Confirming loan or rental receipt

This page enables you to confirm loan or rental receipt.

• Select the “Confirm Loan / Rental Receipt” link under the “Loan / Rental Receipt” business component.

The “Confirm Loan / Rental Receipt” page appears.

The system displays the following field:

• Enter the following fields in the “Search Criteria” group box to search for a loan or rental receipt. Data entry in the following fields is optional:

• Click the “Search” pushbutton to displays the search results.

Note: Only the receipt documents with quarantined quantity “0” and which are in “Received” status are retrieved by the system.

The system displays the following fields in the “Search Results” multiline:

Note: Click the hyperlinked loan/rental receipt number, to view the loan or rental receipt details before confirmation

• Check the box in the “Select” column of the multiline to select the loan or rental receipt for confirmation.

• Click the “Confirm Receipt” pushbutton to confirm the loan or rental receipt.

More details on Restricted parts

The system checks the following on confirmation of loan or rental receipt:

• The loan or rental receipt is in “Received” status

• The loan or rental receipt quarantined quantity is zero

Note: Pending quantity of the reference document should be greater than zero:

Pending Quantity = Order Quantity – Accepted Quantity in the Confirmed LRR document – Receipt Quantity in the LRR document in Received status.

• The login user has rights to confirm the receipt

• The login user has rights for the warehouse selected

• The part is in “Active” planning status

• The part type and stock status of the receipt part is allowed in the warehouse selected

• The loan or rental receipt transaction is allowed in the warehouse

• The Storage allocation constraint checks on quantity, weight and volume for the quantity received at the Warehouse / Zone / Bin level.

Note: The system generates an issue document for the received part, if there is an unsatisfied material request for the received part or if the received part is specified as the alternate part for the requested part.

Note: The  part which requires inspection must be of status “Inspected” for the serial or lot. Set in the “Inspect / Re-certify Parts” activity of the “Stock Maintenance”  business component.

The system performs the following on confirmation of loan or rental receipt:

• Generates an issue document for the received part on confirmation of loan/rental receipt on authorization of opening balance, if there is “AOG” or “Normal” pending material request for the part, and updates the quantity details in the “Stock Demand Management” business component. If there is a pending material request of “Low” priority for the part, the system replenishes the stock level of the part in the “Stock Maintenance” business component and updates the quantity details in the “Material Request” business component. Status of General/Maintenance stock transfer issues

• Generates the MMD reports for ‘Confirmed’ General/Maintenance issues, if the parameter “Print MMD for General Issue generated in Confirmed status during Receipt pegging to and open MR”/ “Print MMD for Maintenance Issue generated in Confirmed status during Receipt pegging to and open MR” under the category “Stock Management Report” in the Set Inventory Process Parameters is ‘1’.

• Ensures that the Hazmat compliance information is recorded for the part, if (i) the receipt part is identified as Hazardous in the “Part Administration” business component and (ii) the Hazmat Compliance is set as “Enforce Compliance” in the “Set Inventory Process Parameter” activity of “Logistics Common Master” business component.

• Ensures that the Warehouse, Zone and Bin is mapped to the Supplier, if (i) the Reference Document is “Loan Order” and (ii) the “Storage Allocation for External Ownership Parts” is set as “Manual” in the “Set Options” activity of “Stock Maintenance” business component.

• Maps the Warehouse, Zone and Bin to the Supplier, if (i) the Reference Document is “Loan Order” and (ii) the “Storage Allocation for External Ownership Parts” is set as “Automatic” in the “Set Options” activity of “Stock Maintenance” business component.

• Posts the account details in the “Finance Book Processing” business component.

• Retrieves the parameter values in a format based on the values selected in the “Time Display Option” field in the “Create Parameters” page of the “Aircraft” business component. For example, if the “Time Display Option” is selected as “HHMM” and if the stored value is 2.50, the system automatically converts and displays the value as 2.30.

• Ensures that the inspection details are not modified, if inspection is required for the parts and was provided by the Inspector through “Inspect / Re-certify Parts” activity under “Stock Maintenance” business component. Inspection details can be modified only through “Inspect / Recertify Parts” activity under “Stock Maintenance” business component.

Generation of serial number with loan order reference:

• The system generates serial number for the part that has loan order reference and the Serial # is not available. The serial number is generated only when the part is ‘serial controlled’ and the serial numbering logic is ‘automatic’. If the serial number generation is “Manufacturer”, then the serial number entered will be considered as the ‘Manufacturer Serial #’ and the same will be copied for the internal serial number.

Generation of lot number with loan order reference:

• The system generates lot number for the part  that has loan order reference, if the part is “Lot controlled”...

Generation of component number with loan order reference:

• If the part is of type component, whose “Component ID Generation” is set as “Automatic”, the system generates the component ID. The ownership of the component is updated as “Supplier”, owning agency with the supplier number   and the possession status of the component as “Loaned In”.

Updation of information in case of Loan Receipt:

• The status of the parts that are moved to the warehouse is updated

• The certificate and parameter value details for the part of type “Component” are updated

• The Issue flag is set as “Yes” for parts of type “Component” and expense type “Revenue”, but the Rate Tables are not updated.  For other parts, the value is taken as zero and Rate Tables are updated.

• For "Serial Controlled" and/or "Lot Controlled" parts, the ownership of the serial number/lot number is updated as "Supplier" and the owning agency is updated as “Supplier Number” in the “Stock Maintenance” business component.

• The status of the Loan Order will be updated as “Received”, if the total moved (accepted) quantity equals the loan order quantity.

• The status of “Component Possession” is updated to blank.

• The “Component Ownership” of the rented component will be updated

Generation of serial number with rental order reference:

• The system generates a serial number for the part only when the Part # is serial controlled, and the Part # or Part # and Serial # have been received for the first time and the serial numbering logic is “Automatic”. If the serial number generation is “Manufacturer”, the serial number entered will be considered as the ‘Manufacturer Serial #’, and will be copied as the internal serial number.

Generation of lot number with rental order reference:

• The system generates the lot number for the part, if a different lot number is received

Generation of component number with rental order reference:

• If the part is of type “Component” whose “Component ID Generation” is set as “Automatic”, the system generates the component ID, sets the ownership of the component as “Owned” and updates the status as “Active”.

Updation of information in case of Rental Receipt:

• The status of the parts that are moved to the warehouse is updated

• The certificate and parameter value details for the part of type “Component” are updated

• The receipt parts are valued at the Average Issue Cost (Rate tables are updated with the average issue cost).The Issue Cost of the rented part is updated as the value for the alternate part received.

• The delta values for the parameter are updated. The system calculates the delta values of the parameters from the difference between the parameter values entered in this page and the values stored in rental order. For instance, If for the parameter FH, TSN is entered as “105” in the rental receipt, and “100” was the value in rental order, the value 5 (105 – 100) is used as the delta value for updating the parameter values in “Aircraft” business component.

•  The possession status of the component is updated as blank.

• The status of the rental order will be updated as “Partially Closed” or “Closed”, based on the receipt quantity and pending quantity. If the receipt quantity is equal to the pending quantity, then the rental order will be set to “Closed” Status. If the receipt quantity is less than the pending quantity, then the rental order will be set to “Partially Closed” status.

Status updation details:

• If the accepted quantity is greater than or equal to “1”, the loan or rental receipt is saved with the “Confirmed” status.

• If the accepted quantity is equal to “0”, the loan or rental receipt is saved with “Rejected” status.

To proceed carry out the following:

• Select the “View loan / Rental Receipt” link at the bottom of the page to view the details of the loan or rental receipt that is already created

• Select the “Generate Part Barcode Label” link at the bottom of the page to generate the Part Barcode Label.

• Select the “Record Hazmat Compliance” link at the bottom of the page to record Hazmat compliance details.

• Select the “Record Inspection Details” link at the bottom of the page to record inspection details and to re-certify parts