Maintaining additional cost information

This page allows you to record / modify the additional cost details like repair cost for an Exchange PO / PBH Exchange PO. Repair cost can be recorded at serial / lot level, only for parts that are issued.

Select the “Edit Additional Cost Details” link in the “Amend Purchase Order” page.

The “Maintain Additional Cost Information” page appears.

Note: You can invoke this page to record / view additional cost only for Purchase orders having PO Type as "Exchange" or "PBH-Exchange".

The system displays the following in “PO Details” group box:

Purchase Order #	The purchase order for which repair cost is recorded.
PO Date	The date of the purchase order.
Amendment #	The amendment number of the purchase order.
PO Type	The type of the purchase order which could be “Exchange” or “PBH Exchange”.
Expense Type	The expense type of the purchase order which could be “Capital” or “Revenue”.
Status	The status of the purchase order, which could be “Open”, “Amended” or “Closed”.
Supplier #	The code identifying the supplier of the part.
Supplier Name	The name of the supplier.
PO Currency	The basic currency of the purchase order.

The system displays the following in the “PO Value” group box:

PO Basic Value	The sum of the basic value of all the line numbers in the PO in transaction currency.
Base Currency Value	The total value of the purchase order in base currency. The system calculates this value by multiplying the PO total value and the exchange rate.
PO Additional Charges	The additional charges incurred during tax.
PO Total Value	The total value of the purchase order. The sum of PO basic value, the additional charges and the additional cost (for all the Line #/Part # combination) is displayed here. Note: If the PO Currency is different from the Base Currency, then the system applies the Exchange Rate to the Additional Cost and adds it to the PO Total Value that is displayed.
Exchange Rate	The exchange rate of the purchase order.

Enter the following in the “Additional Cost Details” multiline:

Line / Part #

Use the drop-down list box and select the line number / part number combination. Mandatory. The system leaves the field blank,by default.

The system displays the following in the multiline:

Description	The description of the part.
Order Qty	The total quantity of part ordered.
UOM	The unit of measurement in which the part is purchased.

Enter the following in the multiline:

Cost Element	Use the drop-down list box and select the cost element as “Repair Cost” or "Other Cost". Mandatory. The system leaves the field blank, by default.
Qty	The quantity of parts for repair. Ensure that a positive value is entered here. The sum of Qty for all lines for a Part # and Serial # / Lot # combination is lesser than or equal to the issued quantity for the Specified Serial # / Lot #.
Cost	The cost of repair of the part for the quantity specified. Mandatory.

The system displays the following in the multiline:

Cost Per

The quantity of the part for which the cost is specified. (The cost per part in the purchase order.)

Value

The value of the part which is calculated as follows:

Value = ((Cost * Qty)/Cost per)

Enter the following:

Issued Serial / Lot #	Use the drop-down list and select the serial number / lot number combination of the part which is issued.
Account Usage	Use the drop-down list box to select the account usage to which the expense is booked. The system lists all the Account Usage Codes that are mapped to the Purchase Order transaction, which are valid for the current system date.
Remarks	Any remarks entered while recording saving the repair cost.

Note: The line / part # and the issued serial / lot # if selected must be a valid combination.

The system displays the following:

Invoiced?	Indicates whether the part is invoiced.
Issued Qty	The sum of all stock issues made for the part against the purchase order till date.
Adj. Issue Qty	The reconciled pending issued quantity of the part.
Received Qty	The quantity of parts received.
Adj. Received Qty	The reconciled pending received quantity of the part against the purchase order.
Accepted Qty	The quantity of parts accepted after inspection.

Click the “Save” pushbutton to save the additional cost for Exchange / PBH Exchange PO.

Note: The “Save” pushbutton will not be visible, if the “Maintain Additional Cost Information” is launched from the “View Purchase Order” page.

Ensure that at least one record is available in the multiline with Core Status as "Receipt Due", "Closed" or "Core Due" provided at least one quantity is issued.

To proceed carry out the following:

Select the “View Invoice” link to view the invoice details.
Select the “View Issue” link to view the issue details.