Approving supplier

This activity allows you to evaluate supplier audit results and then approve or reject suppliers.

Select the “Approve Supplier” under the “Supplier” business component.

The “Approve Supplier” page appears.

In the input box, enter Supplier #, Supplier Name, Supplier Type, Supplier Category and / or SPEC 2000 Code for the audit records you want to approve or reject.

Enter the following field.

Quality Audit Result

To retrieve supplier-based audits with specific result, select the result from the drop-down list box. The drop-down list box displays the following: Approved, Rejected, Overdue and Pending. The search retrieves the audits with the result as selected here.

Click the “Go” pushbutton to retrieve records for the given criteria.

The following details of supplier audit records are displayed in the “Search Results” multiline.

Supplier #	The unique identifier of the supplier.
Supplier Name	The name of the supplier.
Supplier Status	The status of the supplier, such as Active of Inactive.
Audit Result	The result of the latest audit undertaken on the supplier. Displays ‘Pending’, If no audit report is available for the supplier If the audit report is in the Closed status and has not been approved or rejected yet Displays ‘Overdue’, The next audit date for the supplier audit has already passed by
Audit Date	The date on which the latest audit was undertaken on the supplier.
Next Audit Date	The date on which the forthcoming audit on the supplier is scheduled.
Supplier Type	The type of the supplier.
Currency	The currency in which the supplier accepts payment. .
Category	The category of the supplier.
SPEC 2000 Code	The SPEC 2000 Code of the supplier.

Click on the data hyperlink in the Supplier # column to display the below details:

Supplier #	The unique identifier of the supplier.
Audit Results	Indicates whether the audit of the supplier has been approved or rejected. This field gets updated based on the click of the Approve Reject pushbutton.
Last Modified By & Date	The login user who most recently modified the supplier record and the date on which the employee modified the record
Remarks	The remarks recorded in the supplier audit record.

The “Audit Details” multiline displays the details for the record selected in the “Search Results” multiline.

Audit Report #	The unique identifier for the audit report.
Audit Status	The status of the audit report.
Audit Date	The date of the audit report.
Auditor	The auditor for the supplier audit.
Audit Class	The class of the supplier audit.
Audit Findings	The findings of the supplier audit.
Audit Interval	The time gap between consecutive audits on the supplier.
UOM	The unit of measurement for audit interval.
Next Audit Date	The scheduled audit date of the next supplier audit.
Created By	The login user who created the record.
Created Date	The date on which the login user created the audit record
Audit Schedule #	The audit schedule of the supplier audit.

Enter the following under the multiline.

Remarks

Additional information on the latest supplier audit.

This field is mandatory, if you want to reject the audit of the supplier.

Click the “Approve” pushbutton to approve the supplier based on audit details.

The status of the supplier becomes ‘Approved’.

Click the “Reject” pushbutton to reject the supplier based on audit details.

The status of the supplier becomes ‘Rejected’.

To proceed, carry out the following

Use the Quick Links drop-down list box to select the following links and then perform related jobs.
View Supplier Details
View Supplier Location Details
Initiate Quality Audit
View Quality Audit Report