Selecting purchase request for viewing

This page allows you to select the purchase request to be viewed. Tell me more.

Select the “View Purchase Request” link under the “Purchase Requisition” business component.

The “Select Purchase Request” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this screen. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box, if you are aware of the number of the purchase request to be viewed:

Purchase Request #

The number identifying the purchase request to be viewed (Alphanumeric, 18).

Select the “View Purchase Request” link provided alongside, to view the purchase request.
Enter the following in the “Search Criteria” group box to search for a purchase request. Data entry in the following fields is optional.

Purchase Request #	The number identifying the purchase request to be viewed (Alphanumeric, 18). You can enter the PR number in full or specify it partially using the “*” character. The system retrieves all the purchase requests in which the PR numbers are similar to the number entered here.
PR Category	Use the drop-down list box to specify the category of the purchase request to be viewed. The system lists all the PR categories that are in “Active” status, as defined in the “Create Common Category” activity of the “Logistics Common Master” business component. The system leaves this field blank by default.
PR Date: From/ To	The starting date in the range of purchase request dates from which the purchase request details must be retrieved (Date Format). The system lists all the purchase requests that are raised later than this date. The date entered must be in the same format as displayed in the “Date Format” field and must be lesser than or equal to the system date. The system displays the current system date by default. The ending date in the range of purchase request dates until which the purchase request details must be retrieved (Date Format). The system lists all the purchase requests that are raised earlier than this date. The date entered must be in the same format as displayed in the “Date Format” field and must be lesser than or equal to the system date. The system displays the current system date by default.
Expense To	Use the drop-down list box to specify the financial book postings available for the company requesting the purchase. The system lists all the “Active” Finance Books available for the company and mapped to the login organizational unit as defined in the “Account Group” business component. The system leaves the field blank by default.
PR Type	Use the drop-down list box to select the type of the purchase request to be viewed. The system lists the options “Owned”, “PBH” “Others” and "Service". The system leaves this field blank by default.
PR Priority	Use the drop-down list box to specify the priority of the purchase request to be viewed. All the active priority codes defined under Manage Priority Codes in Logistics Common Master are available for selection. The system defined values are “AOG”, “VLOW”, and “Normal” The user-defined values are also displayed. A few examples of user-defined values are “Expedite”, “Critical” etc. The system leaves this field blank by default.
Warehouse #	Use the drop-down-list box to select the warehouse that requested for the purchase of the part. The drop-down list box displays the Active warehouses mapped to the Warehouse #s that are mapped to "Goods Receipt - Regular Purchase"/"Goods Receipt - Customer Goods Receipt" transaction as defined in Storage Administration. The system retrieves all purchase requests raised in the warehouse that you selected here.
Part #/ Mfr. Part #	The number identifying the part for which the purchase request to be viewed, is raised (Alphanumeric, 18) or the number provided by the manufacturer of the part. You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the purchase containing part numbers are similar to the number entered here.
Part Type	Use the drop-down list box to specify the type of the part for which the purchase request to be viewed, is raised. The system provides the options “Raw material”, “Component”, “Expendable”, “Tool”, “Consumable”, “Kit” and “Miscellaneous”. The system leaves this field blank by default.
User Status	Use the drop-down list box to specify the user defined status of the purchase request to be viewed. The system lists all the user defined statuses that are in “Active” status, as defined in the “Create Common Category” activity in the “Logistics Common Master” business component. The system retrieves all the purchase requests that are in the user defined status similar to the status selected here. The system leaves this field blank by default.
Expense Type	Use the drop-down list box to specify the PR expense type. The system lists the values “Revenue” and “Capital” and leaves the field blank by default.
Work Center #	The number identifying the work center for which the purchase request is raised (Alphanumeric, 30). Help facility available.
Source	Use the drop-down list box to select the basis for the purchase request. The drop-down list box displays the following: Material Planning, Scrap, Replenishment and Direct. Select: Material Planning, to retrieve purchase requests created/generated on the basis of material requests. Scrap, to retrieve purchase requests created/generated on the basis of scrap note. Replenishment, to retrieve purchase requests created/generated for the replenishment of the part. Direct, to retrieve purchase requests not initiated by any of the above.
Status	Use the drop–down list box to select the status of the document. The system lists "Authorized", "Cancelled", "Closed", “Draft”, “Fresh”, "Returned", "Short Closed" and “Under Auth.”. The system retrieves all the documents of the status selected here. Leave this field blank, to retrieve purchase requests irrespective of the status. The system leaves this field blank by default.
Ref Document #	Use the drop-down list box to select the type of the reference document. The reference document can be one of the following types: Component Work Order Tech Log Hangar Work Order Customer Order Others The system sets the field to blank, by default. The reference document number for which the purchase request is raised for a part or service. (Alphanumeric, 18).
Buyer Group	Use the drop-down list box to select the buyer group with which the buyer purchase request is associated. Note: 1. If the “Buyer Control” option for the Category “Purchase Request” is set as “Required” in the “Set Purchase Options” activity of the “Logistics Common Master” business component, the Buyer Group drop-down list box is loaded with values that satisfy all the following conditions: Buyer groups that are in “Active” status Buyer groups that are mapped to the login user as a buyer of type “Primary” or “Secondary” and Buyer groups that have rights for Purchase Request document in the “Buyer Group” business component. 2. If the option “Buyer Control” for the Category “Purchase Request” is set as “Not Required” in the “Set Purchase Options” activity of the “Logistics Common Master” business component, the Buyer Group drop-down list box is loaded with all the buyer groups mapped to the Purchase Request document. 3. All purchase requests created with a buyer group and other purchase requests without any buyer group are retrieved, if the option "Specific Buyer Group based PR search” is set as "1" i.e., Include PR without a Buyer Group in the “Purchase Option Settings” activity under the “Logistics Common Master” business component. 4. Only purchase requests created with a buyer group are retrieved, if the option "Specific Buyer Group based PR search” is set as "1" i.e., Exclude PR without a Buyer Group in the “Purchase Option Settings” activity under the “Logistics Common Master” business component.
Created by	The login ID of the user who created the purchase request (Alphanumeric, 40).
Display Option	Use the drop-down list box to retrieve purchase requests based on the PR-RS coverage and goods receipts for the requested parts. The drop-down list box displays the following: Uncovered PR, PR on Order and Open PR. Select Uncovered PR, to retrieve purchase requests for which no purchase orders/release slips have been created till now. PR on Order, to retrieve purchase requests for which purchase orders/release slips exist have been created though no receipts have happened against these purchase orders/release slips till now. Open PR, to retrieve purchase requests with both 1) parts for which purchase orders/release slips have not been created till now; and 2) parts for which purchase orders/release slips exist though no receipts have happened till now. Do not select any value to retrieve purchase requests regardless of PR-RS coverage or goods receipts.
Aircraft Reg #	The registration number of the aircraft.
Purchase For	Use the drop-down list box to specify for whom the purchase request is required. The system defined values are as follows: Self Customer In the editable field alongside, enter the code of the trading partner for whom the purchase request is required.
View Part Info	Check the box to view all the part details of the purchase request in the multiline. When this box is checked, the system displays the part number and part description along with the purchase request details, in the multiline.

Click the “Search” pushbutton to display the search results.

The system displays the following in the “Search Results” multiline.

Purchase Request #	The number identifying the purchase request.
P.R.Date	The date on which the purchase request was raised.
PR Priority	The priority of the purchase request, which could be “AOG”, “Critical”, “Expedite” or “Normal”.
Part #	The number identifying the part belonging to the purchase request.
Mfr. Part #	The number provided by the manufacturer of the part.
Mfr. #	The code identifying the manufacturer of the part.
Part Description	The textual description pertaining to the part. The system retrieves and displays the part description corresponding to the specified part number, from the “Part Administration” business component, if the “PR Type” is other than ”Service”. Else the system retrieves and displays the service description corresponding to the specified service number. The “Part #” and “Part Description” are displayed only when the “View Part Info” box is checked. Otherwise only the distinct purchase requests are retrieved in the multiline

Requested Qty	The quantity of the part requested for purchase. Field Display
Purchase UOM	The UOM for the purchase quantity of the part. Field Display
PR Category	The category of the purchase request.
PR Type	The type of the purchase request, which could be “Owned”, “PBH” “Others” or "Service".
Warehouse #	The warehouse that requested for the purchase of the part. Field Display
Aircraft Reg #	The registration number of the aircraft.
Expense Type	The PR expense type which could be “Revenue” or “Capital”.
Expense To	The financial book postings available for the company requesting the purchase
Document Status	The status of the purchase request which could be “Draft”, “Fresh”, “Under Auth.”, “Cancelled”, “Short Closed” or “Authorized”.
User Status	The user defined status assigned to the PR.
Buyer Group	A unique code that identifies the buyer group with which the purchase request is associated
Created By	The login ID of the user who created the purchase request.
Reason	The reason for which the purchase request has been cancelled.
Work center #	The number identifying the work center for which the purchase request is raised.
Purchase For	The MRO or the customer for whom the purchase request is required.
Trading Partner	The name and the code of the trading partner defined in the customer master business component.

Click the hyperlinked purchase request number in the multiline, to view the purchase request details.

Selecting purchase request for viewing – An overview

This page allows you to select the purchase request to be viewed. If you know the number of the purchase request to be viewed, you can enter the number directly. Otherwise, you can carry out a search using PR number, date on which the PR was raised, part details and the status of the PR. The system displays the part details such as the part number and the description. You can select a purchase request of any status for viewing.