Selecting goods receipt note to create a goods return note

This page allows you to search and select goods receipt notes to create a goods return note. Tell me more.

Select the “Create Goods Return to Supplier” link under the “Goods Receipt” business component.

The “Select Goods Receipt Note” page appears.

The system displays the following:

Date and Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box if you are aware of the supplier to whom the goods have to be returned.

Supplier #

The code identifying the supplier to whom you want to return the goods (Alphanumeric, 45).

Select the “Create Goods Return” link provided alongside to create a goods return note.

To search for a supplier

Enter the following fields in the “Search Criteria” group box to search for the supplier to whom the goods have to be returned. Data entry in the following fields is optional:

Supplier #	The code identifying the supplier to whom you want to return the goods (Alphanumeric, 45). You can enter the code in full or specify it partially using the “*” character. The system displays all the goods receipt notes that have codes similar to the value entered here.
Supplier Name	The name of the supplier to whom you want to return the goods (Alphanumeric, 150). You can enter the name in full or specify it partially using the “*” character. The system displays all the goods receipt notes that have names similar to the one entered here.
Ref. Document	Use the drop-down list box to select the reference document, which could be “Purchase Order”, “Repair Order”, “Subcontract Order” or “Release Slip”. The system displays blank by default.
Ref. Document #	The number identifying the reference document (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the goods receipt notes that have document numbers similar to the one entered here.
GR #	The number identifying the goods receipt number (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system displays all the goods receipt notes that have goods receipt numbers similar to the one entered here.
Status	Use the drop-down list box to select the status of the goods receipt note, which could be “Moved”, “Partially Moved”, “Rejected” or “Inspected”. The system displays blank by default.
GR Date: From/ To	The starting date in the range of GR dates from which the goods receipt notes must be retrieved (Date Format). The system lists all the goods receipt notes that are raised later than this date. The GR date must be in the same format as displayed in the “Date Format” field. The system displays the date that is one month prior to the current system date, by default.

Note: Ensure that the date entered is earlier than or the same as the system date. Ensure that the date entered is earlier than the date entered in the “GR Date To” field.

The ending date in the range of GR dates until which the goods receipt notes must be retrieved (Date Format). The system lists all the goods receipt notes that are raised earlier than this date. The GR date must be in the same format as displayed in the “Date Format” field. The system date is displayed by default.

Note: Ensure that the date entered is earlier than or the same as the system date.

Receiving Warehouse #	Use the drop-down list box to select the Receiving warehouse as specified in the Reference Document . The combo is loaded with all the warehouses where goods receipt transaction is allowed. The system leaves the field blank by default.
GR Type	Use the drop-down list box to select the type of the goods receipt note. Based on the reference document such as purchase order, release slip, repair order or subcontract order, the system lists all the PO types, Release Slip types, Repair Order type or Subcontract Order types (“Normal”) as defined in the “Purchase Order”, “Release Slip”, ”Repair Order” or “Subcontract Order” business components respectively.. The system leaves the field blank by default.
Note: A goods receipt cannot be created for a subcontract order of type “Adhoc”.
GR Category	Use the drop-down list box to select the category of the goods receipt note. The GR category must have been defined as a quick code in the “Create Common Category” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays “Space” by default.
User Status	Use the drop-down list box to select the user status. The user status must have been defined as a quick code in the “Create User Status” activity of the “Logistics Common Master” business component and must be in the “Active” status.
Part #	The number identifying the part which is to be returned (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the goods receipt notes that have part numbers similar to the one entered here.
Part Description	The description of the part which is to be returned (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the goods receipt notes that have part descriptions similar to the one entered here.
Part Type	Use the drop-down list box to select the type of the part. All the part types available in the “Part Administration” business component will be available for selection. The system displays “Blank” by default.

Note: Leave all the fields blank, if you wish to retrieve all the goods receipt notes available in the login organization unit.

Click the “Search” pushbutton to retrieve the results.

Note: The system retrieves the goods receipts that are in “Moved”, “Partially moved”, “Inspected” or “Rejected” status.

The system retrieves the following in the “Search Results” multiline based on the search criteria entered.

Note: The goods receipt notes which are in the “Inspected”, “Moved” or “Partially Moved” status are retrieved.

GR #	The number identifying the goods receipt note.
GR Line #	The number identifying the line number of the goods receipt note.
GR Date	The date on which the goods receipt note was raised.
GR Type	The type of the goods receipt note.
Receiving Warehouse #	The code identifying the warehouse in which the parts were received.
GR Category	The category to which the goods receipt note belongs.
User Status	The user status defined as quick codes.
Ref. Document	The document used as reference for the goods receipt note.
Ref. Document #	The number identifying the reference document.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part #	The number identifying the part.
Part Description	The description of the part.
Part Type	The type of the part.

Enter the following:

Goods Return Option

Use the drop-down list box to select the goods return option. The system displays “Supplier Level” and “GR Level” as options. The system displays “Supplier Level” by default.

To proceed, carry out the following

Select the “Create Goods Return” link at the bottom of the page to create a goods return note.

Selecting goods receipt note to create a goods return note – An overview

If you know the supplier to whom the parts have to be returned, enter it directly. Otherwise, you can carry out a search based on the supplier, the documents used as reference for the goods receipt note, the number of the goods receipt note, the status of the goods receipt note, the date range within which the goods receipt note was raised, the type and the category to which the goods receipt note belongs. You can also search based on the user status, the part number, the description and the part type. The system retrieves all the goods receipt notes and the line numbers of the parts, which have been rejected after inspection.