Tracking receipts

This page allows the warehouse clerk or the inspector to track the goods receipts or the repair receipts at the warehouse level or the receipt level for those warehouses to which the user is mapped.

Select the "Track Receipts" link under the “Goods Receipt” business component.

The “Track Receipts “page appears.

The details of the receipts and other details including part receipt documents, ageing report, receipts, receipt information and part information are displayed under different sections.

Pending Receipt Documents

In this section, you can carry out a search based on the warehouse number or the receipt numbers selected and view the receipt details under different sections.

Enter the following in the "Pending Receipt Documents " group box:

Search On

Use the drop-down list box to select the warehouse number or the receipt number for which you want the information. The system displays the options “Warehouse #” or “Receipt #”.

By default, the system leaves the field blank.

Enter the particular warehouse number or the receipt number to narrow down the search

Click the “Get Details” push button.

The system retrieves and displays receipt information based on the warehouse number or the receipt number searched.

Ageing Report

The Ageing Report section provides a graphic picture of the number of receipt documents with regard to the age of the documents based on the Created Date.

The system displays the number of receipts in the X- Axis and the age of the document in Y- Axis as 0-2, 3-5, 6-8, 9-11, > 11

The system displays the number of goods receipt or repair receipt documents (as a bar graph) which appear in the tree structure in this Ageing Report within the slots of the Ageing (Days) as given in the Y-Axis.

Note: The Ageing Report will be refreshed only on page refresh and not on the search results on the click of “Get Details” pushbutton

Receipts

The Receipts section displays the warehouse numbers in a tree structure and the next action to be taken for the receipts.

Receipts	The system displays in a tree structure all the warehouse numbers in which the receipt documents are in progress at each warehouse # as a node. If there are any receipt documents without warehouse #, the system denotes with a node as “No Warehouse”. Alongside the Warehouse #, the system displays the number of documents in progress in the warehouse within brackets.
	Under each Warehouse node, the system displays 3 nodes – “Under Receipt”, “Under Inspection” and “Pending Movement”. Alongside each node, the system displays within brackets, the number of documents under receipt, under inspection and pending movement.
	Under the nodes “Under Receipt”, “Under Inspection” and “Pending Movement”, the system displays 2 nodes – “Goods Receipt” and “Repair Receipt”. Alongside each of the node, the system displays the number of documents in each type of the receipts.
	Click the hyperlinked GR/ RR document #, for the system to retrieve the document information in the “Receipt Information” and “Part Information” group box. The system displays colors in the “CR”, “SL”, “FR”, “IN” and “MO” fields based on the status of the document and which step is pending for the document.
What Next?	The hyperlink indicating the next expected action with regard to pending serial/ lot information, pending inspection or pending movement and act upon it. On click of the hyperlink, corresponding applicable link launches.
Created By	The login ID of the user who created the receipt document
Created Date	The date on which the receipt document was created.
Ageing (days)	The age of the receipt document or the number of days since the receipt document was created
Packing Slip #	The number identifying the packing slip in the receipt document
Way Bill #	The number identifying the way bill in the receipt document.

Note: The system displays 3 color icons on the left depicting the age of the receipt document;

The green icon indicates the receipt document is 0 to 2 days old.
The yellow icon indicates the receipt document is 3 to 8 days old.
The red icon indicates the receipt document is more then 8 days old.

The system displays the “What Next?” field for the receipts as follows:

Receipt Information

The Receipt Information section displays the receipt details.

Receipt #	The hyperlinked code identifying the receipt number to View the Receipt document.
Status	The status of the receipt document.
Ref. Document Type	The type of the reference document
Ref. Document #	The hyperlinked code identifying the reference document number to View Ref. Document.

Part Information

The Part Information section displays the part details.

Line #	The number generated by the system sequentially for the line in which the part number is available
Part #	The number identifying the part.
Part Desc	The description of the part
Mfr. Srl #	The serial number issued by the manufacturer of the part.
Serial #	The serial number of the part
Mfr. Lot #	The lot number issued by the manufacturer of the part.
Lot #	The lot number of the part.
Qty	The total quantity of the part.
UOM	The unit of measurement of the part
CR	The receipt creation status of the part indicated by color code
SL	The serial or lot information of the part indicated by color code
FR	The freeze receipt status of the receipt indicated by color code
IN	The inspection information of the part indicated by color code
MO	The movement of the part indicated by color code
What Next?	Indicates the next step the user should perform for the corresponding Line # in the receipt document.

The system displays the color coding for the CR, SL, FR, IN, MO and the value in What Next? fields as follows: