Selecting GRS for viewing

This page allows you to search and select a Goods Return to Supplier (GRS) for viewing. Tell me more.

Select the “View Goods Return to Supplier” link under the “Goods Receipt” business component.

The “Select Goods Return Note” page appears.

The system displays the following:

Date & Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box, if you know the Goods Return to Supplier (GRS) number to be viewed.

GRS #

The number identifying the GRS to be viewed (Alphanumeric, 18).

Select the “View Goods Return” link provided alongside, to view the details of the selected GRS.

To search for the goods return note

Enter the following fields in the “Search Criteria” group box, to search for a GRS to view its details. Data-entry in the following fields is optional.

GRS #	The number identifying the GRS to be viewed (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the GRS numbers similar to the value entered here.
Status	Use the drop-down list box to select the status of the GRS which could be “Fresh” or “Returned”.
	Fresh – Indicates a newly created GRS.
	Returned – Indicates that the GRS has been confirmed. A confirmed GRS is forwarded to the supplier. The system sets the field to blank by default.
GRS Type	Use the drop-down list box to select the GRS type, which could be “Return” or “Scrap”. The system displays blank by default.
GRS Category	Use the drop-down list box to select the GRS category. The GRS category must be defined for “GRS” in the “Create Common Category” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
User Status	Use the drop-down list box to select the GRS user status. The user status must be defined for “GRS” in the “Create User Status” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
GRS Date From	The starting date in the range of GRS dates from which the GRS must be retrieved (Date Format). The system lists all the GRS that are raised later than this date. The GRS date must be in the same format as that displayed in the “Date Format” field. The system displays the date that is one month prior to the current system date, by default.

Note: Ensure that the date entered in this field is earlier than or the same as the system date. Ensure that the date entered is earlier than the date entered in the “GRS Date To” field.

GRS Date To

The ending date in the range of GRS dates until which the GRS must be retrieved (Date Format). The system lists all the GRS that are raised earlier than this date. The GRS date must be in the same format as that displayed in the “Date Format” field. The system date is displayed by default.

Note: Ensure that the date entered in this field is earlier than or the same as the system date.

Supplier #	The code identifying the supplier on whom the goods return has been raised (Alphanumeric, 45). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the GRS, which contain supplier codes similar to the value entered here.
Supplier Name	The name of the supplier on whom the goods return has been raised (Alphanumeric, 150). You can enter the name in full or specify it partially using the “*” character. The system retrieves all the GRS, which contain names similar to the value entered here.
Part #	The number identifying the part, which is to be returned (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRS that have part numbers similar to the value entered here.
Part Description	The description of the part, which is to be returned (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the GRS that have part descriptions similar to the one entered here.
Part Type	Use the drop-down list box to select the type of the part. All the part types available in the “Part Administration” business component will be available for selection. The system displays blank by default.
View Part Info	Check the box to view the part details of the GRS. The system leaves the box unchecked by default

Note: Leave all the fields blank to retrieve all the GRS available in the login organization unit.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered.

GRS #	The number identifying the GRS.
GRS Date	The date on which the GRS was raised.
Status	The status of the GRS. It could be “Fresh” or “Returned”.
	Fresh – Indicates a newly created GRS.
	Returned – Indicates that the GRS has been confirmed. A confirmed GRS is forwarded to the supplier.
User Status	The user status defined as quick codes.
GRS Type	The type of the GRS.
GRS Category	The GRS category defined as quick codes.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part #	The number identifying the part.
Part Description	The textual description of the part.
Part Type	The type of the part.

Note: If the GR type is selected as goods receipt, the system displays the View Goods Receipt Note link in GR # column. If the GR Type is selected as repair receipt, the system displays the View Repair Receipt link in GR #.

If the Insp code is selected as goods receipt, the system displays the View Serial Inspection and View Inspection Information links in part # column. If the Insp code is selected as repair receipt, the system displays the View Serial Inspection Details and View Inspection Details links in part #.

Click the hyperlinked GRS number in the multiline, to modify the goods return details.

Selecting GRS for viewing – An overview

If you know the number of the GRS you wish to view, enter it directly. Otherwise, you can carry out a search based on the number of the GRS, the status of the GRS, the user status, the date range in which the GRS was raised, the type and the category to which the GRS belongs. You can also search based on the supplier to whom the goods have been returned, the part returned to the supplier and the type of the part. This page provides you with the option of deciding whether you want to view the details of the parts available in the GRS.