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This page allows you to record an unplanned return. Tell me more.
Select the “Create Unplanned Return” link under the “Stock Return” business component.
The “Create Unplanned Return” page appears.
The system displays the following in the “Return Document Details” group box:
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Return # |
A unique number identifying the unplanned return. This number is generated and displayed by the system, when the “Create Unplanned Return” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component. |
Enter the following fields in the “Return Document Details” group box:
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Numbering Type |
Use the drop-down list box to select the numbering type for the Unplanned Return transaction. Mandatory. The system lists the numbering types that have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component, that are in the “Active” status. The numbering type set for the Unplanned Return transaction in the “Document Numbering Class” business component, is displayed by default. Note: You must not select a numbering type that is mapped to a group company, if the unplanned return is being created for the login company. However, if you are creating the unplanned return for a warehouse exclusively mapped to a group company and, if "Separate Numbering Type for Trading Partner Transactions" between the login company and the group company is ‘1’ in the Maintain Options for Partner Transactions activity of Organization Setup, the system automatically generates the unplanned return # on creation based on the numbering type set for the Unplanned Return transaction between these companies in the same activity. If "Separate Numbering Type for Trading Partner Transactions" is set as ‘0’, the system generates the ID # for the unplanned return on creation based on the numbering type you select here. This implies you are required to select a numbering type only if "Separate Numbering Type for Trading Partner Transactions" is ‘0’. |
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Return Category |
Use the drop-down list box to set the return category. The system lists all the quick codes of the type “Return Category” defined in the “Create Quick Codes” activity that are in “Active” status. |
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Status |
Use the drop-down list box to set the status of the unplanned return. Mandatory. |
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The system displays “Fresh” by default. |
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Return Warehouse # |
Use the drop-down list box to select the warehouse for the Unplanned Return transaction. Mandatory. The system lists the warehouse numbers that have already been defined in the “Create Warehouse Information” activity of the “Storage Administration” business component, that are in the “Active” status. Note: The warehouse must be exclusively mapped to the supplier, if the received part is supplier-owned and, stock valuation for the supplier is mandatory. On the contrary, if stock valuation is not required for the supplier, the warehouse you select must not allow valuated parts regardless of ownership. |
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User Status |
Use the drop-down list box to set the user status for the unplanned return. The system lists all the user status of the “User Status” type defined in the “Create Quick Codes” activity that are in “Active” status. |
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Ref Document # |
A unique number identifying the reference document based on which this unplanned return is created (Alphanumeric, 40). |
Enter the following field in the “Accounting Details” group box:
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Account Usage |
Use the drop down list box to select the type of the accounting usage. The system lists all the active user defined “Usages” as defined in the “Account Rule Definition” business component, which are mapped to the event “Unplanned Return”. The system leaves the field blank by default. |
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Note: 1) Ensure that the “Account Usage” is selected for the stock return, if (i) Any of the part has the expense type as “Revenue” and “Issue Basis” other than “Returnable”, (ii) The "Expensing Policy” is not set as “On Receipt” and (ii) The “Ownership” of the part is neither “Customer” nor “Supplier”. 2) Do not enter account usage, if: (i) Part ownership is Customer. (ii) Part ownership is Supplier and, stock valuation for the supplier of the part is not required. (iii) Expense type for the part is Capital. (iv) However, if stock valuation is mandatory for a supplier-owned part, the stock status must also support valuation. Alternately, the reverse of this must also be true. |
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Costing Usage |
Use the drop down list box to select the type of the costing usage. The system lists all the active user defined “Usages” as defined in the “Cost Center Rule Definition” business component, which are mapped to the event “Unplanned Return”. The system leaves the field blank by default. |
Note: Ensure that the costing usage is selected for the stock return, if (i) any of the part has the “Expense Type“ as “Revenue” and “Return Basis” other than “Returnable” (ii) the “Expensing Policy” is not set as “On Receipt” and (ii) the “Ownership” of the part is neither “Customer” nor “Supplier” and the current business component interacts with the “Cost Center Rule Definition” business component.
Enter the following fields in the “Trading Partner Information” group box:
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Trading Partner Type |
The type of the trading partner, which could be “Supplier” or “Customer”. See the table for permitted trading partner type selection |
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Trading Partner # |
The code identifying the trading partner (Alphanumeric, 45). The Trading Partner # entered here must be a valid customer # as defined in the “Customer/Supplier” business component. Ensure that a value is entered in this field, if the “Stock Status” selected in the multiline is owned by the “Trading Partner Type” in the “User Defined Stock Status” business component. Note: You can change the trading partner # only after you have changed the trading partner type. Help facility available. |
The system displays the following:
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Trading Partner Name |
The name of the trading partner. |
Note: The system retrieves and displays the “Trading Partner Type” and “Trading Partner Name” from the “Customer/Supplier” business component.
The system displays the following:
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Base Currency |
The base currency of the login organization unit. However, if the received part is owned by a supplier/group company for which stock valuation is mandatory and, if "Enable Automatic Accounting for Inventory Transactions on behalf of Dest. Company" is set between the login company and the group company, the base currency of the group company is displayed here. |
Enter the following field in the “Part Information” multiline:
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Return Part # |
The number identifying the part that is being returned (Alphanumeric, 40). This value should be greater than zero. The part number entered should be defined in the “Create Parts Main Information” activity of the “Part Administration” business component. The system sets this field as the part number displayed in the “Issued Part #” field by default. Also ensure that the part number is checked as “Maintainable” in the “Part Administration” business component. Note: If the part is owned by a supplier for which stock valuation is required, the valuation method for the part must be “Actual Cost”. Help facility available. |
The system displays the following field in the “Part Information” multiline:
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Part Description |
The textual description of the part being returned. |
Enter the following field in the “Part Information” multiline:
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Return Lot # |
The number identifying the lot to which the part belongs (Alphanumeric, 18). |
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Note: This field is applicable only when the part is lot-controlled or lot- and serial- controlled. Ensure that the lot number is already associated with the warehouse/zone/bin in the “Stock Maintenance” business component and has the required quantity in the required status.
Note:This field is applicable only when the part is serial- controlled or lot- and serial- controlled. You must enter the serial numbers corresponding with the issue quantity. Also ensure that the serial number that is being returned is already defined for the part selected in the “Stock Maintenance” business component and the status of the part is the same as that required 1) If the issue basis of the part being returned is set as “Returnable” in the “Part Administration” business component, then only those serial numbered parts which are “Issued” could be returned. 2) The returned part # and serial #/lot # combination must not be a part issued against a loan order. |
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Return Quantity |
The quantity of the returned parts. |
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Note: The system updates the return quantity as 1 on clicking the “Create Material Return”, if the returned part is serial-controlled, or both serial-controlled and lot-controlled. Note: Ensure that the return quantity is entered, if the returned part is lot-controlled or none-controlled. |
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Return UOM |
The unit of measurement for the part that is returned (Alphanumeric, 10). Ensure that the UOM is already defined in the “Create UOM Information” activity of the “Unit of Measurement Administration” business component and is in the “Active” status. Help facility available. |
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Note: If the transaction UOM is different from the stock UOM, check in the part administration component and in the interactive UOM component provided that conversion exists between the transaction UOM and the stock UOM for the part.
Note: If this field is left blank, on clicking the “Create Unplanned Return” pushbutton, the system defaults the stock UOM.
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WH – Zone # |
The number identifying the zone in the warehouse from where the part is issued (Alphanumeric, 10). Data entry in this field is mandatory when the storage type of the warehouse is “Normal”. Ensure that the zone is already associated with the warehouse in the “Create Warehouse Information” activity of the “Storage Administration” business component and is in the “Active” status. Help facility available. |
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Bin # |
The number identifying the bin in the warehouse from where the part is issued (Alphanumeric, 10). Data entry in this field is mandatory when the storage type of the zone is “Normal”. Ensure that the bin is already associated with the zone in the “Create Warehouse Information” activity of the “Storage Administration” business component and is in the “Active” status. Help facility available. |
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Stock Status |
Use the drop-down list box to select the stock status. The system lists all the “Active” system defined, “User” defined stock statuses mapped for the “ Unplanned Return” transaction type in the “Create User Defined Stock Status” activity of the “User Defined Stock Status” business component. By default, the system sets this field as the stock status that is specified in the transaction type in the activity mentioned above. |
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Note: 1) The stock status for the returned part must be PBH, if the stock status at the time of its issue was PBH. The same must be true for the stock status Consignment, which must be the same at the time of issue and return as well. 2) The stock status of all parts in the receipt must either support or not support valuation. This means the receipt document cannot have parts of which some are valuated while others are not. 3) However, if stock valuation is mandatory for a supplier-owned part, the stock status must support valuation. Alternately, the reverse of this must also be true. |
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Return Basis |
Use the drop-down list box to select the basis on which the part must be returned. The system lists values like "Core", "Excess" and "Returnable". |
Note: The system displays the return basis as “Returnable”, if the issue basis of the part is set as “Returnable” in the “Storage Area Administration” business component.
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Return Classification |
Use the drop-down list box to specify the classification of the returned part. The system lists all the “Active” quick codes of the type “Return Classification” as defined in the “Create Quick Codes” activity of the current business component. By default, the system leaves the field blank. |
Note: This field must be left blank, if the “Return Basis” is “Returnable” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
The system displays the following field in the “Part Information” multiline:
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Current Condition |
The current condition of the part. |
Note: The system displays the “Current Condition” as specified in the “Aircraft” business component.
Enter the following field "Part Information" multiline:
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Condition Returned |
Use the drop-down list box to select the condition in which the stock is returned. The system lists the options “Overhauled”, “Serviceable” and “Unserviceable” and leaves the field blank by default. This field must be entered for a part of type “Component”. |
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Note: The expiry date can be ignored, if the part being returned is not “Shelf Life” controlled in the “Part Administration” business component. Note: If the part being returned is “Shelf Life” controlled in the “Part Administration” business component and the expiry date is not entered then the system,
The system displays the following field in the “Part Information” multiline: |
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Part Type |
The type of the part, such as components, being returned |
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Part Control Type |
The part control type of the requested part, which could be one of the following: |
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Expense Type |
The type of expense incurred while purchasing the part, which could be either “Capital” or “Revenue”. |
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Value |
The value of the part that is returned against each reference document. |
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Current Ownership |
The current ownership of the part, which could be “Customer”, “Supplier” or “Owned”. |
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Owning Agency |
The code identifying the agency that owns the part. |
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Note: The system displays the “Current Ownership” and “Owning Agency” as specified in the “Aircraft” business component.
Note: For a part with issue basis as “Returnable”, the “Ownership” and “Current Ownership” details will be the same.
Enter the following field in the “Other Details” group box:
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User- Defined Detail – 1 |
User- defined details of the parts being returned. |
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User- Defined Detail – 2 |
User- defined details of the parts being returned. |
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Remarks |
Any additional comments pertaining to the creation of the unplanned return (Alphanumeric, 255). |
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Returned By |
The user name and code of the person who returned the parts. |
Enter the following field in the “Attachments” group box:
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File Name |
The name of the file used for document reference that is associated with the stock return (Alphanumeric, 50). |
Click the “Create Unplanned Return” pushbutton to create the unplanned return.
Note: 1) The system does not allow unplanned return, if the part/component is a restricted part with a restriction code that has the process parameter “Allow Unplanned Return” under the entity type Stock Restriction Code in the Define Process Entities activity set as 0/No during the restriction effective period. (You can place restrictions on specific transactions of parts in the “Manage Part Restrictions” activity of Aircraft by associating a restriction code that does not allow these transactions during the period between Effective From and To dates. Restrictions placed on part # via the restriction code apply to all serial #s/lot #s of the part. Restrictions can also be placed on specific serial #/lot # or on a range of serial #s/lot #s of a part. Process parameters of restriction codes are defined in the “Set Process Parameters” page of “Define Process Entities” activity of Common Master.) 2) If the returned part is of type "Component", the part condition must be allowed in the return warehouse, as specified in the "Edit Warehouse - Stock Status / Condition Allowed" page of the "Storage Administration" business component. For example, if warehouse ‘W001’ is defined to store parts in “New” or “Overhauled” condition, only parts in this condition can be returned to the warehouse. 3) The system does not allow the unplanned return of Part # - Serial # that was earlier issued against a ‘Normal’ repair order, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’. Such parts can be received by means of repair receipts only.
For serial controlled parts, the system ensures that there exists only one return document in draft or fresh status, for every returned part number-serial number combination.
Ensures that the valuation method exists for the Return Classification-Return Basis-Expense Basis combination in the “Valuation Policy For Return Classification” multiline in the “Set Options” activity of the “Stock Maintenance” business component. The system ignores this validation if the parts have issue basis “Returnable” and Material Type “Main Core” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
For parts that are of the type “Serial Controlled”, “Lot Controlled” or “Serial and Lot Controlled”, the system performs the following on clicking the “Create Unplanned Return” pushbutton.
Ensures that the warehouse is mapped to the trading partner as “Exclusive” or “Shared” storage category, if the warehouse is “Free”.
Ensures that the warehouse-zone combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse is “Normal” and the zone is “Free”.
Ensures that the warehouse-zone-bin combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse, zone and the bin are “Normal”.
Ensures that at least one storage area is mapped as either "Exclusive" or "Shared" storage category for the given trading partner (Customer/Supplier), if the Warehouse #” is not specified.
The system ensures that the value of the returned part is “Zero”, if the “Part Expensing Policy” is set as “On Receipt” in the interacting “Part Administration” business component.
The sysem ensures that the “Non-Stockable” field is set as “No” in the interacting “Part Administration” business component for each part in the Material Return document..
Note: The system performs financial postings for those parts (i) with “Expense Type" set as "Revenue” (ii) associated with “Stock Status” whose stock attribute “Valued” is set as “Yes” (iii) whose Ownership is “Internal”, in the “User Defined Stock Status” (iv) whose value is greater than zero in Return transactions.
To proceed, carry out the following
Select the “Edit Unplanned Return” link at the bottom of the page to modify the unplanned return details.
Select the “Confirm Unplanned Return” link at the bottom of the page to confirm the unplanned return details.
Select the “Edit References” link at the bottom of the page to enter the reference details.
Select the “Record HAZMAT Compliance” link at the bottom of the page to record HAZMAT compliance information for HAZMAT parts in the unplanned return.
Select the “Record Inspection Details” link at the bottom of the page to record inspection details of the parts in the unplanned return.
Select the "Generate MMD Report" link at the bottom of the page to generate the material movement documents report.
Select the “Manage Part Serial MOD Details” link at the bottom of the page to record / manage the MOD details for the part serial combination.
Refer to "Managing Part Serial Mod Details" topic under the Stock Maintenance business component for further details.
Select the “Upload Documents” link at the bottom of the page to upload various documents associated with the parts.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the various documents that are associated to the return document.
Refer to “Object Attachments” Online Help for more details.
Creating unplanned return – An overview
This page allows you to record an unplanned return. An unplanned return does not have a reference document such as return slip. You can also create an unplanned return when parts are returned to the common pool. The warehouse, zone and bin details can also be entered for the return.
You can assign the “Draft” status to the unplanned return, if the details have not been entered completely. Once the information is complete, the return can be assigned the “Fresh” status.