Recording time sheet for an employee

The "Record Time Sheet " page allows you to enter the actual duration spent on a task or work order. Tell me more.

Select the “Record Time Sheet” link at the bottom of the “Employee Work Information” page.

The “Record Time Sheet” page appears.

Note: You can record the time sheet for an employee only if the “Employee Time Sheet Updation Mode” field is set to “Manual” in the “Set Options” activity of the current business component.

The system displays the following field:

Date & Time Format

The format in which the date and time fields must be entered. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Employee Details” group box:

Employee #	The employee code of the logged in user.
Employee Name	The name of the employee.

The system displays the following in the “Work Order Details” group box:

Visit Package #	The visit package to which the work order is associated.
Aircraft Reg #	The aircraft registration number for which the visit package is applicable.
Work Order #	The work order number for which the time sheet details must be entered.
Job Type	The type of the job, which could be “Aircraft”, “On-Wing” or “Component Replacement”.

Enter the following in the “Task Details” group box:

Task #

Use the drop-down list box to select the task for which the execution details must be entered.

If the “Task Reporting” option is set to “Assigned Employees” in the “Set Options” activity, the system lists only those tasks in the work order, which have been assigned to the currently logged in user. Otherwise, the system lists all the tasks in the work order.

Leave this field blank if you wish to record the time sheet details for the work order. The system leaves the field blank by default.

Click the “Get Details” pushbutton to retrieve the time sheet details entered for the task and work order combination.

The system displays the following fields on clicking the “Get Details” pushbutton:

Revision #	The revision number of the task.
Task Description	The textual description of the task. Zoom facility available.
Sign-Off Status	The sign-off status of the task. The system displays one of the following:
	“Yes” – If sign-off has been completed.
	“No” – If sign-off is yet to be performed.
	“Void” – If sign-off of the task has been voided in the “Record Employee Timesheet for Hangar Work Orders” page.
	“Not Reqd” - If sign-off is not required.
Sch. Start Date	The date on which the task execution has to be started.
Sch. End Date	The date on which the task has to be complied with.

Enter the following in the “Work Details” multiline:

From Date	The date on which the task execution was started (Date format). The date entered in this field must be in the format displayed in the “Date & Time Format” field. Data entry in this field is mandatory if the “To Date” or “Worked Hours” is entered.
Note: Ensure that the difference in days between the “From Date” and the system date is within the limit specified in the "Back Dated Reporting Time Limit" option in the “Set Options” activity of the current business component..
From Time	The time at which the task execution was started (Time format). The time entered in this field must be in the format displayed in the “Date & Time Format” field. Data entry in this field is mandatory if the “From Date” is entered and “Time Unit” is set to “Hours”.

Note: The system defaults the date and time on which the task is assigned to the employee in the “From Date” and “From Time” fields.

If the “To Date”, “To Time” and “Worked Hours” fields are entered, the system automatically calculates the “From Date” and “From Time” based on the time unit selected.

To Date	The date on which the work order or task was ended (Date format). The date entered in this field must be in the format displayed in the “Date & Time Format” field, as specified for the login organization unit and must be equal to or later than the date entered in the “From Date” field. Data entry in this field is mandatory if the “From Date” or “Worked Hours” is entered.
Note: Ensure that the difference in days between the “To Date” and the system date is within the limit specified in the "Back Dated Reporting Time Limit" field in the “Set Options” activity of the current business component. Ensure that the date range specified by the “From Date” and “To Date” fields do not overlap with the indirect work hours reported for the same employee. Also ensure that the date range is within the date range specified by the work order start and end dates.
To Time	The time at which the work order or task was ended (Time format). The time entered in this field must be in the format displayed in the “Date & Time Format” field, as specified for the login organization unit. The time must be greater than the “From Time”, if the dates specified in the “From Date” and “To Date” fields are the same. Data entry in this field is mandatory if the “To Date” is entered and the “Time Unit” is set to “Hours”.
Time Unit	Use the drop-down list box to specify the unit of measurement for the time, which could be “Minutes”, “Hours” or “Days”. The system sets the field to “Hours” by default.

Note: Ensure that the leave is not approved for the employee for the date range specified in the “From Date” and “To Date” fields, and for the time range specified in the “From Time” and “To Time” fields.

Note: The system defaults the date and time until which the task is assigned to the employee in the “To Date” and ‘To Time” fields.

If the “From Date”, “From Time” and “Worked Hours” fields are entered, the system automatically calculates the “To Date” and “To Time” based on the time unit selected.

Worked Duration

The actual time spent, in hours, days, or minutes, on the task or work order, by the employee. Data entry in this field is mandatory if the “From Date” or “To Date” is entered.

Ensure that the value entered here is positive.

Note: If you leave this field blank, the system displays the difference between the “From date and time” and “To date and time”.

Attendance Type

Use the drop-down list box to specify the attendance type for the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the active quick codes identified for “Attendance Type” in the “Work Center” business component, along with the inactive attendance types. The system displays “Normal” by default.

The system displays the following:

Timesheet Status

The status of the timesheet, which could be one of the following:

Fresh - Indicates that the timesheet record has been created newly.
Confirmed – Indicates that the timesheet record is confirmed.
Not Required – Indicates that the timesheet confirmation is not required.
Authorized – Indicates that the timesheet booking is authorized.

Note: The system retains the timesheet status even if the start date, end date, start time or end time is modified.

Note: You cannot modify the authorized timesheet records.

The system displays the following:

Assignment Comments

Any general comments or remarks regarding the assignment of the work order or task to the employee.

Enter the following:

Employee Comments

Any general comments or remarks specified by the employee regarding the work order or task execution (Alphanumeric, 255).

Note: Ensure that no delay information has been entered for the period specified in the multiline for the work order or task.

The system displays the following fields:

Previous Employee Comments	Any previous comments recorded for the work order or task execution.
Note: The system retrieves the previous employee comments from the Comments History.
Update Mode	The mode by which the work details are recorded.

Note: Ensure that no delay information has been entered for the period specified in the multiline for the work order or task.

Click the “Update Time Sheet” pushbutton to update the time sheet details for the employee.

The system performs the following:

Updates the time sheet details of the employee for each work order and task combination.
Updates the timesheet status for the newly added records as “Fresh”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set as “Required” in the “Set Options” activity of the current business component.
Updates the timesheet status for the newly added records as “Confirmed”, if the “Confirmation of Timesheet Records” is set as “Not Required” and if the “Authorization of Timesheet Records” is set as “Required” in the “Set Options” activity.
Updates the timesheet status as “Not Required”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set to “Not Required” in the “Set Options” activity.

Note: If the “Authorization of Timesheet Records” is set to “Not Required” in the “Set Options” activity of the current business component, the system updates the “Billable?” field to “Yes” in the “Edit/Authorize Labor Hours” activity of the “Component Work Reporting” business component.

Calculates the labor cost for the timesheet records booked by the employee, using the normal rate and overtime rate specified for the Primary Skill # for the employee, if the Primary Skill # is defined in the “Employee Information” business component. Else the system calculates the labor cost using the job rate defined for the employee.

Note: The system calculates the labor cost using the normal rate for the timesheet records booked with attendance type “Normal” and using the overtime rate for the timesheet records booked with attendance type other than “Normal”.

Sets the “Last Update Date” to the current server date for each work order and task combination.
Updates the employee comments to the Comments History along with the details including comment date, comment type and employee who entered the comments.
If the work order or task is entered and if the job status is “Scheduled”, the system resets the job status to “In-Progress”.
If there is a change in the job status for the work order or the task, then the system updates the status log history of the work order accordingly.
For the aircraft specified in “Aircraft Reg #” field, the condition is changed from “Operational” to “Under Maintenance”, with the date of condition change being the date entered in the “From Date” field in the multiline.

To proceed carry out the following

Select the “Record In-Direct Work Hours” link at the bottom of the page to record indirect work hours for the employee.
Select the “Review Comments” link at the bottom of the page to view the comments recorded for the work order.

Recording time sheet for an employee – An overview

The "Record Time Sheet " page allows you to enter the actual duration spent on a task or work order. If you wish to specify the actual duration for the task associated to the work order, you can select the task and specify the duration spent on the task by recording the starting and ending date and time. In this page, you can also enter the time sheet details for the work order.

The system updates the time sheet details and changes the task and the work order status from “Scheduled” to "In-progress".