Viewing adjustment voucher

This page allows you to view the adjustment voucher details. Tell me more.

Select the “View Voucher” link provided in the “Select Adjustment Voucher” page.

The “View Adjustment Voucher” page appears.

The system displays the following fields in the “Voucher Information” group box:

Voucher #	The number identifying the adjustment voucher.
Status	The status of the adjustment vouchers.
Voucher Date	The date on which the adjustment vouchers is raised.
Voucher Type	The type of the voucher, which could be “Single Currency” or “Multi Currency”.
Finance Book	The code identifying the finance book to which the adjustment vouchers are created.

The system displays the following fields in the “Customer Information” group box:

Customer Code	The code identifying the customer.
Customer Name	The name of the customer.
Customer Hierarchy	The customer hierarchy based on which the documents are adjusted which could be “Local”, “Child” or “Group”.
Credit Document Currency	The transaction currency of the credit document.
Adjustment Sequence	The sequence in which the documents are taken up for adjustments, which could be “LIFO” or “FIFO”.

The system displays the following fields in the “Credit Document” multiline.

Note: The system displays the values based on the voucher type selected.

Document Type	The type of the credit document adjusted against the debit document. The various credit documents available are “Receipt Voucher”, “Prepayment Invoice”, “Account Based Credit Note”, “Item Based Credit Note”, “Transfer Credit Note” and the “Transfer Prepayment Voucher”.
Document #	The number identifying the credit document.
Document Date	The date on which the credit documents was raised.
Document Amount	The credit document amount.
Unadjusted Amount	The unadjusted credit document amount pending for adjustments.
Current Adjustment	The credit amount adjusted with the debit document.
Currency	The transaction currency of the credit documents.
Exchange Rate	The exchange rate of the credit document currency.
Receipt Type	The category to which a receipt can be classified. This could be Regular, Deposits or Advances.
Billing Point	The login organization unit where the credit documents were raised.
Finance Book	The code identifying the finance book in which the credit documents like “Receipt Voucher”, “Customer Prepayment Invoice”, “Customer Item Based Credit Note”, “Customer Account Based Credit Note”, “Customer Transfer Credit Note” and “Customer Transfer Prepayment” are posted.

The system displays the following fields in the “Debit Documents” multiline.

Document Type	The type of the debit document adjusted against the credit document. The various debit documents could be “Account Based Debit Note”, “Item Based Debit Note”, “Direct Invoice”, “Miscellaneous Invoice”, “Prepayment Invoice”, “Pack Slip Invoice”, “Transfer Debit Note”, “Service Invoice”.
Document #	The number identifying the debit document.
Due Date	The date on which the debit documents is due for payments.
Unadjusted Amount	The unadjusted debit amount remaining to be adjusted with the credit amount.
Customer Code	The code identifying the customer.
Currency	The transaction currency of the debit documents.
Exchange Rate	The exchange rate of the debit document currency.
Adjustment Amount	The debit document amount adjusted with the credit document.
Discount	The discount amount to be availed by the document.
Charges	The penalty amount charged on the debit documents for the delay in receipt from customer.
Credit Doc Adjusted	The total credit document amounts, which are, adjusted against the debit document.
Proposed Discount	The proposed discount for the debit document.
Proposed Charges	The proposed charges for the debit document.
Discount Date	The date on which the discount can be availed by remitting the dues.
Billing Point	The login organization unit where the debit documents is raised.
Document Date	The date on which the debit documents is raised.
Term Number	The number identifying the installment due for payment.
Finance Book	The code identifying the finance books, in which the debit documents like “Customer Direct Invoice”, “Customer Account Based Debit Note”, “Customer Item Based Debit Note”, “Customer Miscellaneous Invoice”, “Customer Prepayment Invoice”, “Customer Pack Slip Invoice”, “Customer Payment Voucher”, “Customer Transfer Debit Note”, “ Service Invoice” are posted.
Cost Center	The code identifying the cost center.
Analysis Code	The code identifying the analysis code.
Sub Analysis Code	The code identifying the sub analysis code.

The system displays the following fields in the “Adjustment Summary In Credit Doc. Currency” group box:

Debit Doc Adjustment Amount	The system displays the sum of the all the cumulative debit document adjustment amount.
Discount Allowed	For the selected debit documents, the system calculates the cumulative discount.
Charges Collected	For the selected debit documents, the system calculates the cumulative charges.
Total Receipt Amount Adjusted	The sum of all the cumulative current adjustment for the selected debit documents.

The system displays the following fields in the “Reversal Details” group box:

Reversal Voucher #	The number identifying the adjustment reversal voucher
Reversal Voucher Date	The date on which the reversal adjustment voucher was raised.

The system displays the following fields:

Create By	The login ID of the user who created the adjustment voucher.
Created Date	The date on which the adjustment vouchers is raised.
Last Modified By	The login ID of the user who modified the voucher details last.
Last Modified Date	The date on which the voucher details were last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information.
Select the “Account Based Credit Note” link at the bottom of the page to view the account based credit note.
Select the “Account Based Debit Note” link at the bottom of the page to view the account based debit note.
Select the “Authorized Prepayment Invoice” link at the bottom of the page to view the authorized invoice.
Select the “Direct Invoice” link at the bottom of the page to view the direct invoice.
Select the “Item Based Credit Note” link at the bottom of the page to view the item based credit note details.
Select the “Item Based Debit Note” link at the bottom of the page to view the item based debit note details.
Select the “Service Invoice” link at the bottom of the page to view the order service invoice details.
Select the “Paid Prepayment Invoice” link at the bottom of the page to view the prepayment invoice details.
Select the “Payments” link at the bottom of the page to view the payment information of the voucher.
Select the “Receipts” link at the bottom of the page to view the receipt information of the voucher.
Select the “Transfer Debit Note” link at the bottom of the page to view the transfer note of the voucher.
Select the “Transfer Prepayment / Credit Note” link at the bottom of the page to view the transfer credit note details.

Viewing adjustment voucher – An overview

You can view both single and multi currency adjustment voucher. This page allows you view the voucher information like number identifying the voucher, status of the voucher, date on which the voucher is raised, type of the voucher and the code identifying the finance book in which the adjustment voucher is created. You can also view the customer information such as the code identifying the customer, the name of the customer, customer hierarchy in which the vouchers are adjusted, transaction currency of the credit document and the sequence in which the documents are taken up for adjustment.

You can also view the credit document details like number identifying the credit document, unadjusted amount, transaction currency and the exchange rate of the credit document, billing point unit and the finance book to which the credit documents are created. The debit document details, in addition to details like the adjusted amount, proposed discount, proposed charges, the code identifying the cost center, the analysis and the sub-analysis code can be viewed in this page. You can also view the reversal details like number identifying the reversal voucher and the date on which the voucher was reversed. The system displays the creation details along with the modification history.