Simulating allocation

This activity allows you to simulate the process of cost allocation in a finance book for an accounting period. Tell me more.

Select the “Simulate Allocation” link present under “Cost Allocation” business component.

The “Simulate Allocation” page appears.

Enter the following fields

Run No	The run number of the allocation that is to be used for simulation (Integer).
	Help facility available

Note: The run number entered in this field must have already been defined for the finance book and the accounting period and for the ‘allocated on’ Option.

Allocated On	Use the drop-down list box to select the type of cost that is involved in the allocation simulation. You can select from “Actuals” or “Budget”.
	Actuals – indicates that the allocation is done on the actual cost of a cost center or a cost element.
	Budget – indicates that the allocation is done on the budgeted cost of a cost center or a cost element.
	The system displays “Actuals” by default on launch of the page.

Note: If “Actuals” is selected here, then the run number must have been defined with the “Actuals” or “Both” options in the “Allocate On” field of the “Create Allocation” activity.

Similarly, if “Budget” is selected here, then the run number must have been defined with the “Budget” or “Both” options in the “Allocate On” field of the “Create Allocation” activity.

Finance Book	Use the drop-down list box to select the code identifying the finance book that has been mapped to the login organization unit and the business unit. All the finance books that have been mapped to all the cost centers of the business unit will be available for selection in alphabetical order. The system displays the first value by default on launch of the page.
Accounting Year	Use the drop-down list box to select the accounting year in which the cost allocation is taking place.

Note: When “Actuals” has been selected in the “Allocated On” field then all the accounting years of the selected finance book that are in “Open” status will be available for selection. The system displays the accounting year in which the system date lies, by default on launch of the page.

When “Budgets” has been selected in the “Allocated On” field, then all those years for which the budget provided in the “Budget No” field has definitions are displayed.

The starting and ending date of the accounting year are concatenated and displayed in the “Accounting Year” field.

Accounting Period	Use the drop-down list box to select the accounting period in which the cost allocation is taking place.
	When “Actuals” has been selected in the “Allocated On” field all the accounting periods of the selected accounting year that are in “Open” status will be available for selection. The system displays the accounting period in which the system date lies, by default on launch of the page.
	When “Budgets” has been selected in the “Allocated On” field, all those periods for which the budget provided in the “Budget No” field has definitions gets displayed along with “All”.

Note: The starting and ending date of the accounting period are concatenated and displayed in the “Accounting Period” field.

Budget No	The number identifying the budget of the cost element that is being simulated (Alphanumeric, 10).
	Help facility available

Note: Data entry in this field is mandatory if “Budget” has been selected in the “Allocate On” field and vice-versa.

The number identifying the budget entered in this field should be a period budget and should be of the type “Cost Center – Cost Element” in “Authorized” status.

Version No

The number identifying the version of the budget (Alphanumeric, 4).

Note: This field should be left blank if “Actuals” have been selected in the “Allocate On” field.

Increment Runs

Check this box if you want to simulate the allocation run based on the previous run numbers on an incremental basis.

Note: When this field is checked then all the run numbers not simulated till the one entered in the “Run No” field will be considered for allocation.

The system sets the “Execute Incrementally” parameter to “Yes”.

If this is not set then, during the simulation process the allocations that had already been done for the previous run numbers would be deleted and overwritten with the new simulated allocations.

If this set then, during the simulation process the allocations that had already been done for the previous run numbers would be retained and their effect will be considered for further allocations.

Click the “Simulate” pushbutton to simulate allocation.

The system generates the simulated allocation entries in a temporary mirror table.

To proceed, carry out the following

Select the “Allocation Journal” link from the bottom of the page to view the allocated journal entries.