credit note, receipt and adjustments made.

View posting information details

The debit / credit note amount is either debited or credited into different account heads. The various postings that occur for a debit / credit amount can be viewed account wise in both the base currency and the parallel base currency of the company.

• Go to “Accounting Information” page.

• View the account posting details.

Enter notes

Observations or comments that have to be recorded regarding the debit / credit note can be entered. The system maintains the history of the notes.

• Go to “Attach Note” page.

• Enter the required comments.