Help on BPO

A BPO is created for procurement of parts, for which long-term contracts or agreement are made with the supplier, for supply of material having low value and high level of requirement. This page allows you to retrieve the details of the blanket purchase order created in the “Create BPO” activity of the “Blanket Purchase Order” business component. You can carry out the search using the BPO number, the date on which the BPO is raised, the type of the BPO, the part number, type of the part, part status, supplier code, the category to which the BPO belongs and the user status.

Click the lens icon positioned next to the “Copy BPO # ” field in the main screen.

The "Help on BPO" page appears.

Enter the following in the "Search Criteria" group box to search for a blanket purchase order. Entry in these fields is optional.

BPO #	The number identifying the BPO you wish to retrieve (Alphanumeric, 18). You can enter the BPO number in full or specify it partially using the “*” character. The system retrieves all the BPOs with BPO numbers similar to the number entered here. Leave this field blank, to retrieve all the BPOs.
Agreement #	The number identifying the document that serves as an agreement between the supplier and the company (Alphanumeric, 18).
BPO Date From	The starting date in the range of BPO dates from which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to “BPO Date To”. The system lists all the BPOs that are raised later than this date. Leave this field blank to retrieve all the BPOs, irrespective of the starting date.
BPO Date To	The ending date in the range of BPO dates until which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the BPOs that are raised earlier than this date. Leave this field blank to retrieve all the BPOs, irrespective of the ending date.
Part Type	Use the drop-down list box to specify the part type for which the BPO was raised. The part types are predefined in the system. The various part types are “Raw material”, “Expendable”, “Tool”, “Consumable”, “Miscellaneous” and “Kit”. The system retrieves all the BPOs whose part type is similar to the value entered here.
BPO Type	Use the drop-down list box to specify the type of the BPO. The BPO could be of the type “Rate”, “Quantity” or “Value”. Select blank, to retrieve blanket purchase orders of all types.
Part #	The part number, for which the BPO is to be retrieved, was raised (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the BPOs whose part numbers are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the part.
BPO Category	Use the drop-down list box to specify the category to which the BPO belongs. All the categories in the ‘active’ status, defined in the “Create Common Category” activity of “Logistics Common Master” business component are listed for selection. The system retrieves all the BPOs that are of the category specified here. Leave this field blank, to retrieve all the BPOs irrespective of the BPO category.
Supplier #	The code identifying the supplier on whom the BPO is raised (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the BPOs raised on supplier numbers that are similar to the number entered here. Leave this field blank to retrieve all the BPOs, irrespective of the supplier.
Status	The status of the BPO, which could be one of the following:
	§ Draft – Indicates that the BPO has been created but some mandatory information has not yet been entered.
	§ Fresh – Indicates that the BPO has been created and all the mandatory information has been entered. A “Fresh” BPO can be modified, canceled or authorized.
	§ Open – Indicates that the BPO is authorized and is open for transactions. A BPO can be authorized in “Authorize Blanket Purchase Order” activity. An “Open” BPO can only be amended.
	§ Hold – Indicates that the BPO is temporarily put on hold. The BPO is put on hold in “Hold / Release Blanket Purchase Order” activity.
	§ Short Closed – Indicates that the BPO is closed. A “Short Close” BPO cannot be used for any transactions. A BPO can be short closed in “ShortClose Blanket Purchase Order” activity.
	§ Canceled – Indicates that the BPO is canceled. The BPO can be canceled in “Edit BPO” activity.
	§ Partially Amended – Indicates that the “Open” BPO is under amendment or the BPO has been taken up for amendment.
	§ Amended – Indicates that the BPO is amended. A BPO can be amended in the “Amend Blanket Purchase Order” activity. The amended BPO are yet to be authorized.
	§ Under Authorization – Indicates that the BPO is under authorization or the BPO is taken for authorization.
Buyer Group	The buyer group of the user that created the document. Buyer group consists of one or more buyers, who are identified for the procurement of specific items.
User Status	Use the drop-down list box to select the user-defined status of the BPO. All the “Active” user statuses defined in the “Create User Status” activity of “Logistics Common Master” business component are listed for selection. The system retrieves all the BPOs that are in the user-defined status specified here. Leave this field blank, to retrieve all the BPOs irrespective of the user-defined status.

Click the “Search” pushbutton, to retrieve the details in the multiline.

The system displays the following in the “Search Results” multiline.

BPO #	The BPO retrieved by the system.
BPO Amendment #	The amendment number of the BPO.
BPO Date	The date on which the BPO was raised.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
BPO Type	The type of the BPO.
Status	The status of the BPO.

Check the box in the “Select” column of the multiline to select the blanket purchase order number.

Click the “OK” pushbutton.