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This page allows you to reverse a repair invoice. You can enter the date on which the reversal document is to be created. You can also record your observations for the need to reverse a repair invoice. The system generates a unique number identifying the reversal document based on the numbering type selected. The system updates the status of the reversal document as “Authorized” and the status of the invoice as “Reversed”. The financial entries that have been posted for the repair invoice will be reversed in the corresponding finance book.
Select the “Reverse Invoice” link provided in the “Select Invoice” page.
The “Reverse Invoice” page appears.
Enter the following fields:
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Reversal Document # |
A unique number identifying the document generated for the reversal of the repair invoice (Alphanumeric, 18). Mandatory. This number is generated and displayed by the system, when the “Reverse” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Numbering Class” business component. |
Note: This field must not be left blank if “Manual” is selected in the “Numbering Type” field.
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Numbering Type |
Use the drop-down list box to select the numbering type for the login organization unit and the “Reverse Repair Invoice” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component. |
The system displays the following:
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Status |
The status of the invoice. It must be “Authorized”. |
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Invoice # |
The number identifying the repair invoice. |
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Invoice Date |
The date on which the repair invoice has been created. |
Enter the following field:
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Reversal Date |
The date on which the reversal document is generated (Date Format). The system date is displayed by default on launch of the page. |
The system displays the following:
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Bill to Customer # |
The code identifying the customer on whom the repair invoice has been created. |
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Bill to Customer Name |
The name identifying the customer on whom the repair invoice has been created. |
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Invoice # |
The number identifying the repair invoice. |
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Invoicing Stage |
The process stage of the invoice, such as Interim or Final. |
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Invoice Date |
The date on which the repair invoice has been created. |
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Total Invoice Amount |
The total amount for which the invoice has been created. |
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Finance Book |
The code identifying the finance book in which the invoice details have been posted. |
Enter the following fields:
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Reason for Reversal |
Use the drop-down list box to select the code identifying the reason for which the repair invoice is being released. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Code Definition” business component for the debit / credit note and that are in the “Active” status will be available for selection in the ascending order. |
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Remarks for Reversal |
Any observations or comments regarding the reversal of the repair invoice (Alphanumeric, 255). Mandatory. |
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Zoom facility available |
Note: You cannot reverse a repair invoice that has been adjusted partly or fully against other debit documents. You cannot also reverse a repair invoice that has been partly or fully paid.
Click the “Reverse” pushbutton to reverse the repair invoice.
The system generates a unique number identifying the reversal document.
The system saves the details of the reversal document and the invoice in the invoice currency.
Status Updation
The system updates the status of the repair invoice as “Reversed”.
The system updates the status of the reversal document as “Authorized”.
The system displays the following:
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Created By |
The login ID of the user who has created the repair invoice. |
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Created Date |
The date on which the repair invoice has been created. |
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Last Modified By |
The login ID of the user who last modified the repair invoice. |
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Last Modified Date |
The date on which the repair invoice has been last modified. |
To proceed, carry out the following:
Select the “View Consolidated Materials Requirements” link at the bottom of the page to view the details of the consolidated materials requirements for the repair order.
Select the “View Consolidated Resource Requirements” link at the bottom of the page to view the details of the consolidated labor requirements for the repair order.
Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.
Select the “View Invoice Breakups” link for details about breakup of expenditure.
Select the “Attach Notes” link at the bottom of the page to enter your observations and comments regarding the invoice.
