Authorizing budget details

This page allows you to modify the budget details of the selected budget. Tell me more

Select the “Authorize Budget Details” link at the bottom of the “Authorize Budget Header” page.

The “Authorize Budget Details” page appears.

The system displays the following:

Budget No	The number identifying the budget.
Version No	The number identifying the budget version.
Status	The status of the budget. It must be “Fresh”.
Description	The description of the budget.
Aggregate / Period	Indicates whether the budget is a comprehensive budget or a period budget. It could be “Aggregate” or “Period”.
	Aggregate – indicates that the budget is a comprehensive budget defined for a date range. This aggregate budget can be split among the MAC periods that are present in the effective date range as per specific seasonality patterns.
	Period – indicates that the budget is defined for MAC periods that are covered in the date range during which the budget is effective. If the parameter “Control Totals for Budgets” has been set as “Yes”, an authorized aggregate budget must be available earlier for a period budget to be created.
Definition Type	Indicates the entity for which the budget has been defined. It could be “Cost Center, “Cost Center - Cost Element” or “Cost Center – Analysis – Cost Element” (CC- Analysis- CE).
	Cost Center – indicates that the budget is being defined for a detail cost center.
	Cost Center – Cost Element – indicates that the budgeted amounts and quantities can be specified at the cost element level for the individual cost centers. This type of budget is used in analysis, comparison and reporting purposes.
	Cost Center-Analysis-Cost Element (CC- Analysis- CE) - indicates that you can specify the budget at the analysis code level for the individual Cost Center-Cost Element combination. This type of budget is used in analysis, comparison and reporting in different dimension .
Budget Type	Indicates the type of the budget. It could be “Quantity”, “Value” or “Both”.
Budget Org Unit	The organization unit for which the budget is being defined.
Effective Date	The date from which the budget is effective.
Expiry Date	The date till which the budget is effective.
Default Status	Indicates whether the budget is a default budget.
Budget Definition At	Indicates the basis on which the budget is to be defined, which could be Company Level or Finance Book Level

Modify the following fields if required in the “Budget Details” multiline:

Finance Book

Use the drop-down list box to select finance book for which budget definition is to be made. The system lists the options as below:

If Budget Definition At is selected as 'Finance Book Level'

All the active Posting FB's of the login OU company

If “Budget Definition At” is selected as 'Company Level'

Loaded and defaulted with the option 'All'

Cost Center / Unit

The code identifying the cost center / unit (Alphanumeric, 10). The cost center entered in this field must be a valid cost center that has been defined in the “Cost Setup” business component and is in the “Active” status. At least one cost center must be entered in the “Budget Details” multiline if the “Definition Type” has been selected as “Cost Center”, “Cost Center – Cost Element” or “Cost Center – Analysis – Cost Element” (CC- Analysis- CE) .

Ensure that the cost center entered in this field is a Reporting Cost Center if no value has been defined in the Master.

Help facility available

Cost Element

The code identifying the cost element (Alphanumeric, 32). The cost element entered in this field must be a valid cost element that has been defined in the “Cost Setup” business component and is in the “Active” status. At least one cost element must be entered in the “Budget Details” multiline if the “Definition Type” has been selected “Cost Center”, “Cost Center – Cost Element” or “Cost Center – Analysis – Cost Element” (CC- Analysis- CE) .

Help facility available

Note: This field must be left blank if the “Definition Type” is selected as “Cost Center”.

Analysis #	The code identifying the analysis. The analysis code entered in this field must be a valid analysis code that has been defined in the ‘’Account Based Budget’’ business component and is in the ‘’Active’’ Status. At least one analysis code must be entered in the ‘’Budget Details’’ multiline if the ‘’Definition Type’’ is Cost Center – Analysis – Cost Element (CC- Analysis- CE). Multiple sub analysis code can be mapped to an analysis code .
	Help facility available
Sub Analysis #	The code identifying the sub analysis. The analysis code entered in this field must be a valid sub analysis code that has been defined in the ‘’Account Based Budget’’ business component and is in the ‘’Active’’ Status. Sub analysis code must be entered in the ‘’Budget Details’’ multiline for the ‘’Definition Type’’ Cost Center – Analysis – Cost Element (CC- Analysis- CE). This field is mandatory only when sub analysis code has been mapped to the analysis code which is being specified for a line .
	Help facility available

Note: The above two fields are applicable if the “Definition Type” is selected as “Cost Center – Analysis – Cost Element” (CC- Analysis- CE)

Modify the following fields if required in the “Budget Details” multiline:

Accounting Period	Use the drop-down list box to select the accounting period for which you want to define the budget. All the MAC periods that fall within the specified date range will be available for selection in the chronological order. The system displays the start date and the end date of the MAC period.
Quantity	The number of units (Integer).

Note: This field must be left blank if “Value” has been selected as “Budget Type”.

Amount

The budget amount (Decimal).

Note: This field must be left blank if “Quantity” has been selected as “Budget Type”.

Check the box in the “Select” column of the multiline to mark a cost center or cost element or item for deletion.

Click the “Authorize” pushbutton to authorize the budget.

The system saves the modifications made to the budget details. The system stores the budget details in the base currency and the parallel base currencies (if applicable) of all the companies that have been mapped to the business units and the organization units for which the budget has been created. The system updates the status of the budget as “Active”. The system also stores the login ID of the user and the system date along with the modified budget details.

Note: You cannot make the budget as a default budget if the “Define Default Budgets” has been set as “No” in the “Set Parameters” activity. You can make a “Cost Center – Cost Element” period budget of the type “Both”, as a default budget only if it is in the “Active” status.

Click the “Make as Default” pushbutton to make the budget as a default budget.

The system marks the budget as the default budget.

The system displays the following:

Created By	The login ID of the user who created the budget.
Created Date	The date on which the budget was created.
Last Modified By	The login ID of the user who last modified the budget.
Last Modified Date	The date on which the budget was last modified.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to record your observations.

Authorizing budget details – An overview

You can modify the list of cost centers, cost elements or items that form a part of the budget. You can also modify the budget quantity and value. If “Flexible Budgeting” has been opted for you can also modify the rate or the percentage of variance that can be accepted for the budget.

The system stores the modified budget details in the base currency and the parallel base currency (if applicable) of the companies that have been defined for the business unit in which the budget is being created. The system also stores the login ID of the user and the system date along with the modified budget details.

This page also allows you to authorize the budget. The system updates the status of the budget as “Active”. The system also stores the login ID of the user and the system date along with the modified budget details. This page also allows you to set the authorized budget as the default budget for the accounting period. You can set only one budget as the default budget for a period.