Selecting adjustment voucher for authorization

This page allows you to search and select the adjustment voucher for authorizing and returning. Tell me more

Select the “Authorize Adjustment Voucher” link under the “Customer Balance Adjustment” business component.

The “Select Adjustment Voucher” page appears.

Enter the following field if you are aware of the voucher number:

Voucher #	The number identifying the adjustment voucher (Alphanumeric, 18).
Voucher Type	Use the drop-down list box to select the type to which the adjustment voucher belongs. The voucher types available are
	Single Currency – Select this option to search for the single currency adjustment voucher for authorization or for returning.
	Multi Currency - Select this option to search for the multi currency adjustment voucher for authorization or for returning.
	The system displays the “Multi Currency” by default.

Select the “Authorize Voucher” link provided alongside for authorizing adjustment voucher.

Enter the following fields in the “Search Criteria” group box to search for the adjustment voucher:

Customer Code	The code identifying the customer whose adjustments are to be authorized (Alphanumeric, 18). Mandatory. The customer code must be defined in the “Create Customer” of the “Customer” business activity. The system retrieves the voucher details for the customer entered here.
	Help facility available.
Customer Name	The customer name (Alphanumeric, 60). Enter the customer name in full or specify it partially using the * characters. The system retrieves the vouchers whose customer name is similar to the text entered here.
Currency	Use the drop-down list box to select the currency of the adjustment voucher. All the currencies mapped to the login organization are available for the selection.
User ID	The login ID of the users who created the journal voucher (Alphanumeric, 30). The system retrieves all the vouchers created by the user specified here. The system displays the login ID of the user by default on launch of the page.
Voucher Type	Use the drop-down list box to select the type to which the adjustment voucher belongs. The voucher types available are
	Single Currency – Select this option to search for the single currency adjustment voucher for authorization or for returning.
	Multi Currency - Select this option to search for the multi currency adjustment voucher for authorization or for returning.
	Both - select this option to search for both the single currency and multi currency adjustment vouchers for authorization or for returning.
	The system displays “Both” by default.
Voucher # From	The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the adjustment voucher numbers that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher # From” field.
	If this field is left blank and the “Voucher # From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher # From” field till the last voucher.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the vouchers are posted. All the finance books mapped to the login organization units are available for selection.
Voucher Date From	The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the adjustment vouchers that are raised later than this date. The date entered here must be less than the date entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher starting from the first voucher in the database till the voucher raised on the date specified in the “To” field.
To	The ending date in the range of voucher dates until which the voucher details must be retrieved (Date Format). The system lists all the adjustment vouchers that are raised earlier than this date.
	If this field is left blank and “Voucher Date From” field is entered, then the system retrieves the vouchers raised on the date specified in the “Voucher Date From” field till the last voucher in the database.

Note: The system displays the system date in “Voucher Date From” and “To” on launch of the page.

Voucher Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher from the first voucher in the database till the voucher whose amount is the amount entered in the “To” field.
To	The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the entered here.
	If this field is left blank and the “Voucher Amount From” field is entered, then the system retrieves the voucher whose amount is the value entered in the “Voucher Amount From” field till the end of the database.

Click the “Search” pushbutton to retrieve the vouchers based on the search criteria.

Note: The system displays all the vouchers in “Fresh” status based on the “Voucher Type” selected.

The system displays the following fields in the “Search Results” multiline:

Voucher Type	The type of the adjustment voucher which could be “Single Currency” or “Multi Currency”.
Voucher #	The number identifying the adjustment voucher.
Date	The date on which the adjustment vouchers were raised.
Currency	The transaction currency of the adjustment.
Amount	The total transaction amount of the voucher.
Finance Book	The code identifying the finance book in which the adjustments are posted.

Check the box in the “Select” column of the multiline to mark the vouchers.

Click the “Authorize Vouchers” pushbutton to authorize the adjustment voucher.

Note: For single currency transactions, ensure that the sum of the “Current Adjustment Amount” for Credit documents and the sum of the “Adjusted Amount” for Debit Documents must be equal for the selected records in the multiline.

For the Adjustment Vouchers selected for authorisation, If the credit document is of type “Prepayment Invoice” and if the selected Prepayment Invoice have any taxes, the system transfers the tax amount (proportionate to adjustment amount) to the TCD account or to Expenses account based on the option set in the “Set Function Defaults” activity.

The tax amount to be transferred to Expense account or to TCD Account will be computed proportionately:

Tax Amount to be Expensed Off or to be Transferred to TCD Account

Prepayment Invoice Tax / Total Prepayment Invoice Amount

Current Adjustment Amount against the Prepayment Invoice

The system updates the status of the adjustment voucher to “Authorized”.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account information.

Selecting adjustment vouchers for authorization – An overview

This page allows you to search and select the adjustment voucher for authorizing and returning. You can authorize the vouchers in “Fresh” status. You can enter the voucher number directly and specify the voucher type.

You can select “Single Currency” voucher type for authorizing or returning the single currency adjustment voucher.
You can select “Multi Currency” voucher type for authorizing or returning the multi currency adjustment voucher.

You can also carry out the search using the code identifying the customer, name of the customer, transaction currency of the voucher, login ID of the user who created the vouchers, type to which the voucher belongs, the code identifying the finance book, the number identifying the adjustment voucher, the date on which the vouchers were raised and the transaction amount of the vouchers. The system displays the voucher details based on the search criteria in the multiline. The system updates the status of the voucher to “Authorized” after authorizing.

What you can do in this page

Select vouchers, based on the type for authorization

The adjustment vouchers can be selected based on the voucher type for authorization.

Set “Single Currency” in the “Voucher Type” field to select the single currency adjustment voucher for authorization.
Set “Multi Currency” in the “Voucher Type” field to select the multi currency adjustment voucher for authorization.