Selecting adjustment vouchers for viewing

What can can do in this page

Glossary

Basics of using a typical web page

Using online help

This page allows you to search and select the adjustment voucher for viewing. Tell me more.

The “Select Adjustment Voucher” page appears.

Voucher #

The number identifying the adjustment voucher to be viewed (Alphanumeric, 18).

Voucher Type

Use the drop-down list box to select the type to which the adjustment voucher belongs. The voucher types available are

 
  • Single Currency – Select this option to search for the single currency adjustment voucher for viewing.

 
  • Multi Currency - Select this option to search for the multi currency adjustment voucher for viewing.

 

The system displays the “Single Currency” by default.

Customer Code

The code identifying the customer whose adjustments are to be viewed (Alphanumeric, 18). Mandatory. The customer code must be defined in the “Create Customer” of the “Customer” business activity. The system retrieves the voucher details for the customer entered here.

 

Help facility available.

Customer Name

The customer name (Alphanumeric, 60). Enter the customer name in full or specify it partially using the * characters. The system retrieves the vouchers whose customer name is similar to the text entered here.

Currency

Use the drop-down list box to select the currency of the adjustment voucher. All the currencies mapped to the login organization are available for the selection.

User ID

The login ID of the users who created the adjustment voucher (Alphanumeric, 30). The system retrieves all the vouchers created by the user specified here. The system displays the login ID of the user by default on launch of the page.

Finance Book

Use the drop-down list box to select the code identifying the finance book to which the adjustment vouchers are created. All the finance books mapped to the login organization units are available for selection.

Voucher # From

The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the adjustment voucher numbers that are greater than or similar to the value entered here.

 

If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.

To

The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher # From” field.

 

If this field is left blank and the “Voucher # From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher # From” field till the last voucher.

Voucher Status

The status of the customer adjustments. The various statuses for the customer adjustment voucher are

 
  • Fresh – The adjustment voucher at the time of creation is in “Fresh” status. The adjustment vouchers are created in the “Fresh” status on clicking the “Create Voucher” pushbutton.

 
  • Deleted – The adjustments when deleted is in “Deleted” status. The adjustment vouchers are deleted in the “Edit Single Currency Adjustment” or “Edit Multi Currency Adjustment ” activity.

 
  • Authorized – The adjustment voucher after authorization is in “Authorized” status. The authorized adjustments cannot be modified or deleted. The adjustments are authorized in the “Authorize Adjustment Voucher” activity.

 
  • Reversed – The authorized adjustment voucher when reversed is in the “Reversed” status. The voucher can be reversed in the “Reverse Adjustment” activity.

 
  • Returned – When the adjustment voucher is rejected, and then the voucher is in “Returned” status. The vouchers can be returned in the “Authorize Adjustment Voucher” activity. The vouchers are again updates to “Fresh” status in the edit activity.

 

The system displays “All” by default.

Voucher Date From

The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the adjustment vouchers that are raised later than this date. The date entered here must be less than the date entered in the “To” field.

 

If this field is left blank and the “To” field is entered, then the system retrieves the voucher starting from the first voucher in the database till the voucher raised on the date specified in the “To” field.

To

The ending date in the range of voucher dates until which the voucher details must be retrieved (Date Format). The system lists all the adjustment vouchers that are raised earlier than this date.

 

If this field is left blank and “Voucher Date From” field is entered, then the system retrieves the vouchers raised on the date specified in the “Voucher Date From” field till the last voucher in the database.

Note: The system displays the system date in “Voucher Date From” and “To” on launch of the page.

Voucher Type

Use the drop-down list box to select the type to which the adjustment voucher belongs. The voucher types available are

 
  • Single Currency – Select this option to search for the single currency adjustment voucher for reversing.

 
  • Multi Currency - Select this option to search for the multi currency adjustment voucher for reversing.

 

The system displays the “Single Currency” by default.

Voucher Amount From

The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.

 

If this field is left blank and the “To” field is entered, then the system retrieves the voucher from the first voucher in the database till the voucher whose amount is the amount entered in the “To” field.

To

The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the entered here.

 

If this field is left blank and the “Voucher Amount From” field is entered, then the system retrieves the voucher whose amount is the value entered in the “Voucher Amount From” field till the end of the database.

The system displays the following fields in the “Search Results” multiline:

Voucher Type

The type of the adjustment voucher which could be “Single Currency” or “Multi Currency”.

Voucher #

The number identifying the adjustment voucher.

Date

The date on which the adjustment vouchers were raised.

Currency

The transaction currency of the adjustment.

Amount

The total transaction amount of the voucher.

Finance Book

The code identifying the finance book in which the adjustment voucher is created is posted.

Voucher Status

The status of the voucher to be viewed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Selecting adjustment vouchers for viewing – An overview

Activity Overview

You can view the adjustment vouchers irrespective of their status. You can enter the voucher number directly and specify the voucher type.

You can also carry out the search using the code identifying the customer, name of the customer, transaction currency of the voucher, login ID of the user who created the vouchers, type to which the voucher belongs, the code identifying the finance book in which the adjustment voucher is created, status of the voucher, the number identifying the adjustment voucher, the date on which the vouchers were raised and the transaction amount of the vouchers. The system retrieves the vouchers details based on the search criteria in the multiline.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this page

Select vouchers, based on the type for viewing

Select vouchers based on the status

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Select vouchers, based on the type for viewing

The adjustment vouchers can be selected based on the voucher type for viewing.

Select vouchers based on the status

The adjustment vouchers can be viewed irrespective of the statuses.