Recording Spares Shipped during creation or modification of repair order

Select the “Spares Shipped” tab in the "Edit Terms and Conditions" page.
Enter the following in the “Spares Shipped” multiline:

Part #

The code identifying the part, which is to be shipped for repair (Alphanumeric, 40). This field is mandatory when the “Spares” field is set to “Shipped”. Ensure that this number is already defined in the “Part Administration” business component and is in “Active” status.

Help facility available.

Note: The part must be of type “Consumable”, “Expendable” or “Tools

Note: The system displays or hides the Mfr. Part # and Mfr. # based on the options set in “Set Inventory Process Parameter” activity in the “Logistics Common Master” business component.

If the “Enable Manufacturer Part # control in transaction” is set as "Yes", the system displays both the Mfr. Part # and Mfr. # in the multiline.
If the “Enable Manufacturer Part # control in transaction” is set as "No", the system hides both the Mfr. Part # and Mfr. # in the multiline.

Mfr. Part #

The number provided by the manufacturer of the part (Alphanumeric, 40). The manufacturer uses this number as reference.

The system ensures that the value entered in this field is defined in the “Part Administration” business component.

Help facility available.

Mfr. #

The code identifying the manufacturer of the part (Alphanumeric, 45).

Help facility available.

The system ensures that the following is true for “Mfr. Part #”;

The entered Mfr. Part # and Mfr. # is a valid combination.
If the Mfr. # field is blank and the Mfr. Part # entered is same for more than one internal Part #, the system considers the Supplier # entered as Mfr. # to retrieve the internal Part #. The user must enter the Mfr. #, if Supplier # is not available or for the combination of Mfr. Part # and Supplier # internal Part # cannot be retrieved.
If a value exists in the Part #, Mfr. Part # and Mfr. # fields, the system ensures that the combination of Mfr. Part # and Mfr. # corresponds to the Part #.
If a value exists in the Part # and Mfr. Part # fields and the Mfr. # is blank, the system ensures that the Mfr. Part # corresponds to the Part # entered.
If a value exists in the Part # and Mfr. # fields and the Mfr. Part # is blank, the user must enter the Mfr. Part #.

The system displays the following in the “Spares Shipped” multiline:

Part Description

The textual description of the part.

Enter the following in the “Spares Shipped” multiline:

Quantity

The quantity of the part to be shipped for repair. Ensure that the quantity entered is greater than zero.

UOM

The unit of measurement of the part (Alphanumeric, 10. Mandatory. Ensure that it is a valid UOM that is already defined in the “Unit of Measurement Administration” business component and is in “Active” status.

Help facility available.

Note: If the UOM is not the same as stock UOM as defined in “Part Administration” business component, then ensure that there is a conversion factor defined in the UOM to Stock UOM either in “Part Administration” or “Unit Of Measurement Administration” business component.

If the quantity is entered in fractions, then the UOM must allow fractions.

Stock Status

Use the drop-down list box to select the user-defined stock status of the part. The system lists all the stock statuses whose ownership-attribute is set as “Internal” or “Customer” and are mapped to the “Repair Order Issue” transaction in the “User Defined Stock Status” business component.

On clicking the “Edit Terms and Conditions” pushbutton, the system ensures that the selected stock status is an internal stock status, if the repair order has no customer reference.

On clicking the “Release for Shipping” pushbutton, the system creates a repair order issue based on the stock status selected for the spares.

Location

Use the drop-down list box to specify the location of the part, from where it has to be issued.

Warehouse #

The number identifying the warehouse that is already defined in the “Storage Administration” business component that is in “Active” status (Alphanumeric, 10). Mandatory. Ensure that the quantity entered is available in the warehouse for shipping

Help facility available..

Note: Ensure that the part number, warehouse, and location do not have duplicate entries.

The system displays the following in the “Spares Shipped” multiline:

Issued Qty

The quantity of the issued part.

Enter the following in the “Spares Shipped” multiline:

Return Type	Use the drop-down list box to select the type of return, which could be:
	Returnable – the part is returned after use (This could be used in case tools are shipped).
	Non-Returnable – when the spares need not be returned.
	The system displays “Non-Returnable” by default.
Return to Location	Use the drop-down list box to select the location to which the component should be returned, when “Return Type” is selected as “Returnable”. This field must be specified when the “Return Type” is set to “Returnable”.
Warehouse #	The number identifying the warehouse (Alphanumeric,10).Ensure that this field is not left blank. Help facility available.
Issued Quantity	The total quantity of part issued for repair.

To proceed carry out the following:

Select the "Terms and Conditions" tab to record details of terms and conditions.
Select the "Inbound Shipment and GTA Details” tab to record shipment and GTA details of parts in the repair order.