Maintaining the supplier correspondence details

This page allows you to enter the supplier correspondence details for a subcontract order that has been raised for a supplier. Tell me more.

Select the “Maintain Supplier Correspondence” link in the “Select Subcontract Order” page. Alternatively, select the hyperlinked subcontract order number in the multiline of the same page.

The “Maintain Supplier Correspondence” page appears.

The system displays the following fields:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following field in the “Order Information” group box:

SCO#

The subcontract order selected in the previous page.

Enter the following field:

Amendment #

Use the drop-down list box to select the amendment number of the subcontract order for which the correspondence details must be recorded. The system lists all the amendment numbers associated with the subcontract order. By default, the system displays the latest amendment number for the subcontract order.

Note: The system lists all the line numbers associated with the selected subcontract order amendment number, in the “SCO Line No” drop-down list box.

The system displays amendment number as zero, if the subcontract order document is not amended.

The system displays the following:

SCO Type	The type of SCO, which could be “Ad-hoc” or “Service".
Status	The status of the subcontract order.
SCO Date	The date on which the subcontract order is raised.
Remarks	The additional comments regarding the subcontract order. Zoom facility available.

The system displays the following in the “Supplier Details” group box:

Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier. Zoom facility available.
Contact Person	The name of the contact person.
Phone #	The phone number of the contact person.
Fax #	The fax number of the contact person.
Email	The email ID of the contact person.
Address	The address of the contact person. Zoom facility available.

Enter the following field in the “Order Details” group box:

SCO Line #

Use the drop-down list box to specify the line number of the subcontract order for which the correspondence details must be entered. The system lists all the line numbers associated with the selected subcontract order amendment number.

Select “Doc” in this field, if you wish to record supplier correspondence details for the subcontract order as whole.

The system displays the following, only on selecting the line number in the above field:

Service #	The code identifying the service number.
Description	The textual description of the service. Zoom facility available.
Units Ordered	The number of units ordered.
UOM	The units of measurement in which the SCO is transacted.
Acknowledged Units	The number of units acknowledged.
Requesting Location	The organization unit from where the service is requested.

Enter the following in the “Correspondence Details” multiline:

Date	The date on which the supplier correspondence details are recorded for a subcontract order (Date Format).
Supplier Remarks	The remarks of the supplier for the subcontract order (Alphanumeric, 255).
Buyer Remarks	The remarks of the buyer for the subcontract order (Alphanumeric, 255).

Note: Ensure that either the buyer’s or the supplier’s remarks are specified, if the “Date” field is entered.

Click the “Maintain Correspondence Details” pushbutton to record the supplier correspondence details.

The system displays the following field in the “Record Statistics” group box:

Last Modified By	The name of the user who modified the supplier correspondence details.
Last Modified Date	The date on which the supplier correspondence details were last modified.

To proceed, carry out the following

Select the “View Subcontract Order” link at the bottom of the page to view the subcontract order details.

Maintaining the supplier correspondence details – An overview

This page allows you to enter the supplier correspondence details for a subcontract order that has been raised for a supplier. The system retrieves and displays all the SCO details. You can record the supplier correspondence details for the subcontract order as a whole or select the line number of the subcontract order for which the correspondence details must be recorded. You can enter the supplier and buyer remarks along with the date. The system updates the correspondence details and stores the name of the currently logged in user and server date.

What you can do in this page

Record the correspondence details for the subcontract order as a whole or for every line number of the subcontract order

You can record the details for the entire subcontract order or select a specific line number of the amended subcontract order, for which the supplier correspondence details must be recorded.

Select the amendment number of the subcontract order, in the “Amendment #” field.

On selecting the amendment number, the system lists the SCO line numbers associated with the selected amendment number in the “SCO Line#” field.

If you wish to record the details for the subcontract order as a whole, select “Doc” in the “SCO Line #” field.

If you wish to record the details for a particular SCO line number, select the SCO line number in the “SCO Line#” field.

Enter the date, supplier remarks and the buyer remarks in the “Correspondence Details” multiline.

Click the “Maintain Correspondence Details” pushbutton.

The supplier correspondence details are recorded for the subcontract order, or its line number, as specified in the “SCO Line #” field.