Selecting goods receipt note for movement to warehouse

This page allows you to search for and select a goods receipt note for moving the parts to the respective warehouse. Tell me more.

Select the “Move Parts to Warehouse” link under the “Goods Receipt” business component.

The “Select Goods Receipt Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group-box, if you are aware of the goods receipt number to move parts to the warehouse.

GR #

The code identifying the goods receipt note, by which you want to move parts to the warehouse (Alphanumeric, 18).

GR Line #

The code identifying the line number of the item in the goods receipt note, by which you want to move parts to the warehouse (Alphanumeric, 18).

Select the “Move Parts To Warehouse” link provided alongside, to enter the details of the warehouse to which all the parts have to be moved.

To search for a goods receipt note

Enter the following fields in the “Search Criteria” group box, to search for the goods receipt note to move parts to the warehouse. Data-entry in the following fields is optional.

GR #	The code identifying the goods receipt note, by which you want to move parts to the warehouse (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system displays all the good receipt numbers that are similar to the value entered here.
Status	Use the drop-down list box to select the status of the goods receipt note for which you want to enter inspection information details. The system lists “Partial Inspect”, “Inspected”, “Partially Moved” as options. The system leaves the field blank by default. Leave the field blank to retrieve the goods receipt notes irrespective of the status.
GR Date From/To	Select the duration for which GR details should be retrieved. The GR date must be in the same format as displayed in the “Date Format” field in this page. From date: The starting date in the range of GR dates from which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that have been raised later than this date. To date: The ending date in the range of GR dates until which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that are raised earlier than this date
Receiving Warehouse #	Use the drop-down list box to select a code identifying the warehouse for which GR details should be retrieved. The system lists the active warehouses mapped to Goods Receipt transaction in the login OU. On clicking “Search”, the system retrieves the GRs corresponding to the selected warehouse. The system retrieves all GRs irrespective of whether receiving warehouse is available or blank in the GR document, if the receiving ware house is not specified
GR Type	se the drop-down list box to select the type of the goods receipt. Based on the reference document such as purchase order, release slip or subcontract order, the system lists all the PO types, Release Slip types or Service types (“Regular”, “Conversion” or “Activity”) as defined in the “Purchase Order” or “Release Slip” or “Subcontract Order” business components respectively. The system displays blank by default.
GR Category	Use the drop-down list box to select the GR category. The system lists the categories defined for “Goods Receipt” in the “Create Common Category” activity in the “Logistics Common Master” business component, which are in the “Active” status. The system displays blank by default.
User Status	Use the drop-down list box to select the user status. The system lists the user status defined for “Goods Receipt” in the “Create User Status” activity in the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
Assembly Status	Use the drop-down list box to specify whether components are associated to all the active position codes in the component configuration. The system displays the following options:
	Complete – Select this option to indicate that the components are associated to all the active position codes in the component configuration.
	Dormant – Select this option to indicate that the components are not associated to all the active position codes in the component configuration. The system leaves the field blank by default.
Supplier #	The code identifying the supplier from whom the goods have been received (Alphanumeric, 45). You can enter the code in full or specify it partially using the “*” character. The system displays all the good receipt numbers that have supplier codes similar to the value entered here.
Supplier Name	The name of the supplier from whom the goods have been received (Alphanumeric, 150). You can enter the name in full or specify it partially using the “*” character. The system displays all the goods receipt numbers that have supplier names similar to the one entered here.
Way Bill #	The number identifying the way bill (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the goods receipt numbers that have way bill numbers similar to the one entered here.
Packing Slip #	The number identifying the packing slip (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the goods receipt numbers that have delivery note numbers similar to the one entered here.
Part #	The number identifying the part which has been received (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the goods receipt numbers that have part numbers similar to the value entered here.
Part Description	The description of the part which has been received (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the goods receipt numbers that have part descriptions similar to the one entered here.
Part Type	Use the drop-down list box to select the type of the part. All the part types present in the “Part Administration” business component will be available for selection.
View Part Info	Check the box to view the part details of the goods receipt note. The system leaves the box checked by default.

Note: Leave all the fields blank to retrieve all the goods receipts available irrespective of the search criteria.

Click the “Search” pushbutton to retrieve the results.

The system retrieves the GRs for which receipt recording option is “GR Movement” (and parts are yet to be moved).The system also fetches only the line items that are not moved and that do not have a ‘Non-Stockable’ part

The system displays the following in the “Search Results” multiline based on the search criteria entered.

GR #	The number identifying the goods receipt note.
GR Date	The date on which the goods receipt note was raised.
Part #	The number identifying the part.
Part Description	The textual description of the part.
Status	The status of the goods receipt note.
Receiving Warehouse #	The warehouse that receives the goods.
GR Type	The type of the goods receipt note.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part Type	The type of the part.
Packing Slip #	The number identifying the packing slip.
Way Bill #	The number identifying the way bill.
GR Line #	The line number of the part in the goods receipt note.
User Status	The user status defined as quick codes.
GR Category	The category to which the goods receipt note belongs.
Assembly Status	The system displays ”Complete” or “Dormant”, to indicate whether the components are associated to all the active position codes or not, in the component configuration.

Click the hyperlinked goods receipt number for moving parts to a warehouse.
Click the hyperlinked goods receipt line number to move the parts to the warehouse.

Selecting goods receipt note for movement to warehouse – An overview

If you are aware of the goods receipt note number, you can enter it directly. Otherwise, you can carry out a search based on the goods receipt note number, the status of the goods receipt note, the date on which the goods receipt note was raised, and the type and, category of the goods receipt note. You can also search based on the supplier code, the name of the supplier, the way bill number, the delivery note number, the part number, the description of the part and the type of the part. This page also provides you with the option of deciding whether or not you want to view the details of the part available in the goods receipt notes.