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This page allows you to create a Goods Return to the Supplier (GRS) note. Tell me more.
Select the “Create Goods Return” link at the bottom of the “Select Goods Receipt Note” page. Alternatively, select the hyperlinked GR number in the multiline of the same page.
The “Create Goods Return” page appears.
The system displays the following:
Date Format |
The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default. |
The system displays the following in the “Consignment Details” group box:
Status |
The status of the goods return note. It could be “Fresh” or “Returned”.
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GRS # |
A unique number identifying the Goods Return to Supplier (GRS). This number is generated when you click the “Create Goods Return” pushbutton. The number is displayed with its corresponding prefix and suffix based on the numbering type selected. The number is incremented from the last number available in the “Document Numbering Type” business component. |
Enter the following fields in the “Consignment Details” group box:
Numbering Type |
The numbering type for the combination of login organization unit and the “Goods Return” transaction type. Mandatory. The numbering type must have already been defined in the “Create Numbering Type” activity of the “Document Numbering Class” business component and must be in the “Active” status. Use the drop-down list box to select from the list of numbering types. By default, the system will display the default numbering type set for this transaction in “Document Numbering Class” business component. |
Note: Ensure that a value is selected for the numbering type.
GRS Date |
The date on which the GRS was generated (Date Format). Mandatory. The GRS date must be in the same format as displayed in the “Date Format” field in this page. The system date is displayed by default. |
Note: Ensure that this date is before or the same as the system date.
User Status |
Use the drop-down list box to select the GRS user status. The user status must be defined for “GRS” in the “Create User Status” activity of the “Logistics Common Master” business component and must be in the “Active” status. |
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Leave the field blank if you do not want to specify user status. |
GRS Type |
Use the drop-down list box to select the GRS type, which could be “Return” or “Scrap”. The system displays “Return” by default. |
GRS Category |
Use the drop-down list box to select the GRS category. The GRS category must be defined for “GRS” in the “Create Common Category” activity of the “Logistics Common Master” business component and must be in the “Active” status. The system displays “Blank” by default. |
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Leave the field blank if you do not want to specify category. |
The system displays the following in the “Consignment Details” group box:
Supplier # |
The code identifying the supplier to whom the goods have to be returned. |
Supplier Name |
The name of the supplier to whom the goods have to be returned. |
Enter the following in the “Consignment Details” group box:
Return to Supplier Address ID |
Use the drop-down list box to select the code identifying the supplier address where the goods have to be returned. The combo is loaded with all the Address ID of the supplier concatenated with a hyphen (-) and the corresponding “Address Category” mapped to the Address ID. The system displays blank by default. |
The system displays the following in the “Consignment Details” group box:
Return to Supplier Address |
The address of the supplier where the goods have to be returned. |
Note: The system displays the Supplier Address corresponding to the Supplier Address ID selected in the combo.
Enter the following fields in the “Consignment Details” group box:
RMA # |
The number identifying the Return Material Authorization (RMA). RMA # should be entered when RMA Date is entered. |
RMA Date |
The date on which the RMA was created. (Date format). |
Out Pass # |
The number identifying the out pass given to the goods return consignment (Alphanumeric, 40). Out Pass # should be entered when Out Pass Date is entered. |
Out Pass Date |
The date on which the out pass was raised (Date Format). The out pass date must be in the same format as displayed in the “Date Format” field in this page. Ensure that this date is earlier than or the same as the system date. |
Remarks |
Remarks pertaining to the goods return. |
The system displays the following in the “Return Information” multiline:
GR # |
The number identifying the goods receipt note. |
GR Line # |
The line number of the goods receipt note. |
GR Date |
The date on which the goods receipt note was raised. |
Part # |
The number identifying the part received in the goods receipt note. |
Part Description |
The textual description of the part. |
Pending Return Qty |
The quantity which is yet to be returned. |
GR # datahyperlink:
If the selected GR document is of GR type “Goods Receipt”, then corresponding “View Goods Receipt Note” screen will be launched.
If the selected GR document is of GR type “Repair Receipt”, then corresponding “View Repair Receipt” screen will be launched.
Part # datahyperlink:
Based on the GR type and Part control type, link will launch the corresponding view screens.
GR # Part Control InspUICode
Goods Receipt Serial View Serial Inspection
Goods Receipt Lot / None View Inspection Information
Repair Receipt Serial View Serial Inspection Details
Repair Receipt Lot / None View Inspection Details links
Enter the following field in the “Return Information” multiline:
Return Quantity |
The rejected quantity to be returned to the supplier (Double). Mandatory. Ensure that this quantity is greater than zero. |
Note: If the unit of measurement allows fractions while recording transactions, you can enter the returned quantity as a fraction.
The system displays the following in the “Return Information” multiline:
Purchase UOM |
The unit of measurement of the part that has been purchased. |
Receiving Warehouse # |
The code identifying the warehouse in which the parts were received. |
Ref. Document |
The document used as reference for the goods receipt note. |
Ref. Document # |
The number identifying the reference document. |
Check the box in the “Select” column of the multiline to mark the goods receipt notes for return.
Click the “Create Goods Return” pushbutton to create a goods return note
The status of the goods return note is updated as “Fresh”.
If the ‘Return From Warehouse’ is not blank an MMD report will get generated against the Warehouse selected.
Click the “Confirm Goods Return” pushbutton to confirm the goods return note.
The status of the goods return note is updated as “Returned”.
If the document is directly created in this task and if the Return From Warehouse is not blank then a MMD report will get generated against the Warehouse selected.
To proceed, carry out the following
Select the “Edit References” link at the bottom of the page to modify the reference document details of the GRS.
Select the “Record Hazmat Compliance” link at the bottom of the page to record the hazmat compliance details.
The system displays the following in the “Record Statistics” group box:
Created by |
The login user ID of the person who created the GRS. |
Created Date |
The date on which the GRS was created. |
Creating Goods Return Note – An overview
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This page allows you to create a Goods Return to the Supplier (GRS) note. The system retrieves the goods receipts that are in “Moved”, “Partially moved”, “Inspected” or “Rejected” status for modification. The goods, which have been rejected during inspection, can be returned to the supplier. The supplier may replace the parts that have been rejected. A GRS is raised for a supplier on accumulation of a sizeable quantity of rejected parts. A single GRS can be raised for multiple goods receipt notes. The quantity of the returned parts must match the quantity of the rejected parts after inspection. The status of the newly created GRS is updated as “Fresh”. The system generates a unique number for the GRS on clicking the “Create Goods Return” or “Confirm Goods Return” pushbutton, and updates the login user ID and the server date along with the other details. This page also allows you to confirm a GRS and updates the status as “Returned”. You can confirm a GRS under the following conditions:
a) If the GRS is in “Fresh” status
b) If the details entered are directly confirmed.
“Create Numbering Type” activity of the “Document Numbering Class” business component.
“Create Parts Main Information” activity of the “Part Administration” business component.
“Create UOM” activity of the “Unit of Measurement Administration” business component.
“Create Warehouse Information” activity of the “Storage Administration” business component.
“Create Purchase Order”activity of the “Purchase Order” business component.
“Create Blanket Purchase Order” activity of the “Blanket Purchase Order” business component.
“Create Release Slip” activity of the “Release Slip” business component.
"Create Subcontract Order” activity of the “Subcontract Order” business component.
“Create Goods Receipt” activity
“Add Inspection Information”activity.
Specify the numbering type for the goods return note
Specify the user status for the goods return
Classify the parts returned to the supplier
Categorize the goods return note
Specify the numbering type for the goods return note
You can specify the numbering type, which is a combination of the login organization unit and the “Goods Return” transaction type, for the goods return note that you create.
Set the appropriate option in the “Numbering Type” field to specify the numbering type for the goods return note.
Specify the user status for the goods return
User status is the user-defined quick code that defines the status of the goods return note. You can specify the user status for the goods return note that you create.
Set the appropriate option in the “User Status” field to specify the user status for the goods return note.
Classify the parts returned to the supplier
You can return the rejected parts and scrap items to the supplier. While creating the goods return note, you can specify whether the parts returned to the supplier are of the “Return” or “Scrap” type.
Set the option in the “GRS Type” field as “Return”, if you return the parts to the supplier after rejection.
Set the option in the “GRS Type” field as “Scrap”, if you return the scrap items to the supplier.
Categorize the goods return note
You can categorize the goods return note that you create by using the quick codes that are already defined in the “Create Quick Codes” activity.
Set the appropriate option in the “GRS Category” field to specify the category of the goods return note.
