Authorize Adjustment Voucher – A summary of the activity
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This activity allows you to search and select both single currency and the multi currency adjustment vouchers for authorization and authorizing it. You can modify the voucher details before authorization through this activity. This activity allows you to modify the finance book in which the credit document adjustments are posted. After modification, the system recomputes the adjustment amount and recalculates the proposed adjustments based on the “Voucher Type” selected. You can also return the vouchers before authorization. The “Returned” vouchers can be updated to “Fresh” status in the edit activity. Both single currency and the multi currency vouchers can be authorized through this activity. The authorized vouchers can only be reversed and cannot be modified or deleted.
The system updates the status of the voucher to “Authorized” after authorizing. The system updates the status to “Returned” after retuning the vouchers. The system updates the login ID of the user to “Last Modified By” and the system date to the “Last Modified Date”. The system also displays the creation history of the voucher.
Getting familiar with the pages inside
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Go to page… |
For… |
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Select Adjustment Voucher |
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Authorize Adjustment Voucher |
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Accounting Information |
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Account Based Credit Note |
Viewing account based credit note |
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Account Based Debit Note |
Viewing account based debit note |
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Prepayment Invoice |
Viewing prepayment invoice |
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Direct Invoice |
Viewing direct invoice |
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Item Based Credit Note |
Viewing item based credit note |
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Item Based Debit Note |
Viewing item based debit note |
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Service Invoice |
Viewing service invoice |
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Paid Prepayment Invoice |
Viewing paid prepayment invoice |
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Payment Voucher |
Viewing payment voucher |
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Receipts |
Viewing receipts |
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Transfer Debit Note |
Viewing transfer debit note |
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Transfer Credit Note |
Viewing transfer prepayment or the credit note |
What you can do in this activity
Automatic calculation of discount and charges
Capture cost center for adjustment transaction
View the debit and credit documents before modification
The single currency and the multi currency adjustment vouchers can be authorized. The authorized vouchers cannot be modified or deleted. It can only be reversed.
Go to “Select Adjustment Voucher” or “Authorize Adjustment Voucher” page.
Select any voucher in the “Fresh” status and authoriza it.
The system updates the status of the voucher to “Authorized”.
Modify the adjustment voucher before authorization
The adjustment details can be modified before authorization.
Go to “Authorize Adjustment Voucher” page.
Modify the adjustment details if required and authorize it.
The system updates the status of the voucher to “Authorized”. The system updates the login ID of the user to the last modified by and the system date to the last modified date.
The adjustment vouchers can be returned before authorization. The returned vouchers will be updated to the “Fresh” status in the edit activity. The single currency and the multi currency adjustment vouchers can be returned.
Go to “Authorize Adjustment Voucher” page.
Click the “Return Voucher” pushbutton for returning the adjustment voucher.
The system updates the status of the voucher to “Returned”.
The finance book in which the credit documents are posted, can be modified before authorization.
Go to “Authorize Adjustment Voucher” page.
Modify the finance book.
Select the credit documents whose adjustments are posted in the modified finance book and belonging to the same currency as that of the “Credit Document Currency” in the header.
Select the debit document belonging to any currency and any finance book if voucher type is multi currency.
Select the debir document belonging to the same currency as that of the credit document if the voucher type is single currency.
Rerun the propose and the compute adjustments for calculating the new adjustment value.
Automatic calculation of discount and charges
The system automatically calculates the discount amount of the document and the penalty charged on the document for the delayed payment.
Go to “Authorize Adjustment Voucher” page.
Enter all the necessary information and select one credit and the debit document for adjustment. The system calculates the discounts and the charges on proposing the adjutments.
Capture cost center for adjustment transaction
The cost center, in which the adjustment transactions must reside, can be captured through this activity.
Go to “Authorize Adjustment Voucher” page.
Specify the cost center for the adjusting debit document.
View the debit and credit documents before modification
The various debit and the credit documents can be viewed before authorizing or returning.
Go to “Authorize Adjustment Voucher” page.
Select the appropriate links provided at the bottom of the page to view various debit and the credit documents.