Reversing the adjustment voucher

This page allows you to reverse the adjustment vouchers, which are “Authorized” status. Tell me more.

Select the “Reverse Voucher” link provided in the “Select Adjustment Voucher” page.

The “Reverse Adjustment Voucher” page appears.

Enter the following field in the “Voucher Information” group box:

Reversal Voucher #

A unique number identifying the reversal adjustment voucher (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” in the “Document Numbering Class” business component is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

The system displays the following field:

Status

The status of the voucher which could be “Authorized”.

Enter the following field:

Reversal Voucher Date

The date on which the adjustments are reversed (Date Format). Mandatory. The reversal voucher date must be equal to earlier than the system date. The system displays the current system by default. The reversal date must be later than the voucher date.

Numbering Type

Use the drop-down list box to select the numbering type for the login organization unit and the “Customer Adjustments” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component. You can also select “Manual” if you want to enter a voucher number.

The system displays the following fields:

Finance Book	The code identifying the finance book in which the adjustment vouchers are posted.
Voucher #	The number identifying the adjustment voucher.
Voucher Date	The date on which the adjustment voucher were raised.
Voucher Type	The type to which the adjustment voucher belongs. The voucher type could be “Single Currency” or “Multi Currency”.

The system displays the following fields in the “Customer Information” group box:

Customer Code	The code identifying the customer.
Customer Name	The name of the customer.
Customer Hierarchy	The hierarchy in which the adjustments are made which could be “Local”, “Child” or “Group”.
Credit Document Currency	The transaction currency of the credit document.
Adjustment Sequence	The sequence in which the documents are taken up for adjustments, which could be “FIFO” or “LIFO”.

Enter the following fields:

Reason Code	The code identifying the reason for reversing an authorized adjustment (Alphanumeric, 10). This field must be defined in the “Maintain Reason Information” activity of “Reason Definition” business component.
Remarks	Any remarks pertaining to reversal of the adjustment voucher (Alphanumeric, 100).

The system displays the following fields in the “Credit Document” multiline.

Note: The system displays the values based on the voucher type selected.

Document Type	The type of the credit document adjusted against the debit document. The various credit documents available are “Receipt Voucher”, “Prepayment Invoice”, “Account Based Credit Note”, “Item Based Credit Note”, “Transfer Credit Note” and the “Transfer Prepayment Voucher”.
Document #	The number identifying the credit document.
Document Date	The date on which the credit documents was raised.
Document Amount	The credit document amount.
Unadjusted Amount	The unadjusted credit document amount pending for adjustments.
Current Adjustment	The credit amount adjusted with the debit document.
Currency	The transaction currency of the credit documents.
Exchange Rate	The exchange rate of the credit document currency.
Receipt Type	The category to which a receipt can be classified. This could be Regular, Deposits or Advances.
Billing Point	The login organization unit where the credit documents were raised.
Finance Book	The code identifying the finance book in which the credit documents like “RV”, “CPI”, “CCI”, “CPA”, “CTC” and “CTP” are posted.

The system displays the following fields in the “Debit Documents” multiline.

Document Type	The type of the debit document adjusted against the credit document. The various debit documents could be “Account Based Debit Note”, “Item Based Debit Note”, “Direct Invoice”, “Miscellaneous Invoice”, “Prepayment Invoice”, “Pack Slip Invoice”, “Transfer Debit Note”, “Order Based Invoice”.
Document #	The number identifying the debit document.
Due Date	The date on which the debit documents is due for payments.
Unadjusted Amount	The unadjusted debit amount remaining to be adjusted with the credit amount.
Customer Code	The code identifying the customer.
Currency	The transaction currency of the debit documents.
Exchange Rate	The exchange rate of the debit document currency.
Adjustment Amount	The debit document amount adjusted with the credit document.
Discount	The discount amount to be availed by the document.
Charges	The penalty amount charged on the debit documents for the delay in payment.
Credit Doc Adjusted	The total credit document amounts, which are, adjusted against the debit document.
Proposed Discount	The planned discount for the debit document in future.
Proposed Charges	The planned charges for the debit document in future.
Discount Date	The date on which the discount can be availed for adjustments.
Billing Point	The login organization unit where the debit documents is raised.
Document Date	The date on which the debit documents is raised.
Term Number	The number identifying the installment due for payment.
Finance Book	The code identifying the finance books, in which the debit documents like “CDI”, “CDA”, “CDIN”, “CMI”, “CPPI”, “CPIN”, “CTD”, “SI” are posted.
Cost Center	The code identifying the cost center.
Analysis Code	The code identifying the analysis code.
Sub Analysis Code	The code identifying the sub-analysis code.

The system displays the following fields in the “Adjustment Summary In Credit Doc. Currency” group box:

Debit Doc Adjustment Amount	The system displays the sum of the all the cumulative debit document adjustment amount.
Discount Allowed	For the selected debit documents, the system calculates the discount as the sum of all the cumulative discount.
Charges Collected	For the selected debit documents, the system calculates the charges as the sum of all the cumulative charges.
Total Receipt Amount Adjusted	The sum of all the cumulative current adjustment for the selected debit documents.

Click the “Reverse Voucher” pushbutton to reverse the vouchers in “Authorized” status.

The system updates the status of the voucher to “Reversed”.

The system updates the login ID of the user to the last modified by and the system date to the last modified date.

The system displays the following fields:

Create By	The login ID of the user who created the adjustment voucher.
Created Date	The date on which the adjustment vouchers is raised.
Last Modified By	The login ID of the user who modified the voucher details last.
Last Modified Date	The date on which the voucher details were last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information.
Select the “Account Based Credit Note” link at the bottom of the page to view the account based credit note.
Select the “Account Based Debit Note” link at the bottom of the page to view the account based debit note.
Select the “Authorized Prepayment Invoice” link at the bottom of the page to view the authorized invoice.
Select the “Direct Invoice” link at the bottom of the page to view the direct invoice.
Select the “Item Based Credit Note” link at the bottom of the page to view the item based credit note details.
Select the “Item Based Debit Note” link at the bottom of the page to view the item based debit note details.
Select the “Service Invoice” link at the bottom of the page to view the service invoice details.
Select the “Paid Prepayment Invoice” link at the bottom of the page to view the prepayment invoice details.
Select the “Payments” link at the bottom of the page to view the payment information of the voucher.
Select the “Receipts” link at the bottom of the page to view the receipt information of the voucher.
Select the “Transfer Debit Note” link at the bottom of the page to view the transfer note of the voucher.
Select the “Transfer Prepayment / Credit Note” link at the bottom of the page to view the transfer credit note details.

Reversing the adjustment voucher – An overview

Both the single currency and the multi currency adjustment voucher can be reversed through this page. The reversal voucher number is automatically generated by the system if the numbering type is not set to “Manual”. You can also enter a unique voucher number reversal adjustment voucher. This page allows you to provide the date on the reversal adjustment voucher is raised. The system displays the number identifying the adjustment voucher, date on which the adjustment was raised and the voucher type. The system also displays the customer information like code identifying the customer, name of the customer, hierarchy in which the adjustment is made, sequence in which the documents are taken up for adjustments. You can also provide the reason code and a remarks pertaining to the reversal of the adjustment voucher. The system also displays the credit and the debit document details of the adjustment voucher like current adjustment amount, amount pending to be adjusted, discount, charges etc.

The system updates the status of the adjustment voucher to “Reversed” after reversal. The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation details of the adjustment voucher.